Office coordinator Jobs

Intake & Administrative Coordinator
Together We Can, Drug & Alcohol & Education Society —Terrace, BC
- $26–$28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
- Disability insurance
- Dental care
Quick apply
17h
Administrative & Accounting Coordinator
BoxGo Management Inc. —Gananoque, ON
- $25–$28 an hour
- Full-time
- Accounting
- QuickBooks
- Business
- Dental care
- Life insurance
Quick apply
7d
Front Office Coordinator
Veeva Systems —Toronto, ON
- $55,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Designated paid holidays
- Dental care
10d
office coordinator
Carcross/Tagish First Nation —Carcross, YT
- $38 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Executive Assistant & Canada Office Coordinator
Redwood Software Inc. —Ontario
- $87,175–$99,875 a year
- Remote
- Administrative experience
- Bachelor's
- Organizational skills
Executive Assistant and Document Control Coordinator
International Waxes, Inc. —Toronto, ON
- $50,000–$65,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Office & Administrative Coordinator
Inspired Cannabis Co —Vancouver, BC
- $50,000–$55,000 a year
- Full-time
- Serving
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Front Desk Coordinator/Aesthetic Clinic
Confidential —Toronto, ON
- $54,000–$66,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
Front Desk Service & Enrolment Coordinator
Toronto Arts Academy —Toronto, ON
- $22 an hour
- Full-time
- Hospitality
- Sales
- Customer service
- Profit sharing
- Dental care
Quick apply
Office Coordinator, MS Office
Procom —Toronto, ON
- $19.20–$24.00 an hour
- Immediate opening
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
21h
Front Office Coordinator
Ritchie Smith Feeds, Inc. —Abbotsford, BC
- $45,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
4d
Office Coordinator
AKG Canada —Edmonton, AB
- $46,859–$57,272 a year
- Full-time
- Customer service
- Microsoft Office
- Databases
- Dental care
- Employee assistance program
Executive Office and Board Coordinator (Permanent Full-Time)
VHA Home HealthCare —Toronto, ON
- $80,000–$101,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Employee assistance program
Quick apply
3d
office coordinator
JFK Law —Montréal, QC
- $57,000–$67,000 a year
- Full-time
- Bilingual
- English
- No university degree
- Dental care
10d
office services coordinator
Mission Trail —Clarke's Beach, NL
- $27.50 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Coordinator - Part-Time - Toronto
Canadian Federation of Independent Business —Toronto, ON
- $30 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Coordinator
RXO, Inc. —Burnaby, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Disability insurance
People Operations & Office Coordinator
Kotn —Toronto, ON
- $45,000–$57,000 a year
- Weekends as needed
- Customer service
- Administrative experience
- Communication skills
Office Administration Coordinator
Crown Property Management Inc. —Toronto, ON
- $65,000–$75,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Front Office & HR Coordinator
Aquilini Group LP —Vancouver, BC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d

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Intake & Administrative Coordinator

Together We Can, Drug & Alcohol & Education Society
Terrace, BC

Quick apply

Job details

Full-time
$26–$28 an hour
17 hours ago

Qualifications

Microsoft Word
Computer operation
Microsoft Excel
Medical office experience
Microsoft Office
Administrative experience
Data entry
Organizational skills
Business
Communication skills
Office experience

Full job description

Together We Can is looking for a caring, organized, and dependable Intake & Administrative Coordinator to help create a welcoming and well-supported experience for participants entering our Spirit Path program in Terrace, BC. This role is an important part of ensuring each participant’s transition into the program is smooth, respectful, and grounded in compassion, while also helping keep administrative systems, communications, and facility operations running effectively.

The Intake & Administrative Coordinator is responsible for supporting incoming participants, maintaining accurate and organized records, managing facility supplies, and providing front-facing administrative support such as answering phones and general emails.

What you will do

Intake support

Train and orient new staff and volunteers on intake procedures and paperwork
Meet virtually or in person with prospective participants to discuss what to expect, available services, and participant expectations in a collaborative and supportive way
Schedule daily intakes in a timely and efficient manner during business hours
Coordinate participant pickups or transportation when individuals are located in close geographic proximity to the facility
Help address immediate participant concerns, including medical, detox, legal, and financial needs
Collect required personal information, complete intake paperwork, and enter digital forms into FYI or Salesforce
Meet daily with the Program Coordinator to support communication and continuity of care
Search participant belongings for contraband and dispose of prohibited items appropriately, including narcotics, paraphernalia, unlabelled medications, and weapons
Review dietary forms, take participant photos for FYI or Salesforce, and go through the orientation package with each new participant
Tour participants around the property and their micro suite, and introduce them to the Case Manager
Check in with participants within 7 to 14 days of intake to help ensure their needs are being met

Administrative support

Maintain digital and paper files in a secure and organised manner for efficient access
Investigate and file incident reports as required
Order, receive, and track facility inventory, including food, cleaning, office, and household supplies
Help manage vehicles, including reporting damage, tracking drivers, securing keys, monitoring fuel levels, and arranging maintenance
Work with the Program Coordinator and the funder to support compliance with policies and procedures
Track metrics and prepare reports required under the service agreement with the funder
Track and submit referrals to partner organisations and services as required
Manage incoming packages and mail
Answer the business line and general emails
Maintain positive working relationships with vendors and service partners
Schedule employees

What you bring

A diploma or higher level of education in Business Administration, or at least 5 years of experience in a health-care administrative role
Naloxone training

Skills and strengths

Strong attention to detail and the ability to maintain accurate records and follow clear processes
A high standard of conduct, sound work ethic, and flexibility in a dynamic environment
Basic computer, phone, and office equipment skills, including email, Microsoft Word, Microsoft Excel, internet use, fax, and copier functions
Effective verbal communication and listening skills
Basic conflict resolution skills and the ability to work cooperatively as part of a team
Compassion, professionalism, and a willingness to continue learning and growing through ongoing training and education

Why join us This is a meaningful opportunity to support people at an important point in their journey. The Intake & Administrative Coordinator helps create first impressions that are welcoming, organized, and grounded in dignity, while also supporting the behind-the-scenes systems that help a program run well. This role is ideal for someone who values compassionate service, believes in the importance of clear and respectful communication, and wants to contribute to a team that is focused on helping people feel safe, supported, and connected. How to apply

If you are a compassionate and highly organized professional who wants to support both people and program operations in a meaningful way, we encourage you to apply through Indeed.

Pay: $26.00-$28.00 per hour

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
Vision care

Work Location: In person

Quick apply

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