Assistant controller/ bookkeeper Jobs

Executive Assistant and Bookkeeper
TDS Personnel Ltd —Toronto, ON
- $90,000–$110,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
FULL TIME(12 Month Contract) Accounting Assistant/Bookkeeper
Ron White Shoes —Toronto, ON
- $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Dental care
Quick apply
7d
Assistant Controller, Financial Operations
Enkel Backoffice Solutions Inc. —Vancouver, BC
- $70,000–$90,000 a year
- Full-time
- Hybrid work
- Accounting
- QuickBooks
- Budgeting
- Paid time off
Quick apply
Financial Controller
inBeat Agency —Winnipeg, MB
- Full-time
- Remote
- Bilingual
- CAD
- English
- Paid time off
- Paid sick leave
Financial Controller
INEAS Corp. —Brockville, ON
- $35–$55 an hour
- Remote
- AutoCAD
- Engineering
- ERP systems
- Profit sharing
- Flexible schedule
Senior Bookkeeper
RLB LLP —Guelph, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Excel
- Accounting
- QuickBooks
Quick apply
Senior Accounting Specialist
KEV Group —Toronto, ON
- $75,000–$95,000 a year
- Hybrid work
- Microsoft Excel
- ERP systems
- Accounting
- Paid time off

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Executive Assistant and Bookkeeper
TDS Personnel Ltd —Toronto, ON
The Executive Assistant and Bookkeeper will manage day-to-day accounting operations working directly with the Controller while providing experienced…
$90,000–$110,000 a year
Quick apply
FULL TIME(12 Month Contract) Accounting Assistant/Bookkeeper
Ron White Shoes —Toronto, ON
Ability to maintain secure, up-to-date filing systems for all receipts, bills, and ledgers. You are also responsible for the overall day-to-day performance of…
$60,000 a year
Quick apply
7d

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Executive Assistant and Bookkeeper

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Full-time
$90,000–$110,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Accounting
QuickBooks
Bank reconciliation
Communication skills

Full job description

Our client, a private equity firm requires an Executive Assistant and Bookkeeper to join their team. The Executive Assistant and Bookkeeper will manage day-to-day accounting operations working directly with the Controller while providing experienced administrative oversight to support senior leadership. This role blends hands-on accounting execution with responsibility for maintaining efficient office, administrative, and executive-support processes. The successful candidate will bring sound judgment, rigor, and at least a decade of accounting experience.

Responsibilities:

Administration

Maintain organized administrative systems and workflows that support accuracy, confidentiality, and efficiency across the organization.
Act as a reliable point of coordination between senior leadership, internal teams, and external partners on administrative and operational matters.
Provide executive assistant support to senior leadership, including calendar management and meeting coordination.
Manage travel accommodations for senior leadership.
Draft professional correspondence, maintain filing systems (digital and physical), and manage confidential information with discretion.
Other administrative tasks such as KYC requests, DocuSign requests and shipping and couriers.
Coordinate office operations, supplies, vendor contracts, and basic IT/office services liaison work.

Accounting

Oversee bookkeeping, including accounts payable, accounts receivable, payroll entries, bank and credit-card reconciliations, month-end close tasks, and general ledger maintenance in QuickBooks for several entities included in structure.
Complete monthly HST remittances, and assist the Controller in completing tax filings, installments and other related activities, including liaising with taxation authorities in multiple jurisdictions (Canada, US and UK) on inquiries and information requests.
Prepare and review journal entries and accruals to ensure accurate reporting.
Reconcile and manage multiple intercompany accounts across entities, investigating and resolving discrepancies to ensure balances are accurate, well-supported, and appropriately eliminated.
Serve as the day-to-day primary contact for banking related matters including bank account and intercompany treasury movements, foreign exchange transactions and reporting.
Manage fee invoicing, collections, vendor payments, bank reconciliations with accuracy and timeliness.
Maintain audit-ready financial records; coordinate with external accountants during year-end review or audit processes.
Assist the Controller with financial reporting packages by ensuring underlying data integrity and completeness across entities.

Qualifications:

10+ years of experience in a similar role.
Experience with accounting and bookkeeping duties, including tracking and recording payments, billings, and receivables in QuickBooks or similar, preparing and filing HST tax returns, and preparation of monthly financial reports
Experience preparing journal entries, bank reconciliations, and managing intercompany accounting across multiple legal entities and currencies.
Administration experience including coordination of calendars, business travel, accommodation, and meeting logistics and materials.
Managing appointments and setting up the office and meeting rooms as appropriate.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Experience with QuickBooks Online (or similar), and familiarity with multi-currency accounts.
Excellent communication skills, attention to detail, high level of energy and a positive attitude.
Ability to change directions and flex, supporting the management and the office.
Comfortable working in a less structured yet highly professional environment.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Pay: $90,000.00-$110,000.00 per year

Work Location: In person

Quick apply

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