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Investment Operation Assistant Intern

Confidential
Montréal, QC

Quick apply

Job details

Full-time
From $35,000 a year
5 days ago

Qualifications

Mandarin
Microsoft Excel
Engineering
Data analysis skills
Filing
Mathematics
English
Japanese
Research
Korean
Math
Bachelor's
Business
Time management

Full job description

*** Unqualified candidates will not be considered ***

Position: Investment Operation Assistant Intern (Potential to Transition to a Permanent Position)

City: Montreal

Investment operation assistant intern position at an investment management firm in Montreal.

Job Description:

Reporting directly to partners, the successful candidate will be involved in the rollout and ongoing support of our securities holdings books and records and investor services systems;

Securities reconciliation duties

Assisting in securities reconciliation
Assisting process analysis and re-engineering, system configuration and testing;
Responsible for ongoing data management;
Participating in the team responsible for supporting portfolio accounting, operations and reporting functions in Montreal in order to provide services to our local and global clients;
Ensuring that portfolio securities holdings and investor data is maintained in relevant systems in a timely and accurate manner;
Design and implementation of automated processes for portfolio and reporting;
Assisting in client on-boarding process for new clients;
Assisting in gathering client requirements and reporting;
Demonstrating keen awareness of industry and technology; and
Working with systems vendors and other third parties to resolve issues and developing bespoke client solutions and participate in defining project specifications and roll-out of re-engineered processes.
Assisting in filling out questionnaires from institutional investors using an internal FAQ document.

Backup trader duties

Send trade details to custodians.
Send trade and commission reports to the portfolio management team.
Send trade files to clients, deal with settlement issues, process FX in accounts.
Review cash balances vs custodian and update where necessary.
FX verification
Run end of day batch file so trades will be updated in PMA.
Process management fees and initiate wire transfers between custodian accounts to firm bank accounts.
Onboarding new client accounts: Update portfolio information, update user defined fields, create value categories, add securities to new portfolio when transition manager involved, add withholding tax percentage by country, add securities to new portfolios as transfer in kind.
Onboarding new broker-dealers: Settlement instructions to be added to system setup.

Business development assisting duties (ad-hoc)

Ensuring that portfolio securities holdings and investor data is maintained in relevant systems in a timely and accurate manner.
Assisting to update the marketing presentations.
Assisting in filling out questionnaires from institutional investors using an internal FAQ document.

Key Skills & Experience:

Work ethics and attention to detail
Undergraduate degree in math, engineering, science, or other relevant field
1 - 3 years of experience
A technical background with strong Microsoft Excel skills and coding skills or experience with other programing languages will be an asset but not required.
Possess strong research and data analysis skills
Strong mathematical skills required
Strong ability to communicate, verbally and written skills for reports
Eager to learn, and be challenged on your ideas and thesis
Ability to adapt to a dynamic environment; ability to multi-task and take on new responsibilities.
Fund administration, trading experience or investment management back office preferred but not required.
Proficiency in Mandarin, Korean, or Japanese is considered an asset, but is not required.

Salary and Benefits

Salary will reflect qualifications and experience in investment management back office
Office located in Old Montreal.

Job Types: Full-time

Additional pay:

Bonus pay

Benefits:

Paid time off

Schedule:

Monday to Friday, 8:00 – 18:00

Work remotely:

Pay: From $35,000.00 per year

Benefits:

Paid time off

Ability to commute/relocate:

Montréal, QC: reliably commute or plan to relocate before starting work (required)

Application question(s):

This role requires a full-time commitment, including flexibility for occasional extended hours as needed. Please confirm that you are not currently a student and are able to work full-time with flexible availability.
Please submit a concise, one-page CV (in English) with your application.

Education:

Bachelor's Degree (required)

Work Location: In person

Quick apply

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