At Clark Builders, we’re more than a construction company — we’re purpose driven pa rtners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise , and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.
Position Description:
Assist business unit staff with office and facilities related matters and provide support to Administrative Services team.
Reporting to: Senior Manager, Administration
Essential Duties & Key Responsibilities:
- Assist Administrative Services (AS) team and Business Unit (BU) staff with office related matters (e.g., facilities, supplies, safety).
- Serve as point of contact for external office vendors and service technicians; and provide appropriate level of access for vendors and technicians to perform duties while preserving security of office and staff. •
- Responsive to office or facility service requests and support day-to-day facilities management (e.g., repairs, HVAC (Heating Ventilation and Air Conditioning), janitorial and housekeeping services, lighting), liaise with building/facilities manager as directed.
- Maintain office/kitchen supplies and submit supply order for purchase approval to Office Manager.
- Maintain general conference room calendars, prepare meeting rooms, process catering requests, and maintain appearance of conference rooms and reception areas.
- Process day-to-day office/administrative support activities (e.g., mail, overnight mail, packages, photocopying, filing, sending e-faxes, update phone listings, invoice processing).
- Provide team support and relief of AS staff job duties during times of need (e.g., lunch, breaks, illness, vacation).
- Support coordination and execution of local office moves as needed.
- Take notice of basic office related safety-related hazards and take action and/or seek guidance for corrective action.
- Collaborate with functional leads (e.g., Office Manager, Human Resources (HR), Environmental Health & Safety (EH&S)) to display related policy and safety signage.
- Stay up to date with office emergency protocols and resources (e.g., equipment, AED/CPR, and certified staff).
- Recognize office organizational hierarchy and promptly escalate issues to appropriate contact.
- Participate in Standard Operating Procedures (SOP) reviews to identify and suggest opportunities for continuous improvement in areas of responsibility to increase quality of work and productivity.
- Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities. • Other activities, duties, and responsibilities as assigned.
Travel Coordination
- Arrange travel and accommodations for employees and company guests.
- Serve as the primary resource and point of contact for travel-related questions and assist employees with travel issues or concerns.
- Research, negotiate, and secure competitive rates with airlines, car rental companies, and hotels.
- Review travel itineraries, bookings, and vendor agreements to ensure all required details and specifications are accurate.
- Ensure safe and efficient travel operations are conducted in accordance with organizational policies and guidelines.
- Code expenses related to travel bookings and submit them for approval through Concur.
Administrative Support
- Provide general administrative support, including scheduling, supply management, and responding to staff requests.
- Organize and coordinate office events, meetings, and travel logistics.
- Operate office equipment and computer applications to support administrative requests.
- Escalate competing priorities for supervisor input and follow through on commitments, as appropriate.
Team & Culture
- Work closely with team members to ensure smooth office operations and foster a positive, inclusive workplace environment.
- Serve as a key member of the Social Committee.
- Embrace company culture, values, and Diversity, Equity & Inclusion (DE&I) initiatives.
- Assist with other activities, duties, and responsibilities as assigned.
Skills & Knowledge:
- Computer knowledge and demonstrated accuracy with spreadsheets, databases and word processing software as well as the ability to perform basic internet and intranet functions.
- The ability to communicate clearly, both verbally and in written is essential.
- The desire and ability to continually upgrade skills and abilities is required.
- Demonstrated ability with the following competencies:
- Customer Focus: Identifying and responding to current and future customer needs; providing service excellence to internal and external clients. The receptionist must be friendly, personable, and approachable, since much of the work involves close contact and communication with clients, customers and prospective employees.
- Adaptability: Adapting own behaviors to work efficiently and effectively in light of new information, changing situations and/or different environments. Acting as a corporate resource, having the ability to identify and deal with issues proactively and persistently.
- Results Orientation: Focusing personal efforts on achieving results consistent with the organization’s objectives.
- Teamwork: Working collaboratively with others to achieve common goals and positive results.
Qualifications:
- High School diploma or GED and minimum of 2 year of administrative, clerical, or customer service experience or in office setting or service industry or equivalent combination of education and/or experience
- Approachable and customer service-oriented with proactive, positive, and professional attitude
- Professional phone skills with clear verbal and non-verbal communication skills
- Experience answering multi-line phone systems, preferred
- Good judgment and ability to complete requests in time sensitive environment
- Active listening skills and timely follow-up practices
- Attention to detail and organizational skills
- Work with management oversight
- Office administration skills
- Basic computer navigation skills, data entry skills, familiar with Microsoft Office suite of applications, and familiar with general office equipment
Ready to build your career with us? Apply now and join a team that’s making a real impact.
Recruitment Fraud Alert
Clark Builders Group of Companies (CBGOC) is aware of fraudulent job offers and interview requests falsely made in our name, targeting international job seekers. These scams aim to collect money or personal information and are not authorized by CBGOC. We never send unsolicited job offers, request payment at any stage of hiring, or ask for personal information before a formal offer is accepted. We urge all applicants to verify the legitimacy of any recruitment communication and report suspicious activity to the appropriate authorities .
