Toronto Jobs – 46171 Openings This Week

Real Estate Team Administrator
Grace & Co - RE/MAX Hallmark Realty —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Sales
- Administrative experience
- In-person
Quick apply
Student Shipper
Agropur —Etobicoke, ON
- From $24.43 an hour
- Overtime
- Heavy lifting
- Basic math
- English
7d
Customer Service & Dispatch Coordinator (Part-Time)
Drain King Plumbers —North York, ON
- $18–$19 an hour
- Part-time
- Customer service
- English
- Microsoft Office
- Flexible schedule
Quick apply
Digital Print Operator
Branded Bites Inc. —North York, ON
- $22 an hour
- Full-time
- English
- Bakery
- In-person
- Dental care
- Life insurance
Quick apply
General Labourer
Cascades —Scarborough, ON
- $22.02 an hour
- Full-time
- English
- High school diploma or GED
- Computer skills
- Profit sharing
- Employee assistance program
Quick apply
Full Time- Veterinary Receptionist
Animal Hospital of High Park —Toronto, ON
- $18–$20 an hour
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Store discount
Quick apply
Front Desk Receptionist
The View Dental Canada —Toronto, ON
- $17.20–$23.00 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
- Dental care
Quick apply
Environmental Aide
Runnymede Healthcare Centre —Toronto, ON
- $26.25 an hour
- Day shift
- English
- High school diploma or GED
- Organizational skills
Quick apply
7d
Airbnb Apartment Cleaner
My Suite BnB —Toronto, ON
- $23–$26 an hour
- Part-time
- Hospitality
- English
- Hotel
Quick apply
Sports Card Packer
North Of 7 —Toronto, ON
- $20–$25 an hour
- Part-time
- Heavy lifting
- High school diploma or GED
- Organizational skills
- Flexible schedule
Quick apply
Front Desk Receptionist
S.T.A.R.T. Clinic for Mood and Anxiety Disorders —Toronto, ON
- $17.60–$20.00 an hour
- Weekends as needed
- Medical office experience
- English
- Microsoft Office
- COVID-19 protective measures
- Dental care
Quick apply
Server
Cafe Landwer —North York, ON
- $17.60–$35.00 an hour
- Part-time
- Hospitality
- Customer service
- Food service
- Store discount
- Flexible schedule
Quick apply
14d
Water Taxi Sales Staff / Dock Staff
Toronto Harbour Tours —Toronto, ON
- $18–$22 an hour
- 8 hour shift
- Customer service
- Public speaking
- Working with children
Quick apply
Maintenance Staff
LIVunLtd —Toronto, ON
- $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Schematics
Quick apply
6d
Part-Time Barista(Spadina Rd)
Cafe Landwer —Toronto, ON
- $17.60 an hour
- Part-time
- Customer service
- Cashiering
- In-person
- Flexible schedule
Quick apply
Financial Customer Service Representative
Pay2Day —Toronto, ON
- $17.50–$18.50 an hour
- Weekends as needed
- Microsoft Excel
- Sales
- Basic math
- Dental care
- Paid time off
Quick apply
Office Clerk
Hendry Heating Ltd. —Toronto, ON
- From $24 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Flexible schedule
Quick apply
team member
Michaels Stores —Toronto, ON
- $17.60–$20.50 an hour
- Part-time
- Customer service
- Cash handling
- Dental care
- Tuition reimbursement
13d
Customer Service Specialist
Hard Rock Digital —Toronto, ON
- $20.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Customer Experience Associate
TD Bank —Etobicoke, ON
- $22.50–$28.33 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off

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Real Estate Team Administrator

Grace & Co - RE/MAX Hallmark Realty
Toronto, ON

Quick apply

Job details

Full-time
$75,000–$90,000 a year

Qualifications

Sales
Administrative experience
MailChimp

Full job description

About Us:

Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.

We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.

About You:

You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.

Requirements:

Transaction Support

Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.

Listing Support

Create listing presentations, including research, comparative market analysis, and paperwork preparation.
Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.

Buyer Support

Prepare and send Buyer Representation Agreements and RECO Guides.
Assist with scheduling showings, coordinating appointments, and managing post-deal documents.

Listing Agent Support

Monitor & manage the lead listing agent’s email.
Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
Provide real-time updates and support as needed to keep the agent’s workflow efficient.

Marketing, Communication, and Event Support

Utilize Canva and MailChimp templates to create marketing materials for agents.
Draft, print, and coordinate letter drops targeting buyers and sellers.
Assist with event preparation, managing checklists, and organizing timelines.
Support quarterly client events (e.g., Home Shows, holiday gifting).
Oversee open house logistics, including setup, teardown, and supply coordination.
Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.

Team Support

Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
Identify opportunities to refine processes and contribute ideas for team growth.
Maintain and update checklists for the role to ensure systems are efficient and well-documented.
Perform daily office maintenance tasks to uphold a professional and welcoming work environment.

Client Relationship Management

Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
Draft and distribute mass communications such as newsletters and other client updates.
Source and organize client gifts and thoughtful gestures to strengthen relationships.
Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.

Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.

We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

French not required

Experience:

Realtor or real estate team admin: 2 years (required)

Licence/Certification:

OREA real estate license (preferred)
Ontario driver's license (required)

Work Location: In person

Quick apply

Refine Your Search

jobs in Toronto

Real Estate Team Administrator

Student Shipper

Customer Service & Dispatch Coordinator (Part-Time)

Digital Print Operator

General Labourer

Full Time- Veterinary Receptionist

Front Desk Receptionist

Environmental Aide

Airbnb Apartment Cleaner

Sports Card Packer

Front Desk Receptionist

Server

Water Taxi Sales Staff / Dock Staff

Maintenance Staff

Part-Time Barista(Spadina Rd)

Financial Customer Service Representative

Office Clerk

team member

Customer Service Specialist

Customer Experience Associate

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