Victoria, Bc Billing manager Jobs – 36 Openings This Week

Administration/Scheduling Manager
Success Solutions Home Care Agency Ltd. —Sidney, BC
- $25–$35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Work from home
Quick apply
6h
Senior Financial Analyst
AME Consulting Group Ltd —Victoria, BC
- $90,000–$110,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Dental care
Quick apply
6d
Registered Dental Hygienist - Cool Aid Dental Clinic
Victoria Cool Aid Society —Victoria, BC
- $37.89–$47.31 an hour
- Part-time
- Analysis skills
- Dental care
Family Physician
Island Health —Sidney, BC
- Full-time
- In-person
Insurance Advisor - Sales - base salary + commission role
Cheep Insurance —Canada
- $31,500–$41,500 a year
- Full-time
- Remote
- Sales
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Finance Manager / Controller
Confidential —Victoria, BC
- $110,000–$140,000 a year
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
- Wellness program
- Dental care
Quick apply
5d
Accounts Receivable Administrator
Greater Victoria Harbour Authority —Victoria, BC
- $60,000–$65,000 a year
- Weekends as needed
- Hybrid work
- Customer service
- Microsoft Office
- Finance
Quick apply
3d
Project Administrator
RJC Engineers —Victoria, BC
- $54,000–$65,000 a year
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
5d
Medical Office Assistant/ Clerk
Island Health —Victoria, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
4d

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Administration/Scheduling Manager

Success Solutions Home Care Agency Ltd.
Sidney, BC

Quick apply

Job details

Full-time | Fixed term contract
$25–$35 an hour
6 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Supervising experience
First Aid Certification
Human resources
QuickBooks
Organizational skills
Payroll
Office management
Phone etiquette
Leadership
Communication skills
Time management

Full job description

Administrative & Scheduling Manager

Success Solutions Home Care
Victoria / Esquimalt, BC
Full-Time | Fixed-Term Contract (Potential opportunity for permanent employment based on operational needs.)

Join a Growing Healthcare Team Making a Difference

Success Solutions Home Care is an established and growing home care agency committed to providing exceptional, compassionate care to seniors and individuals living independently in the Greater Victoria area.

We are seeking an experienced, organized, and proactive Administrative & Scheduling Manager who thrives in a fast-paced environment and enjoys taking ownership of daily operations. This is a leadership role requiring excellent communication, sound judgment, strong organizational skills, and the ability to independently manage multiple priorities while providing outstanding customer service.

If you enjoy problem solving, building efficient systems, supporting both clients and employees, and being an integral part of a collaborative management team, we would love to hear from you.

Position Summary

The Administrative & Scheduling Manager is responsible for the day-to-day coordination of office operations, caregiver scheduling, client communication, employee onboarding, payroll administration, and administrative support.

This position requires someone who can work independently, make informed operational decisions, prioritize competing demands, and ensure continuity of service while maintaining professionalism and confidentiality.

Key ResponsibilitiesOffice & Operations

Oversee the daily administrative operations of the office.
Maintain organized office systems, records, and documentation.
Ensure administrative processes are completed accurately and on time.
Assist with continuous improvement of office procedures and workflows.

Scheduling & Client Services

Coordinate caregiver schedules using ShiftCare.
Respond promptly to client scheduling requests and service changes.
Resolve scheduling conflicts while maintaining continuity of client care.
Communicate professionally with clients, caregivers, healthcare professionals, and community partners.
Manage after-hours scheduling responsibilities according to the on-call rotation.
Escalate operational concerns appropriately.

Human Resources

Coordinate employee onboarding and orientation.
Maintain employee personnel files and compliance documentation.
Track police checks, First Aid certifications, TB testing, driver's licences, and required employment documentation.
Coordinate recruitment activities and interview scheduling.
Assist with employee communication and HR administration.

Payroll & Financial Administration

Prepare payroll documentation accurately and within established deadlines.
Process invoicing and billing using QuickBooks.
Coordinate with the company bookkeeper to ensure payroll information is complete and accurate.
Track staff reimbursements and administrative records.

Client Relations

Answer incoming telephone calls and emails professionally.
Respond to client inquiries promptly.
Coordinate new client intakes.
Follow up with prospective clients.
Assist with client retention initiatives.
Ensure client concerns are addressed promptly and escalated when appropriate.

Administrative Leadership

Coordinate staff meetings and training sessions.
Maintain confidentiality of employee and client information.
Monitor office supplies and vendor relationships.
Assist management with special projects and operational initiatives.
Support a positive, respectful, and collaborative workplace culture.

QualificationsRequired

Minimum three years of administrative, scheduling, or office management experience.
Previous supervisory or leadership experience.
Strong knowledge of Microsoft Office (Word, Excel, Outlook).
Experience using QuickBooks.
Excellent written and verbal communication skills.
Exceptional organizational and time-management skills.
Ability to prioritize multiple competing tasks.
Ability to work independently with minimal supervision.
Strong customer service and conflict-resolution skills.
Professional telephone etiquette.
High attention to detail.
Ability to maintain confidentiality.

Preferred

Experience working in healthcare, home care, community care, or medical administration.
Experience using ShiftCare or similar scheduling software.
Human Resources experience.
Payroll administration experience.

We're Looking For Someone Who

✔ Takes initiative without being asked

✔ Enjoys solving problems independently

✔ Communicates proactively

✔ Can prioritize in a fast-paced environment

✔ Is highly organized and detail oriented

✔ Demonstrates professionalism and accountability

✔ Builds positive relationships with clients and staff

✔ Is calm under pressure

✔ Takes pride in providing exceptional customer service

✔ Enjoys creating efficient systems and processes

Why Join Success Solutions Home Care?

Supportive management team
Meaningful work serving seniors and families in our community
Opportunity to make a real impact in a growing organization
Collaborative and respectful workplace
Professional development opportunities
Competitive compensation based on experience

How to Apply

Please submit:

Cover Letter
Resume
Three Professional References

Only those selected for an interview will be contacted.

Pay: $25.00-$35.00 per hour

Benefits:

Casual dress
Mileage reimbursement
On-site parking
Work from home

Application question(s):

Describe a situation where several unexpected issues occurred at the same time. How did you prioritize them, what decisions did you make independently, and when did you decide to involve your manager?

Work Location: In person

Quick apply

Refine Your Search

billing manager jobs in victoria, bc

Administration/Scheduling Manager

Senior Financial Analyst

Registered Dental Hygienist - Cool Aid Dental Clinic

Family Physician

Insurance Advisor - Sales - base salary + commission role

Finance Manager / Controller

Accounts Receivable Administrator

Project Administrator

Medical Office Assistant/ Clerk

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