Job Summary
Reporting to the Manager of Finance the Accounts Payable Clerk is responsible for processing invoices, preparing payments, maintaining records, reconciling accounts, and assisting with month-end and year-end financial activities. This position plays a key role in ensuring the timely and accurate processing of accounts payable transactions and provides support to Woodlands County financial operations. This position includes the possibility of a hybrid work environment including work from home.
This is a temporary position of up to 1 year with the possibility of extension.
Responsibilities
- Receive, review, code, and process accounts payable invoices.
- Verify approvals and supporting documentation in accordance with County policies and procedures.
- Prepare electronic payments, cheques, and payment batches.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate files and financial records.
- Assist with month-end and year-end accounting processes.
- Provide administrative and financial support to the Corporate Services department as required.
- Working with various departments to ensure all accounts payable activities are accurate.
- Assist in the preparation of audit document requests.
- Perform bank, credit card reconciliations, and investigate discrepancies.
- Provide exceptional customer service to internal and external clients.
- Engage in continuous improvement initiatives to enhance the financial reporting system's effectiveness and efficiency.
- Perform other related duties and special projects as requested by the Manager of Finance, related to job duties.
- Adhere to the County’s confidentiality requirements, including the appropriate use of information and maintaining the security of all acquired information relating to employees, businesses, and/or residents of Woodlands County.
- Maintain knowledge of and comply with relevant legislation, policies, and procedures, while continually seeking learning opportunities to enhance knowledge in relevant fields of work.
Experience
- Strong understanding of accounting principles and accounts payable procedures.
- Ability to work independently and collaboratively in a fast-paced environment with changing priorities.
- Proficiency in Microsoft Office applications, particularly Excel.
- Experience with financial and reporting systems is an asset.
- Ability to quickly learn and adapt to new systems and technologies.
- Strong organizational and time management skills with attention to detail and accuracy.
- Certificate or diploma in accounting, bookkeeping, business administration, or a related field is preferred.
- Equivalent combinations of education, professional development, and relevant experience will be considered.
- Experience in a municipal or public sector environment is considered an asset.
- Must obtain Incident Command System (ICS) 200 certification within two (2) years of hire.
Pay: $57,400.00-$74,893.00 per year
Benefits:
- Company events
- Flexible schedule
- On-site parking
- Work from home
Work Location: In person
