Overview
We are seeking a dynamic and highly organized Secretary/Administrator to join our team and support our daily operations. This role is vital in ensuring the smooth functioning of administrative processes, managing communication channels, and supervising administrative staff. The ideal candidate will bring a proactive attitude, excellent communication skills, and a strong background in office management to foster an efficient and welcoming work environment. This paid position offers an exciting opportunity to develop your skills in a fast-paced setting while contributing to the overall success of our organization.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Oversee clerical tasks such as filing, data entry, and document management to ensure organization and accessibility
- Supervise administrative staff, providing training, guidance, and support to enhance team performance
- Handle vendor management, including coordinating with suppliers and service providers to ensure timely delivery of goods and services
- Maintain accurate bookkeeping records using QuickBooks accounting software for invoicing, expense tracking, and financial reporting
- Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes
- Manage multi-line phone systems efficiently, ensuring clear communication and prompt responses to inquiries
- Support budgeting activities by monitoring expenses and preparing financial reports as needed
Experience
- Proven office experience with strong clerical and administrative skills
- Supervising experience demonstrating team management capabilities
- Proficiency in QuickBooks or similar accounting software for bookkeeping and payroll tasks
- Experience handling front desk responsibilities in a professional environment
- Knowledge of human resources procedures including onboarding, employee records management, and training & development initiatives
- Familiarity with vendor management processes and multi-line phone systems
- Excellent organizational skills with attention to detail and the ability to prioritize tasks effectively
- Strong communication skills—both verbal and written—to facilitate smooth internal and external interactions
Join us as a Secretary/Administrator to be a key player in creating an organized, efficient workplace where your skills can truly shine. We value proactive professionals who thrive on multitasking, supporting teams, and maintaining high standards of professionalism. Your contribution will help drive our organization forward while providing you with valuable experience in office management and leadership.
Pay: $18.83-$30.24 per hour
Work Location: Remote
