Ottawa, On Program administration intermediate Jobs – 50 Openings This Week

Project Management Administrator
ARS Responds Canada —Orleans, ON
- $50,000–$60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Intermediate Information Officer, Customer Services
University of Ottawa —Ottawa, ON
- $59,038–$74,574 a year
- Full-time
- Bilingual
- Customer service
- English
7d
Project Co-ordinator
Broadband —Ottawa, ON
- $22–$23 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Wellness program
- Dental care
Quick apply
11h
Intermediate Officer, Academic Administration
University of Ottawa —Ottawa, ON
- $59,038–$74,574 a year
- Full-time
- Bilingual
- Word processing
- English
7d
Inventory & Receiving Coordinator (Supply Chain & Operations)
NutriChem Pharmacy Ltd —Ottawa, ON
- $42,000–$48,000 a year
- Full-time
- Inventory management
- ERP systems
- Microsoft Office
Quick apply
9d
Intermediate Specialist, Academic Advising
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
6h
Intermediate Specialist, Admissions
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- Customer service
7d
CDS HR Specialist CAN
Advantage Solutions —Ottawa, ON
- $52,608–$65,760 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
9d
Senior Business Systems Analyst
Invest Ottawa/Bayview Yards —Ottawa, ON
- $91,200–$102,600 a year
- Full-time
- Hybrid work
- Analysis skills
- JavaScript
- SharePoint
Quick apply
Secretary VII (RFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $32.42–$36.34 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
9h
Intermediate Procurement Specialist
Messa —Ottawa, ON
- Contract
Quick apply
Intermediate Government Contracts Professional
General Dynamics Mission Systems - Canada —Ottawa, ON
- $65,000–$75,000 a year
- Full-time
- Research
- Microsoft Office
- Analysis skills
- Dental care
- Tuition reimbursement
Quick apply
Manager HR & Labour Relations
Metro —Ottawa, ON
- $78,880–$108,460 a year
- Bachelor's
- Travel
- Recruiting
- Employee assistance program
- Flexible schedule
Intermediate Specialist, Accreditation and Evaluation
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
Secretary VII (RPT 0.5 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $32.42–$36.34 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
9h
Senior Professional, Project Contract Administration
Architecture49 —Ottawa, ON
- $94,100–$124,900 a year
- Full-time
- Construction
3d
Intermediate Liaison, Career and Employment
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Weekends as needed
- Bilingual
- Customer service
- Master's degree
14d
Financial Advisor
International Development Research Centre —Ottawa, ON
- $90,008–$111,425 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Finance
13d
Bilingual Payroll Coordinator
PCL Constructors Inc. —Ottawa, ON
- $65,000–$77,000 a year
- Bilingual
- Oracle
- English
- Disability insurance
- Dental care
Intermediate Contract Administrator
Architecture49 —Ottawa, ON
- $32–$54 an hour
- Full-time
- Construction
1d

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program administration intermediate jobs near ottawa, on

Project Management Administrator

ARS Responds Canada -
Orleans, ON

Quick apply

Job details

Full-time
$50,000–$60,000 a year

Qualifications

Customer service
Restoration
Filing
Microsoft Office
Administrative experience
Data entry
Organizational skills
Microsoft Project
Leadership
Communication skills
Time management
Office experience

Full job description

ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. We are committed to delivering exceptional outcomes for insurers, agents, brokers, and most importantly, the policyholder.

Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service.

As we continue to grow and evolve, we are looking for talented individuals who want to be part of a dynamic and expanding organization. We offer a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and clear pathways for internal growth and advancement.

If you are ready to take on a dynamic role as Project Management Administrator in a company that values expertise, leadership, and client satisfaction, we want to hear from you!

Position Overview

The Project Management Administrator is responsible for handling the administrative functions of all projects and programs. In this role, you will oversee the daily functions of projects to ensure deadlines and compliance requirements are met. You will be a key member of our project management department, working closely with Project Managers and Project Coordinators.

Key Responsibilities:

Prepare and organize files, ensuring Project Managers, Project Coordinators, and team members have all required documentation prior to job commencement, and that files are complete and accurate upon job completion
Prepare and organize all job files as directed by the Project Manager, including scopes of work (contracts and extras), production sheets, and complete billing information
Process accurate invoicing upon file completion in alignment with client protocols
Assist in coordinating all production requirements, including workforce, materials, supplies, equipment, and tools for the Project Manager, when required
Maintain cooperative working relationships with all company employees, existing and prospective customers, subcontractors, owners, suppliers, etc.
Ensure work authorizations, completion certificates, and all other required documents are obtained from the Project Manager and uploaded into applicable programs
Liaise between Project Managers, Project Coordinators, and clients
Accurately invoice each file once quality control has been completed under the direction of the Project Manager
Coordinate and schedule subtrades
Create work orders, purchase orders, change orders, reports, and related documentation
Enter notes into the company filing system
Assist with accounts receivable and accounts payable functions
Manage calendars and scheduling requirements
Communicate with executive, administrative, and team personnel to gather or convey relevant information
Schedule meetings, which may involve corporate executives and/or major customer personnel, including arranging and preparing materials, reports, and other pertinent documentation. May be required to attend meetings to record minutes or maintain records
Assist management with other duties as assigned

Required Knowledge and Experience:

3–5 years of insurance office administration experience, with preference given to candidates with insurance restoration experience
Excellent verbal and written communication skills
Intermediate proficiency with software applications including Microsoft Office Suite, Microsoft Project, DASH, Xactimate* and XactAnalysis* (*considered an asset)
Detail-oriented with strong organizational skills
Strong customer service skills
Strong administrative, record-keeping, and data entry skills
Effective time management skills

AODA Statement

ARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Tuition reimbursement
Vision care

Ability to commute/relocate:

Orleans, ON K4A 3M3: reliably commute or plan to relocate before starting work (required)

Experience:

Office Administration: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

program administration intermediate jobs in ottawa, on

Project Management Administrator

Intermediate Information Officer, Customer Services

Project Co-ordinator

Intermediate Officer, Academic Administration

Inventory & Receiving Coordinator (Supply Chain & Operations)

Intermediate Specialist, Academic Advising

Intermediate Specialist, Admissions

CDS HR Specialist CAN

Senior Business Systems Analyst

Secretary VII (RFT 1.0 FTE)

Intermediate Procurement Specialist

Intermediate Government Contracts Professional

Manager HR & Labour Relations

Intermediate Specialist, Accreditation and Evaluation

Secretary VII (RPT 0.5 FTE)

Senior Professional, Project Contract Administration

Intermediate Liaison, Career and Employment

Financial Advisor

Bilingual Payroll Coordinator

Intermediate Contract Administrator

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