Administrative assistant small office administrative assistant Jobs

Executive Administrative Assistant
Ontario Power Generation —Oshawa, ON
- $57,000–$85,500 a year
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Veterinary Office Assistant
Prairie Veterinary Dental Services —Edmonton, AB
- $18–$22 an hour
- Part-time
- Microsoft Word
- Laboratory experience
- English
- Store discount
- Wellness program
Quick apply
12d
Registered Dental Assistant
Cape Breton Dental Group —Sydney Mines, NS
- $20–$25 an hour
- Full-time
- Administrative experience
- Travel
- In-person
- Dental care
Quick apply
Junior Project Manager
Dew Engineering —Miramichi, NB
- Full-time
- Microsoft Excel
- Engineering
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Administrative Assistant/School Bus Driver
Barwick Service —Barwick, ON
- $24 an hour
- Full-time
- Customer service
- Driving
- Computer skills
- Flexible schedule
Quick apply
8d
Receptionist/Detailer
Gibbons Motor Toys —Gibbons, AB
- $16–$19 an hour
- Immediate opening
- Microsoft Word
- Basic math
- Microsoft Office
- Store discount
- Disability insurance
Quick apply
Coordonnateur(trice) aux opérations et au soutien exécutif
Super Équipement inc. —Vaudreuil-Dorion, QC
- $65,000–$85,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant for Securities Trading and Portfolio Reporting
ENR Asset Management Inc. —Westmount, QC
- From $45,000 a year
- Full-time
- Microsoft Excel
- English
- Administrative experience
- Paid time off
Quick apply
Water Taxi Deckhand
Ahous Business Corporation —Tofino, BC
- $25–$28 an hour
- Part-time
- CPR Certification
- Customer service
- Administrative experience
Quick apply
Litigation - Legal Administrative Assistant
Hunter West Legal Recruitment —Vancouver, BC
- $70,000–$75,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Administrative Assistant
Reliance Foods International Inc. —L'Île-Perrot, QC
- $45,000–$55,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Real Estate Legal Assistant/Coveyancer
Wells & Associates Law Office —Edmonton, AB
- From $27 an hour
- Full-time
- Writing skills
- English
- Administrative experience
- Paid time off
- Employee assistance program
Quick apply
Creating Opportunities Strategy Program Manager
Saskatoon Food Bank & Learning Centre —Saskatoon, SK
- $26.68–$32.96 an hour
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Wellness program
- Disability insurance
Quick apply
7d
General Practitioner
Prospect Health —Surrey, BC
- $250,000–$350,000 a year
- On call
- Computer networking
- Flexible schedule
Quick apply
Property Assistant
Public Storage Canada —Ottawa, ON
- From $17.60 an hour
- Weekends as needed
- Customer service
- Administrative experience
- Computer skills
- Store discount
- Dental care
Quick apply
1d
Family Law and Litigation Clerk
The Agency —Owen Sound, ON
- $23–$31 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
14d
Dental Administrative Assistant / Secretaire Dentaire
Dr. Lauren Spevack, Periodontist —Westmount, QC
- $20–$35 an hour
- Part-time
- Bilingual
- Customer service
- English
- Dental care
- Paid time off
Quick apply
Property Manager, Real Estate Services
The Bridg Group of Companies —Woodbridge, ON
- $50,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
4h
Family Law Paralegal
Perceptive Law —New Westminster, BC
- $50,000–$70,000 a year
- Full-time
- Microsoft Office
- No university degree
- Organizational skills
Quick apply
10d
Mental Health Program Coordinator
Nishnawbe Aski Nation —Thunder Bay, ON
- From $34.07 an hour
- Full-time
- Microsoft Outlook
- Microsoft Office
- Presentation skills
- Dental care
- Paid time off
Quick apply
7d

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Executive Administrative Assistant

Ontario Power Generation -
Oshawa, ON

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Job details

Contract | Fixed term contract
$57,000–$85,500 a year
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Administrative experience
Business development
Communications
Proofreading
Business
Communication skills

Full job description

Location: Oshawa, ON, CA, L1H 4P7

Req ID: 57386

Status: Contract (up to 24 months)

Working Conditions: On-site

Education Level: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred

Base Location: Oshawa, ON

Shifts(s): Days

Travel: 10%

Deadline to Apply: July 13, 2026

Salary Range: $57,000.00 - $85,500.00 Per Year

Electrify your career and help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we work to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on - and off - the job.

JOB OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Senior Executive Administrative Assistant.

Reporting to the SVP Nuclear Sustainability Strategies, this position is responsible to provide comprehensive executive support—including travel coordination, expense management, calendar oversight, meeting documentation, and stakeholder relations—to senior Hydro business development leaders, leveraging advanced administrative skills and professionalism.

KEY ACCOUNTABILITIES

Prepare, submit, and track detailed expense reports primarily through Concur, ensuring accuracy, timely processing, and strict adherence to company policies.
Proactively manage multiple executives’ calendars, including scheduling meetings across time zones, resolving conflicts, and collaborating with other administrative staff to ensure alignment and availability.
Organize, attend, and document key meetings by preparing agendas, taking accurate minutes, tracking action items, and distributing follow-ups as required.
Draft, proofread, and format correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint; ensure all documents meet corporate standards.
Build and maintain strong working relationships with internal and external stakeholders, acting as a professional representative for the executive team and facilitating smooth communication.
Maintain efficient office systems, suggest improvements to administrative processes, and support the smooth operation of the business development group.
Handle sensitive information with discretion and maintain a high level of professionalism in all interactions, leveraging 7–10 years of executive support experience to anticipate needs and resolve issues proactively.

QUALIFICATIONS

Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
Over 7 years experience working with managing calendars, processing expense reports coordinate and book complex travel arrangements (flights, hotels, transportation) for senior managers and directors.
Proven expertise in coordinating complex travel arrangements and managing expense reports, with strong proficiency in Concur or similar systems.
Advanced skills in calendar management, meeting scheduling, and collaboration tools such as Microsoft Outlook, Teams, and Office Suite (Word, Excel, PowerPoint).
Exceptional written and verbal communication skills, with experience drafting, proofreading, and formatting professional documents and correspondence.
Strong relationship-building and interpersonal skills, demonstrating professionalism and discretion when interacting with stakeholders at all levels.
Highly organized with a proactive approach to office management, process improvement, and the ability to maintain confidentiality in handling sensitive information.

The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.

OPG is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation during the selection process, please contact [email protected]

What makes a career at OPG different?

With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity needs, largely from low-carbon sources like nuclear and hydro.

As we work to achieve our vision of Electrifying life in one generation, OPG and our family of companies are also helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to help power the growing demands of a growing economy. Join OPG and make history.

Please submit your application online at https://jobs.opg.com/. OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.

Please note: All job postings at OPG are to fill existing vacancies within our organization.

OPG may use artificial intelligence (AI) tools as part of the applicant screening process. However, applications will also be reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.

The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.

OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.

In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process. This initiative constitutes a special program under the Human Rights Code/Canadian Human Rights Act.

Apply Now

Refine Your Search

Executive Administrative Assistant

Veterinary Office Assistant

Registered Dental Assistant

Junior Project Manager

Administrative Assistant/School Bus Driver

Receptionist/Detailer

Coordonnateur(trice) aux opérations et au soutien exécutif

Executive Assistant for Securities Trading and Portfolio Reporting

Water Taxi Deckhand

Litigation - Legal Administrative Assistant

Administrative Assistant

Real Estate Legal Assistant/Coveyancer

Creating Opportunities Strategy Program Manager

General Practitioner

Property Assistant

Family Law and Litigation Clerk

Dental Administrative Assistant / Secretaire Dentaire

Property Manager, Real Estate Services

Family Law Paralegal

Mental Health Program Coordinator

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