Entry level executive assistant / personal assistant Jobs

Administrative/Executive Assistant
Innov2Learn —Montréal, QC
- From $57,000 a year
- Full-time
- Bilingual
- Writing skills
- English
- Profit sharing
- Wellness program
Quick apply
4d
Project Coordinator, Executive Search
Summit Search Group —Toronto, ON
- $70,000–$95,000 a year
- Full-time
- Salesforce
- English
- Research
Quick apply
9d
Operations & Executive Coordinator
ANVIL —Ottawa, ON
- $75,000–$85,000 a year
- Full-time
- Hybrid work
- Hotel
- Bachelor's
- First Aid Certification
Quick apply
Executive Assistant (EA) to CEO
Snaplii —Toronto, ON
- $35,000–$80,000 a year
- Full-time
- English
- Master's degree
- Business
Quick apply
Intermediate Administrative Assistant
Tri-global Solutions Group Inc. —Edmonton, AB
- Up to $37.50 an hour
- Contract
- Microsoft Excel
- Microsoft Office
- Administrative experience
Office Administrator/Executive Assistant
Cloudy4 Web Services Inc. —Edmonton, AB
- From $15 an hour
- Part-time
- Customer service
- English
- Microsoft Office
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6d
CEO Associate & Management Trainee
Snaplii —Toronto, ON
- $40,000–$80,000 a year
- Full-time
- English
- Master's degree
- Business
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Administrator / Administrateur, services de soutien au conseil d’administration
The Maples Group (Financial Services) —Montréal, QC
- Full-time
- English
- Microsoft Office
- Bachelor's
Executive Assistant
Sailor Health —Canada
- $40,000–$55,000 a year
- Full-time
- Remote
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Administrative/Executive Assistant

Innov2Learn
Montréal, QC

Quick apply

Job details

Permanent | Full-time
From $57,000 a year
4 days ago

Qualifications

Bilingual
French
Writing skills
English
DEC
Microsoft Office
Administrative experience
Organizational skills
Associate's degree
Communication skills
Driving Licence
Office experience

Full job description

Our Purpose is to elevate learning to its full potential.

Our Vision is to enable anyone to master any subject within minutes.

Our Values

Improve over time, even if it’s just a bit.

From travel logistics to internal documentation, we believe small improvements compound. Just like the 36+ revisions it took to perfect our charging boards.

Seek to understand the logic before acting.

Do not just do, understand. Like when we enhanced our app after listening to real customer needs, the best actions are grounded in context.

Treat clients, partners, and providers with the same care and respect as family

Trust is earned through our interactions, not just what we deliver. Our best clients become long-term ambassadors because we care consistently.

Whatever you do, do it well.

Every detail counts. Whether it’s packaging, documentation, or communication, our high standards are our signature.

Your Mission

Create the structure, responsiveness, and follow-through that allow Innov2Learn’s leadership team to focus on growing the company, developing products, and supporting its people.

Summary

We are looking for a sharp, highly organized, and resourceful Administrative & Executive Assistant. You will manage essential administrative tasks, support senior management, and ensure that customers, suppliers, and internal priorities receive timely follow-up. This is an ideal opportunity for an ambitious recent graduate who wants to learn quickly, take ownership, and grow within a fast-moving SME.

Key Responsibilities

Prepare estimates, issue invoices, and follow up on outstanding receivables
Answer calls and ensure emails are handled or redirected promptly
Manage executive calendars, appointments, meetings, and reminders
Coordinate travel, hotels, transportation, and accommodations
Contact suppliers and service providers when services are delayed or inadequate
Prepare documents, communications, reports, and other administrative materials
Use AI and automation tools to improve workflows and support recruitment activities

Quantitative KPIs

Prepare estimates and invoices within one business day and review overdue receivables weekly
Ensure same-day acknowledgment of priority calls, emails, and executive requests
Help recruit and onboard at least two A-players per year while implementing one meaningful AI or automation improvement per quarter

Requirements

Recent university graduate or junior candidate with strong potential
Fluent in written and spoken French and English
Exceptionally organized, detail-oriented, and reliable
Resourceful and able to solve problems with limited supervision
Strong professional writing, communication, and customer-service skills
Comfortable learning business software, digital tools, and AI platforms
Able to manage confidential information and thrive in an SME where people wear many hats

Note: This job description provides a general overview of the role. It is not an exhaustive list of responsibilities, qualifications, or requirements. The employer reserves the right to modify the duties or requirements of the position as needed.

Job Types: Full-time, Permanent

Pay: From $57,000.00 per year

Benefits:

Company events
Mileage reimbursement
On-site childcare
On-site gym
On-site parking
Paid time off
Profit sharing
Tuition reimbursement
Wellness program

Application question(s):

Are you comfortable using AI tools?

Education:

DCS / DEC (preferred)

Language:

French (required)
English (required)

Licence/Certification:

Driving Licence (required)

Location:

Montréal, QC H4E 1A8 (preferred)

Willingness to travel:

25% (preferred)

Work Location: In person

Quick apply

Refine Your Search

Administrative/Executive Assistant

Project Coordinator, Executive Search

Operations & Executive Coordinator

Executive Assistant (EA) to CEO

Intermediate Administrative Assistant

Office Administrator/Executive Assistant

CEO Associate & Management Trainee

Administrator / Administrateur, services de soutien au conseil d’administration

Executive Assistant

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