SITE ADMINISTRATOR
LET US INTRODUCE OURSELVES!
Sigfusson Northern, historically a family-owned business, has entered its 4th generation of ownership encompassing employee participation. Our primary focus is building strong and lasting relationships with our employees, our clients, and the communities we serve. Ongoing growth and diversification have positioned Sigfusson Northern at the forefront of heavy civil construction and general contracting, known for our ability to overcome any obstacle. Tough, reliable, and quality-driven, we consistently deliver the highest value. We know the north. We are multi-faceted. We help lift communities. We embrace new technology. And we are highly skilled.
WHAT THE ROLE IS ALL ABOUT!
The Site Administrator will provide essential administrative and operational support to the project team by managing project documentation, coordinating travel arrangements, and tracking daily progress. This role involves working closely with People & Culture to assist with onboarding and ensure employees have everything needed for a positive and supportive work environment. This is a remote, rotational-based position where travel camp accommodations will be provided.
ESSENTIAL CONTRIBUTIONS WE NEED FROM YOU!
- Participate in safety meetings
- Liaise with People & Culture on onboarding and new hire requirements, while providing a welcoming experience
- Ensure new hire packages are accurately completed and promptly submitted to Payroll
- Provide exceptional customer service to all internal and external employees
- Organize and maintain a high volume of project related documents such as daily timesheets, equipment records, field project documents, invoices, purchase orders, bill of ladings, etc
- Maintain document control for hard copies and electronic files (follow SNL naming convention and file managements processes)
- Perform general administrative duties such as filing, scanning, printing, and photocopying
- Daily progress tracking of load counts/quantities
- Preparation and tracking of LEMs for time and material tracking
- Support the change management process via data entry for Labour, Equipment, and Materials
- Verify that timecard quantity entries and diaries are submitted by each supervisor
- Ensure meter hours are entered daily for all piece of equipment on the worksite
- Track, organize and maintain an adequate inventory of the office and field supplies
- Oversee and manage the ROE process for separated employees
- Review timecard entries and cross-check active employee list to ensure information is correct to submit to Payroll Department
- Generate gang sheet after timecards have been approved
- Collaborate with maintenance department to ensure an active equipment list is kept up to date
- Coordinate and arrange a high volume of travel including flight booking and accommodation requests, including arranging flights within the Goboko system
- Daily reporting of manpower
- Maintain an up-to-date employee rotation schedule
- Daily tracking of man-days for the camp
- Collaborate with Management and Recruitment for all manpower requests
- Assist head cook with food orders and logistics (smaller camps)
- Answer a high-volume of employee questions and concerns. Direction questions and concerns that fall outside of site administrator role to the appropriate contact
- Other duties as assigned
WHAT WILL MAKE YOU A POSITIVE IMPACT?
- 2+ years in an administrative role will be considered an asset
- 2+ years’ experience working in the construction industry will be considered an asset
- Post-Secondary Education in Business Administration will be considered an asset
- Advanced MS Office (Word, Excel, Outlook) is required
- Ability to learn quickly and pick up new software
- Critical thinking and effective decision-making skills are required
- Ability to work independently and as part of a team
- Ability to work under pressure and meet strict deadlines
- Strong communication skills both verbal and written as well as electronically
- Strong accuracy and attention to detail
READY TO JOIN US?
If you are ready to send us your application, please click Apply, attach your resume and submit it directly to our People & Culture team.
Only those moving forward in the process will be contacted by our dynamic team of Recruiters!
EQUAL OPPORTUNITY EMPLOYER? YOU BET!
The finalized base pay for a successful candidate at Sigfusson Northern is determined based on several job-related influences such as experience, training, market demands, location, role expectations etc.
Sigfusson Northern is proud to be an employer who provides equal opportunities. Our team is successful because we consist of individuals from all backgrounds who contribute diverse experiences, perceptions, and skillsets that allow our company to continuously develop, grow, and succeed.
CAREER GROWTH? ABSOLUTELY!
We are known to work on challenging yet exciting projects, and we know our success comes from our people. Growth opportunities are available and your personal and career growth are a top priority for us. We are confident you will elevate your skillset and be provided with continuous learning opportunities throughout your entire career with Sigfusson Northern.
MENTAL, PHYSICAL, & FINANCIAL HEALTH FOCUS? ALWAYS!
WE CARE is one of our core values and we truly care about your mental, physical, and financial health. Time to recharge? Yes. We have a great work-life balance initiative which includes a competitive vacation program and flexibility. Competitive salaries & benefits? Yes. We are always ensuring our employees are taken care of and we offer an appealing compensation and benefits package, along with additional perks. Financial support? Sigfusson Northern provides access to financial outlets and has educational sessions to assist our employees with financial planning and preparation. We care about your future!
A COLLABORATIVE, MOTIVATING, AND FUN ENVIRONMENT? OF COURSE!
In your first few days, it’s all about getting settled in, meeting your new teammates, and ensuring you have everything you need to be successful in your role. We care about first impressions, and we want to make sure you have the best one. Our onboarding experience is something we take seriously, and we want you to feel valued as soon as you walk through the door. We continuously put on exciting company events, celebrations, and have recognition programs to show our employees that we appreciate them, and we encourage collaboration, and a dynamic, strong, and positive workplace culture.
SO, WHY CHOOSE US?
- Our company culture; it’s something unique and special.
- This opportunity allows you to be a valued leader in our company.
- The opportunity to bring a renewed perspective and innovative approaches to our project operations.
- Competitive salary, above market bonus program.
- An employee-owned company.
- Employer paid benefits.
- RSP/DPSP Program.
- Learning and development opportunities and reimbursements.
- Continuous leadership training provided.
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care
Work Location: On the road
