Project & Warranty Coordinator
About TESA Group
TESA Group is a boutique real estate development and construction company based in Richmond, BC. We specialize in creating thoughtfully designed residential communities, managing projects from land acquisition and development through construction and homeowner delivery. Our focus is on quality, attention to detail, and building homes that stand the test of time.
As we continue to grow, we are seeking a highly organized and proactive Project & Warranty Coordinator to support our development, construction, and homeowner warranty operations.
Position Summary
The Project & Warranty Coordinator plays a key role in supporting active construction projects while ensuring an exceptional homeowner experience following project completion. This position works closely with project managers, consultants, trades, municipalities, and homeowners to keep projects organized, on schedule, and professionally managed.
The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key ResponsibilitiesProject Coordination
- Support Project Managers throughout all phases of development and construction.
- Coordinate consultants, subcontractors, suppliers, and municipal agencies.
- Track project schedules, milestones, and action items.
- Prepare meeting agendas and distribute meeting minutes.
- Maintain project documentation, filing systems, and drawing revisions.
- Track Requests for Information (RFIs), submittals, shop drawings, and change orders.
- Coordinate inspections, testing, occupancy requirements, and permit documentation.
- Monitor outstanding project deficiencies and ensure timely completion.
- Assist with procurement, purchase orders, and material deliveries.
- Track project budgets, invoices, and contract documentation.
- Maintain accurate project reports and status updates.
Development Coordination
- Support rezoning, development permit, and building permit applications.
- Coordinate with architects, engineers, surveyors, and municipal staff.
- Track municipal comments, consultant deliverables, and approval timelines.
- Maintain development application records and submission schedules.
- Assist in preparing development reports and project documentation.
Warranty & Customer Care
- Serve as the primary point of contact for homeowner warranty inquiries.
- Coordinate deficiency repairs with subcontractors and service providers.
- Schedule homeowner walkthroughs and warranty inspections.
- Maintain warranty logs and service records.
- Track outstanding warranty items through to completion.
- Coordinate documentation related to 2-5-10 Home Warranty requirements.
- Ensure homeowners receive timely, professional communication throughout the warranty process.
- Identify recurring warranty issues and communicate trends to the construction team.
Administrative & Operational Support
- Maintain digital and physical project files.
- Assist with consultant and subcontractor agreements.
- Coordinate project meetings and follow-up on action items.
- Prepare correspondence, reports, and presentation materials.
- Support continuous improvement of project management systems and processes.
Qualifications
- 2–5+ years of experience in project coordination, construction administration, development, or warranty coordination.
- Experience with residential construction, multifamily, townhome, or condominium projects is preferred.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to manage multiple projects simultaneously while meeting deadlines.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with project management software such as Procore, Autodesk Construction Cloud, Buildertrend, or similar platforms is considered an asset.
- Familiarity with construction drawings and project documentation is an asset.
- Valid BC Driver's Licence and reliable transportation.
Preferred Attributes
We're looking for someone who is:
- Highly organized and detail-oriented.
- Proactive and solution-focused.
- Professional and confident communicating with homeowners, consultants, and trades.
- Able to work independently while collaborating with the broader team.
- Comfortable managing changing priorities in a fast-paced environment.
- Committed to delivering exceptional customer service and maintaining high-quality standards.
Why Join TESA Group?
At TESA Group, you'll have the opportunity to work across the full lifecycle of residential development—from planning and approvals to construction and homeowner care. As a growing boutique developer, every team member plays an important role, with opportunities to expand responsibilities and grow professionally as the company continues to evolve.
If you're passionate about residential construction, enjoy solving problems, and thrive in an organized, collaborative environment, we'd love to hear from you.
Pay: From $20.00 per hour
Application question(s):
- How many years of experience do you have in project coordination, construction administration, or warranty coordination?
- Have you worked for a residential developer, general contractor, or homebuilder? If yes, please list the company(ies).
- Which project types have you worked on? (Select all that apply.)
Single-family homes
Townhomes
Low-rise condominiums
Mid/high-rise condominiums
Commercial
Other
- Do you have experience coordinating homeowner warranty requests or deficiencies?
- Are you comfortable visiting construction sites and interacting with trades?
- Do you hold a valid BC Driver's Licence and have reliable transportation?
Experience:
- Project coordination: 1 year (required)
Location:
Work Location: In person
