The Accountant is responsible for supporting the day-to-day financial operations of the organization through accurate record keeping, financial reporting, reconciliations, job costing support, and general accounting functions. This role assists with full-cycle accounting processes, including accounts receivable, accounts payable, payroll support, inventory analysis, month-end activities, and financial analysis.
Full-Cycle Accounting
- Prepare and process journal entries accurately and in a timely manner.
- Maintain general ledger accounts and ensure proper account coding.
- Assist with monthly, quarterly, and annual financial close processes.
- Prepare supporting schedules and working papers for financial reporting.
- Assist with financial statement preparation and variance analysis.
- Ensure adherence to Generally Accepted Accounting Principles (GAAP) and company accounting policies.
- Support external audits and year-end financial review activities.
Job Costing & Manufacturing Accounting
- Support and maintain job costing processes and reporting systems.
- Assist in the implementation, monitoring, and continuous improvement of job costing methodologies.
- Analyze labor, material, subcontractor, and overhead costs associated with manufacturing projects.
- Review production costs and investigate cost variances.
- Collaborate with operations, production, and purchasing departments to ensure cost accuracy.
- Prepare cost analysis reports to support operational decision-making.
- Assist with inventory valuation and inventory-related accounting activities.
Accounts Receivable & Revenue Management
- Manage customer billing processes and ensure accurate and timely invoicing.
- Monitor accounts receivable aging reports and follow up on outstanding balances.
- Assist with collections activities while maintaining positive customer relationships.
- Investigate and resolve billing discrepancies and customer account issues.
- Maintain accrued and deferred revenue schedules.
- Ensure revenue is recognized in the appropriate accounting period.
- Process customer payments and apply receipts accurately within the accounting system.
Accounts Payable Support
- Review, verify, and process vendor invoices.
- Ensure invoices are accurately coded and entered into the accounting system.
- Assist with payment processing and vendor account reconciliation.
- Maintain vendor records and supporting documentation.
- Assist with vendor setup and required tax documentation.
- Investigate and resolve discrepancies related to vendor accounts.
Payroll & Benefits Administration
- Assist with payroll preparation, review, and related accounting entries.
- Support payroll reconciliations and remittances.
- Assist with benefits administration and employee benefit reporting.
- Maintain payroll-related records and ensure confidentiality of employee information.
Reconciliations & Financial Controls
- Perform monthly bank reconciliations and investigate discrepancies.
- Reconcile credit card statements and expense reports.
- Maintain prepaid expense, accrual, and other balance sheet schedules.
- Review transactions to ensure completeness and accuracy.
- Assist in developing and maintaining internal financial controls.
- Support continuous improvement initiatives related to accounting processes and reporting.
Reporting & Analysis
- Prepare regular financial, operational, and ad hoc reports.
- Analyze trends, variances, and financial performance metrics.
- Assist management with budgeting and forecasting activities.
- Prepare inventory analysis and reporting.
- Support KPI development and monitoring activities.
- Provide analytical support to department managers and leadership teams.
Other Duties
- Adhere to all company policies, procedures, and ethical accounting standards.
- Support compliance with payroll legislation and internal policies.
- Maintain confidentiality of financial, employee, and company information.
- Participate in internal and external audits.
- Ensure all financial records are accurate, complete, and properly maintained.
- Support cross-functional departments by providing timely financial information and assistance.
- Identify opportunities for process improvements and increased efficiencies.
- Maintain organized electronic and physical accounting records.
- Participate in training and professional development activities.
- Support a positive team environment and collaborate effectively across departments.
- Maintain punctuality, reliability, and accountability for assigned duties.
- Other duties as required.
Qualifications
- Diploma or Bachelor's Degree in Accounting, Finance, or a related field required.
- CPA designation or enrollment in the CPA program is considered an asset.
- Minimum 2–5 years of accounting or full-cycle bookkeeping experience preferred.
- Manufacturing industry experience considered an asset.
- Experience with job costing systems and inventory accounting preferred.
- Strong knowledge of accounting principles and financial reporting practices.
- Advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis functions.
- Experience with ERP systems required; Infor SyteLine experience is considered an asset.
- Experience with accounts receivable, accounts payable, payroll, and reconciliations.
- Strong verbal and written communication skills.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
Working Conditions:
- Primarily office-based position in a manufacturing environment.
- In-person work at company facilities.
- Frequent computer and screen-based work.
- Occasional interaction with production, warehouse, and operational areas.
- May require additional hours during month-end, year-end, budgeting, audit, or special project periods.
