Ottawa, On Office manager/administrator Jobs – 73 Openings This Week

Team Lead - Dental Operations
Krest One Dental —Ottawa, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
7d
Office Administrator
Paramount Properties —Ottawa, ON
- $45,000–$47,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Accounts Payable Administrator (Term Position)
Commissionaires Ottawa —Nepean, ON
- $27.96 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
Quick apply
Project Management Administrator
ARS Responds Canada —Orleans, ON
- $50,000–$60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Human Resources Administrator
The Taggart Group of Companies —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- English
- Human resources
- Leadership
4d
Payroll Administrator
Stevenson & White —Ottawa, ON
- $55,000–$65,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Application Support Services Specialist
Procom —Ottawa, ON
- Contract
- Windows
- Microsoft Office
- Bachelor's
Quick apply
10d
Office Administrator
Dillon Consulting Limited —Ottawa, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Bilingual Office Administrator
Atlas-Apex Roofing (Ottawa) Inc. —Ottawa, ON
- $50,000–$70,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
3d
OFFICE ADMINISTRATOR (7 MONTH CONTRACT WITH A POSS. OF EXT.)
Crown Lift Trucks ULC —Ottawa, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
- Disability insurance
- Dental care
Quick apply
Ottawa- Office Administrator
Miller Waste System —Ottawa, ON
- $60,000 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick apply
Facility Manager
BGIS —Ottawa, ON
- $84,493–$105,616 a year
- Full-time
- Analysis skills
- Computer skills
- Communication skills
Property Administrator
RioCan —Ottawa, ON
- $58,000–$71,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Project Administrator
BGIS —Ottawa, ON
- $47,118–$58,897 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
9d
Branch Assistant
Raymond James Financial, Inc. —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Office
- Phone etiquette
- Time management
- Employee stock purchase plan
- Tuition reimbursement
Regional Administrator - Residential (Ottawa, ON)
Morguard —Ottawa, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Medical Office Administrator
MedSleep Inc. —Ottawa, ON
- $18–$20 an hour
- Full-time
- Customer service
- Administrative experience
- Patient care
- Disability insurance
- Dental care
Quick apply
9d
System Administrator NEW
Sander Geophysics —Ottawa, ON
- Computer science
- Computer Science
- Windows
- Dental care
- Vision care
Regional Account Manager
iQ Office Suites Holdings Inc —Ottawa, ON
- $68,000–$75,000 a year
- Full-time
- Bilingual
- CRM software
- Sales
- Work from home
Quick apply
Project Coordinator
Granstone —Nepean, ON
- $25–$40 an hour
- Full-time
- Civil engineering
- Engineering
- Microsoft Office
- Dental care
- Vision care
Quick apply
1d

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Team Lead - Dental Operations

Krest One Dental
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
$30–$35 an hour
7 days ago

Qualifications

Customer service
Certified Dental Assistant
Microsoft Office
Dentrix
Organizational skills
Dental office experience
Office management
Leadership
Communication skills

Full job description

Who We Are:

Krest One Dental is a Dental Management Corporation operating multiple clinics across Ontario, Canada. Each clinic delivers a full suite of dental services, including general dentistry, cosmetic treatments, implants, and emergency care. Our locations are equipped with modern technology and staffed by experienced professionals who prioritize patient experience, accessibility, and clinical excellence. We maintain strong brand standards and place a heavy focus on digital visibility and community engagement.

Team Leader responsible for supporting daily clinic operations, supervising staff, and ensuring excellent patient care and workflow efficiency. Works closely with management to maintain professionalism, team performance, and operational standards across clinic locations.

Key Duties:

Team Leadership & Staff Management

Supervise and support administrative and clinical team members
Provide guidance, coaching, and ongoing training to staff
Assist with staff scheduling, shift coverage, and workflow management
Monitor team performance and maintain workplace professionalism
Help resolve staff concerns and workplace conflicts professionally
Support leadership initiatives and operational growth across multiple locations
Foster accountability, collaboration, and a high-performance culture

Clinic Operations

Ensure smooth day-to-day clinic operations across assigned locations
Monitor appointment scheduling, production flow, and patient experience metrics
Maintain clinic policies, procedures, and compliance standards
Support inventory management and ordering of supplies
Coordinate with dentists, hygienists, specialists, and external partners
Assist in implementing operational systems and process improvements
Support clinic growth initiatives, efficiency goals, and KPI tracking

Patient Experience

Ensure excellent customer service and patient satisfaction
Address patient inquiries, complaints, and concerns professionally
Assist patients with treatment coordination and follow-ups
Maintain patient confidentiality according to privacy regulations
Ensure consistent patient experience standards across the organization
Support patient retention, recall systems, and communication strategies

Administrative Support

Assist with patient scheduling and follow-up logistics
Support insurance verification and basic billing assistance
Maintain patient records with accuracy and confidentiality
Help monitor office supplies and place orders as needed
Ensure clinic policies and procedures are followed
Liaise with dental assistants, hygienists, and providers to support workflow
Assist management with reporting, audits, and operational documentation

Team Coordination

Support onboarding and training of new front desk staff
Provide daily support and guidance to patients, visitors, and clinic staff
Ensure staff adhere to clinic standards, protocols, and patient care expectations
Promote a positive, collaborative, and patient-focused work environment
Encourage team engagement, accountability, and continuous improvement

Patient Care & Communication

Serve as a helpful point of contact for patient concerns, redirecting to management when needed
Ensure efficient patient flow throughout the clinic
Oversee appointment reminders, recalls, and follow-ups
Maintain high patient satisfaction through friendly, timely communication
Support reputation management and patient feedback initiatives

Compliance & Safety

Ensure compliance with infection prevention and control protocols
Support workplace health and safety standards
Maintain knowledge of dental office software and insurance procedures
Ensure adherence to privacy legislation, regulatory requirements, and DSO operational standards

Reporting & Documentation

Prepare and submit reports on office performance, including financial, patient flow, and staff efficiency.
Analyze patient satisfaction surveys and take appropriate action to improve service delivery.
Manage inventory reports and track the use of materials.

Required Qualifications:

Minimum of 2 years of experience as a Dental Office Manager within the healthcare industry.
Dental office experience is required, and knowledge of dental procedures and terminology is preferred.
Strong knowledge of dental insurance claims, billing, and coding.
Proficient in office software (e.g., Microsoft Office Suite) and dental practice management software (e.g., Akitu, Dentrix).
Strong leadership and organizational skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
Ability to work independently and in a team environment.

Preferred Qualifications:

Certification in dental office management or related fields (e.g., CDA, Dental Office Administrator Certificate).
Experience of hiring and performance reviews.
Familiarity with local healthcare regulations and public health policies.

Physical Requirements:

Ability to sit, stand, or walk for extended periods.
Occasional lifting of office supplies or dental equipment (up to 20 lbs).
Ability to work at a fast pace and manage high-stress situations effectively.

Working Conditions:

Occasional overtime may be required during peak periods or for special projects.
The position may require standing for long periods, occasional lifting, and the ability to work in a fast-paced, patient-focused environment.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Equal Opportunity Employer:

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive workplace for all employees

This Vacancy is for an existing position in the organization

Pay: $30.00-$35.00 per hour

Work Location: In person

Quick apply

Refine Your Search

office manager/administrator jobs in ottawa, on

Team Lead - Dental Operations

Office Administrator

Accounts Payable Administrator (Term Position)

Project Management Administrator

Human Resources Administrator

Payroll Administrator

Application Support Services Specialist

Office Administrator

Bilingual Office Administrator

OFFICE ADMINISTRATOR (7 MONTH CONTRACT WITH A POSS. OF EXT.)

Ottawa- Office Administrator

Facility Manager

Property Administrator

Project Administrator

Branch Assistant

Regional Administrator - Residential (Ottawa, ON)

Medical Office Administrator

System Administrator NEW

Regional Account Manager

Project Coordinator

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