Organization: Canoe Kayak BC (CKBC)
Position Type: Part-time (20–25 hours/week) with possibility of an increase in hours to full time – Term-Based Contract
Location: British Columbia (Hybrid/Remote, with occasional travel for meetings/events)
Are you a highly organized, proactive professional who thrives behind the scenes? Do you want to be the operational backbone of a vibrant provincial sports community?
Canoe Kayak BC (CKBC) is looking for an Executive Administrator to support our growing network of member clubs, athletes, coaches, and volunteers. Reporting directly to the General Manager, you will play a critical, multifaceted role spanning administration, governance support, risk management, and communications.
If you are a detail-oriented individual with strong digital skills and a knack for keeping things running smoothly, we want to hear from you!
Key Responsibilities
Your day-to-day will be dynamic, covering five core pillars:
- Administration & Operations: Manage member registrations process club/event sanctions, coordinate Criminal Record Checks, oversee digital filing, and administer the Blue Ribbon program.
- Governance Support: Attend Board/Council meetings, prepare agendas, record precise minutes, maintain the governance calendar, and ensure strict version control on organizational policies.
- AGM Management: Coordinate Annual General Meeting logistics, format the Annual Report, support the Nominations Committee, and manage post-AGM documentation.
- Risk Management & Safe Sport: Oversee the organizational insurance portfolio (liability, fleet, equipment), track risk registers, and support Safe Sport operations in alignment with CKBC policy.
- Communications & Digital Media: Keep the CKBC website fresh, author member newsletters, create engaging social media content, and manage an annual communications calendar.
Qualifications & Skills
What you bring to the table:
- Technical Proficiency: Strong computer skills, including experience with membership databases, website CMS, and social media platforms.
- Exceptional Communication: Top-tier written and verbal skills, with an eye for design and formatting when creating newsletters and reports.
- Masterful Organization: Proven ability to juggle competing deadlines, track action items, and maintain meticulous digital files.
- High Discretion: Total professionalism and diplomacy when handling confidential legal, governance, and HR data.
Bonus Points (Desirable):
- 3+ years of experience in an administrative, executive assistant, or governance support role (ideally within a non-profit or sports organization).
- Experience working with a volunteer Board of Directors and interpreting bylaws/policies.
- Knowledge of the BC sports ecosystem or a genuine passion for paddlesports!
Hours & Flexibility
This is a part-time contract role offering 20–25 hours per week. Hours may vary seasonally to align with the competitive paddling season and key governance cycles (such as the AGM). Flexibility for occasional evening or weekend meetings is required.
How to Apply
Ready to join the team? Please submit your resume and a brief cover letter outlining your relevant experience to [email protected] with the subject line:
"Application: Executive Administrator - [Your Name]"
Canoe Kayak BC is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $25,000.00-$30,000.00 per year
Work Location: Hybrid remote in Burnaby, BC V5H 4M9
