Hamilton, ON Data Entry Jobs – 61 Openings This Week

Office & Service Coordinator (HVAC & Refrigeration)
Fox Refrigeration & HVAC —Hamilton, ON
- $44,000–$48,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Plumbing
- Dental care
- Vision care
Quick apply
4h
Medical Office Assistant
NCOMEDICALCENTRE —Brantford, ON
- $17.90–$20.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
Quick apply
13d
Order Entry Representative
Stelco —Hamilton, ON
- From $58,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Computer skills
2d
Data Entry Clerk
Hamilton Architectural —Hamilton, ON
- $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
14d
SUMMER STUDENT – I.T. ADMIN ASSISTANT
YWCA Hamilton —Hamilton, ON
- $22.60 an hour
- Contract
- Bilingual
- Microsoft Word
- Computer science
- Paid sick leave
Customer Service - Dental Lab
Durban Dental Labs —Burlington, ON
- 8 hour shift
- Customer service
- Laboratory experience
- Data entry
Quick apply
9d
Administrative Assistant
The Salvation Army —Hamilton, ON
- $21.28–$31.92 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
2d
Office Administration
Hamilton Fire Control —Hamilton, ON
- $23–$25 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Dental care
Quick apply
Medical Office Administrator
Dr. Devon Alton —Hamilton, ON
- $22–$25 an hour
- Part-time
- Customer service
- Bachelor's
- Computer skills
- Paid time off
Quick apply
Medical Office Administrator ( MOA)
Dr Kassem Office —Dundas, ON
- $20–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
8d
Medical Office Assistant
Hess village medical clinic —Hamilton, ON
- $19 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
10d
Medical Office Assistant
Drella Health —Hamilton, ON
- $19–$22 an hour
- Part-time
- Medical office experience
- EMR systems
- Computer skills
Quick apply
9d
Customer Service/Data Entry Clerk - Service Ontario private office
Don Fournier Service Center —Burlington, ON
- $18 an hour
- 8 hour shift
- Customer service
- English
- High school diploma or GED
Quick apply
Medical Receptionist
Dr. Elizabeth Jeney Medical Professional Corporation —Hamilton, ON
- $22–$23 an hour
- Full-time
- Administrative experience
- Data entry
- Organizational skills
Quick apply
Temporary Customer Service Representative
Cosentino —Burlington, ON
- $22–$25 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
20h
Administrative Assistant
A.T. McLaren Limited —Hamilton, ON
- $20–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
8d
Medical Office Receptionist - 12 Month Contract
Dundas Family Medical Group —Dundas, ON
- From $23 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
Alfa Scan Medical Office Assistant
Pancare Inc. —Caledonia, ON
- $20–$23 an hour
- Weekends as needed
- Medical office experience
- Administrative experience
- No university degree
Quick apply
9d
Front Office Clerk
KROWN BODY MAINTENANCE —Hamilton, ON
- $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
7d
Customer Service Representative
Traffic Tech Inc. —Hamilton, ON
- From $50,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Disability insurance
- Dental care
Quick apply

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Office & Service Coordinator (HVAC & Refrigeration)

Fox Refrigeration & HVAC
Hamilton, ON

Quick apply

Job details

Full-time
$44,000–$48,000 a year
4 hours ago

Qualifications

Accounting software
Microsoft Office
Administrative experience
Plumbing
HVAC
QuickBooks
Data entry
Contracts
Computer skills
Typing
Communication skills
Office experience

Full job description

ABOUT FOX REFRIGERATION & HVAC

Fox Refrigeration & HVAC has been serving Hamilton and the surrounding area since 1938. A family-owned commercial refrigeration and HVAC company, we are proud of the deep customer relationships we have built over decades of reliable service. We are in an exciting growth phase and are looking for a Service Coordinator to join our team and grow with us.

We offer a competitive salary, a comprehensive benefits package, and a supportive team environment where your contributions will be recognized and your role will evolve as the company grows.

POSITION SUMMARY

The Dispatch & Service Coordinator is responsible for coordinating the daily scheduling and dispatch of HVAC and refrigeration service technicians to ensure efficient delivery of service, preventive maintenance, and emergency response. Serving as the central point of communication between customers, technicians, and management, this role is critical to maintaining high levels of customer satisfaction and operational efficiency.

In addition to dispatch and customer service responsibilities, the position provides administrative support by managing work orders, maintaining accurate service records, assisting with quotes and reporting, and coordinating preventive maintenance schedules. The role also performs light bookkeeping duties, including invoicing, payment processing, accounts receivable follow-up, supplier invoice matching, payroll support, and basic financial recordkeeping. The ideal candidate is organized, detail-oriented, customer-focused, and able to effectively manage multiple priorities in a fast-paced service environment while maintaining accuracy and professionalism.

KEY RESPONSIBILITIES

Dispatch & Service Coordination

Schedule and dispatch service technicians for refrigeration and HVAC service calls, preventive maintenance, and emergency work.
Prioritize calls based on urgency, customer type, location, and technician availability.
Maintain real-time communication with technicians regarding job status, schedule changes, and site requirements.
Create, manage, and close work orders in ServiceTitan, our field service management platform.
Ensure accurate job documentation including time tracking, materials used, and job notes.
Follow up on outstanding or incomplete service calls to ensure timely resolution.
Coordinate scheduling of preventive maintenance agreements and ensure all visits are booked and completed on schedule.

Customer Service & Administration

Answer incoming calls and emails; respond professionally and promptly to all customer inquiries.
Provide scheduling confirmations, arrival time updates, and follow-up communications.
Maintain accurate customer records, service history, and maintenance agreement documentation in ServiceTitan.
Assist in the preparation of service quotes and proposals as directed.
Support the management team with reporting, data entry, and administrative tasks.
Assist with outbound communication to customers regarding service agreement renewals and upcoming maintenance visits.

Light Bookkeeping & Office Support

Prepare and issue customer invoices upon completion of service work.
Process customer payments and accurately record transactions.
Assist with accounts receivable by monitoring outstanding invoices and following up on overdue accounts.
Match supplier invoices, receipts, and purchase orders for accuracy and submit for approval.
Maintain organized financial records and support month-end reconciliation activities.
Assist with basic bookkeeping tasks using accounting software (e.g., QuickBooks) and coordinate with the accounting team as required.
Support payroll administration by verifying technician timesheets and submitting hours for processing.
Perform other general office administration and clerical duties as assigned.

QUALIFICATIONS

Required

Minimum 2–3 years of experience in office administration, dispatch, or service coordination.
Experience in trades, HVAC, refrigeration, plumbing, or a field service industry is a strong asset.
Experience with ServiceTitan or similar field service management software — ServiceTitan experience is a significant advantage.
Strong computer skills including Microsoft Office and email.
Excellent verbal and written communication skills.
Ability to manage multiple priorities simultaneously in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Professional, customer-focused demeanour.

Preferred

Familiarity with service agreement or preventive maintenance contract administration.
Previous dispatch experience in a trade or service environment.
Direct experience using ServiceTitan.

WHAT WE OFFER

$44,000 – $48,000 annually - Commensurate with experience

Comprehensive benefits package - Health, dental, and vision

Stable family-owned company - Over 88 years serving the Hamilton community

Active growth phase - Your role will expand as the company grows

Close-knit team environment - Supportive and collaborative

Monday to Friday schedule -Consistent, reliable hours

REPORTING STRUCTURE - Reports directly to the Operations Manager / Co-Owner.

HOW TO APPLY

If you are organized, calm under pressure, and want to be part of a growing Hamilton company with deep roots in the community, we would love to hear from you.

Please submit your resume and a brief cover note telling us about your relevant experience to [email protected] or apply through Indeed.

Pay: $44,000.00-$48,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking

Experience:

Dispatching: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

Data Entry jobs in Hamilton, ON

Office & Service Coordinator (HVAC & Refrigeration)

Medical Office Assistant

Order Entry Representative

Data Entry Clerk

SUMMER STUDENT – I.T. ADMIN ASSISTANT

Customer Service - Dental Lab

Administrative Assistant

Office Administration

Medical Office Administrator

Medical Office Administrator ( MOA)

Medical Office Assistant

Medical Office Assistant

Customer Service/Data Entry Clerk - Service Ontario private office

Medical Receptionist

Temporary Customer Service Representative

Administrative Assistant

Medical Office Receptionist - 12 Month Contract

Alfa Scan Medical Office Assistant

Front Office Clerk

Customer Service Representative

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