Administrative assistant maintenance Jobs

Facilities Administrative Coordinator
Century Group —Delta, BC
- $52,000–$60,000 a year
- Full-time
- Customer service
- Maintenance
- Hotel
12d
Office Administrator/Bookkeeper
Venor —Truro, NS
- Full-time
- Schematics
- Mechanic experience
- Maintenance
Quick apply
6d
Administrative Assistant - Property Management, Part Time
Mission Community Services Society —Mission, BC
- $25.95–$29.76 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
12d
Finance and Administrative Assistant, Facility Engagement
Prince George Medical Staff Physician Association —Prince George, BC
- From $32 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Admin - Clerk File Maintenance
Foodland —Tottenham, ON
- Part-time
- Microsoft Office
- High school diploma or GED
- Communication skills
Quick apply
7d
Maintenance and Administrative Coordinator (Cornerstone)
Connective Support Society —Nanaimo, BC
- $49,400–$61,800 a year
- Part-time
- Carpentry
- High school diploma or GED
- Plumbing
Quick apply
HVAC Administrative Assistant
Precision HVAC Mechanics Inc. —Oakville, ON
- $20–$26 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Paid time off
Quick apply
13d
Building & Office - Administrative Assistant
PBS Systems —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
PT - Maintenance and Administrative Coordinator (Port Hardy)
Connective Support Society —Port Hardy, BC
- Part-time
- Carpentry
- High school diploma or GED
- Plumbing
Quick apply
13d
Maintenance and Administrative Coordinator - Prince George (Temporary)
Connective Support Society —Prince George, BC
- $54,400–$68,000 a year
- Weekends as needed
- Maintenance
- High school diploma or GED
- Communication skills
Quick apply
FT - Maintenance and Administrative Coordinator (Port Hardy)
Connective Support Society —Port Hardy, BC
- $45,800–$57,200 a year
- Weekends as needed
- Carpentry
- High school diploma or GED
- Plumbing
Quick apply
Maintenance and Administrative Coordinator - Kamloops
Connective Support Society —Kamloops, BC
- $49,400–$61,800 a year
- Weekends as needed
- Carpentry
- High school diploma or GED
- Plumbing
Quick apply
Administrative Assistant III
Western University —London, ON
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
5d
Office Assistant, Department of Statistics - OA5 (AESES)
University of Manitoba —Winnipeg, MB
- $26.62–$36.41 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d

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Facilities Administrative Coordinator

Century Group -
Delta, BC

Apply Now

Job details

Full-time
$52,000–$60,000 a year
12 days ago

Qualifications

Business Management
Google Docs
Customer service
Yardi
Filing
Maintenance
CMMS
Administrative experience
High school diploma or GED
College diploma
Business
Communication skills
Property management
Time management

Full job description

A 2023-2026 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For nearly 70 years, Century Group has built a portfolio of operating real estate assets and land, residential rental properties, seniors residences, hotels and restaurants, as well as commercial retail spaces with an emphasis on a mixed-use approach.

What Can We Offer You?
Century Group offers our team members a variety of benefits, including competitive salaries, health benefits which includes a healthcare spending account and wellness spending account, maternity leave top-up program, matching pension plan (DCPP), and the ability to advance your career through training and development opportunities! As a part of Century Group, career growth opportunities are available across a diverse group of companies. Apply now to discover your next career move!

Role Summary
Reporting to the Facilities Manager, the Facilities Administrative Coordinator provides vital administrative support to the Facilities team. Primary responsibilities include office administration, assisting the Facilities management team, and aiding the Facilities Manager with creating and distributing work order requests to front-line technicians via our CMMS software. This role also supports contract and contractor management, procurement, inventory tracking, and our fleet vehicle program. Additionally, the coordinator will assist with various projects and administrative duties, ensuring smooth daily operations of properties and ongoing projects.

Key Accountabilities
The responsibilities of this role include, but are not limited to:

Creating and assigning work orders and proactive maintenance tasks to field technicians through the Yardi work order platform.
Prioritizing and coordinating responses to work orders and maintenance requests, and monitoring them through to completion in collaboration with the Facilities Manager.
Assisting in the ongoing development of maintenance procedures and processes using the computerized maintenance management system (CMMS).
Assisting with preparing service contracts and specifications, and monitoring contract expirations.
Procuring, managing, and tracking supply of inventory.
Providing administrative support including email management, file management, preparation of letters and spreadsheets, and filing.
Assisting with the fleet management program, scheduling vehicle servicing, and recording documentation.
Setting up new vendors and contractors with the Finance Department.
Updating contractor WCB and Insurance documentation.
Performing other projects and tasks as required.
Supporting the front line team with day to day administrative tasks as required.

Education & Experience

Completion of Grade 12 education; a 2-year diploma in business administration, management, or equivalent education.
A minimum of 3+ years of experience as an Administrative Assistant, preferably within a facilities environment.

Required Knowledge, Skills & Abilities

Previous experience managing and consolidating large amounts of information via Google Workspace (Gmail, Google Sheets, Google Docs, etc.).
Specific experience with facilities operations and property management is an asset.
Proficiency with technology and software systems, including CMMS.
Excellent interpersonal, communication, and customer service skills, with the ability to work effectively with the public, clients, and team members.
Exemplary communication skills, including writing and editing documents.
Strong attention to detail and accuracy, with a demonstrated ability to execute work promptly and efficiently.
Knowledge and experience in property and facilities environments, including minor repair and maintenance experience, is a plus but not required.
Excellent organizational and time management skills, with proven ability to work cooperatively as part of a team.
Ability to work independently and set priorities.

CG1

Apply Now

Refine Your Search

Facilities Administrative Coordinator

Office Administrator/Bookkeeper

Administrative Assistant - Property Management, Part Time

Finance and Administrative Assistant, Facility Engagement

Admin - Clerk File Maintenance

Maintenance and Administrative Coordinator (Cornerstone)

HVAC Administrative Assistant

Building & Office - Administrative Assistant

PT - Maintenance and Administrative Coordinator (Port Hardy)

Maintenance and Administrative Coordinator - Prince George (Temporary)

FT - Maintenance and Administrative Coordinator (Port Hardy)

Maintenance and Administrative Coordinator - Kamloops

Administrative Assistant III

Office Assistant, Department of Statistics - OA5 (AESES)

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