Overview
We are seeking a motivated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will have experience in a busy office setting, possess strong computer skills, and be able to manage multiple tasks efficiently.
Key Responsibilities:
Reception Duties:
- Greet clients and visitors in a professional and courteous manner
- Answer, screen, and direct incoming calls and emails
- Maintain a clean and organized front desk and lobby area
- Schedule appointments and manage the office calendar
- Handle incoming and outgoing mail, packages, and courier deliveries
Administrative Support:
- Prepare and edit documents, reports, and correspondence
- Perform data entry, scanning, filing, and document management
- Maintain client records in physical and digital filing systems
- Assist with time tracking, billing, and invoice preparation
- Order and maintain inventory of office supplies
Accounting Office Assistance:
- Support accountants with administrative tasks related to tax preparation, and bookkeeping
- Assemble and organize tax return packages for client delivery
- Follow up with clients for missing documents or signatures
- Maintain confidentiality of sensitive financial and client information
Technology and Systems:
- Knowledge of Microsoft Office (Word, Excel, Outlook)
- Operate accounting software e.g., QuickBooks under guidance
- Windows 10 or 11
General Office Operations:
- Assist in coordinating staff meetings and events
- Maintain office equipment (printers, scanners, phone systems)
- Ensure compliance with office procedures and privacy regulations
Qualifications:
- High school diploma or equivalent
- 1–3 years of administrative or receptionist experience (accounting/finance environment a plus)
- Proficiency with Microsoft Office Suite and office technology
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Professional appearance and demeanor
- Ability to handle confidential information with discretion
If you are looking for an opportunity to contribute to a dynamic team while providing excellent service, we encourage you to apply for this position.
Job Types: Full-time, Permanent
Pay: $22.00-$30.00 per hour
Benefits:
- Extended health care
- Life insurance
- RRSP match
Work Location: In person
