Reception (montreal) Jobs

Administrative Officer
VINCI Construction —Toronto, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Receptionist / Administrative Assistant
AXXESS INTERNATIONAL INC —Montréal, QC
- Full-time
- Bilingual
- English
- Employee assistance program
Conferences & Special Events Coordinator
McGill University —Montréal, QC
- $29.42–$36.46 an hour
- Full-time
- Hybrid work
- Bilingual
- English
- Organizational skills
- Dental care
- Paid time off
4d
Administrative Assistant
BNP Paribas —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- Paid time off
- Employee assistance program
Operations Specialist
Adecco Group —Ottawa, ON
- $50,000–$55,000 a year
- CPR Certification
- Customer service
- Writing skills
Warehouse reception, shipping and yard clerk at ELEM (Quebec)
ELEM —Quebec City, QC
- Overtime
- High school diploma or GED
- Driving
- Construction experience
Receptionist & Office Clerk
Stella-Jones Inc. —Candiac, QC
- Full-time
- Bilingual
- Customer service
- English
- Disability insurance
- Dental care
Quick apply
10d
OFFICE COORDINATOR
EVOQ Architecture —Montréal, QC
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Flexible schedule
13d
Executive Assistant, Advisory (12-Months Contract)
BDO —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
9d
Concierge
InterRent REIT —Ottawa, ON
- Full-time
- Hospitality
- English
- Phone etiquette
Quick apply
Senior Clerk
National Bank of Canada —Montréal, QC
- Full-time
- Bilingual
- English
- High school diploma or GED
- Wellness program
- Employee assistance program
Workspace & Employee Experience Coordinator
LGI Healthcare Solutions Santé Inc. —Montréal, QC
- Full-time
- English
- Administrative experience
- Travel
- Employee assistance program
Quick apply
Booking Retention Specialist
Nuovo Photography —Montréal, QC
- Full-time
- Spanish
- English
Quick apply
9d
Coordonnateur, Réception et inventaires/Receiving and inventory coordinator
Stanpro —Port Coquitlam, BC
- Inventory management
- Forklift
- High school diploma or GED
Quick apply
Operations Administrator
Amrize —Montréal, QC
- Full-time
- Bilingual
- Google Suite
- ERP systems
- Dental care
- Tuition reimbursement
9d

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Administrative Officer

VINCI Construction -
Toronto, ON

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Job details

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Procurement
Microsoft Office
Administrative experience
Accounting
Human resources
Human Resources
Accounting
Communication skills

Full job description

VINCI Construction Grands Projets Canada, a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Administrative Officer

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

A5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);
Two vertical shafts (onshore and offshore);
An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

The role is key to ensuring smooth administrative processes and supporting project teams efficiently. We are looking for a proactive and organized Administrative Officer to support daily operations across administrative and finance department (HR, invoicing, office management, procurement, and basic accounting activities).

Concretely, your tasks will be:

HR & Administrative Support

Timesheet - Ensure proper management and follow-up of employees’ timesheets (accuracy, completeness, deadlines, good cost allocation)
Monitor compliance with timesheet submission requirements and follow up with teams when needed
Organize onboarding activities for new employees:
Liaise with HSE / Doc control to organise orientation sessions
Manage background checks and OPG requests (or equivalent compliance documents)
Coordination of company cars (if applicable)
Organize travel arrangements:
Flights, hotels, transportation
Mission logistics and planning
Setup of IT equipment (laptops, phones, access)

Invoicing & Procurement Support

Prepare and compile supporting documentation required for client invoicing (invoicing details prepared by cost control manager)
Ensure all billing documents are complete, accurate, and aligned with contractual requirements
Coordinate with team members to collect necessary backup (timesheets, approvals, expenses)
Supervise and perform goods/services receipt in the procurement system to confirm delivery
Collect delivery notes or services completion form to support the reception in the system
Support invoice reconciliation process - Match supplier invoices with purchase orders and receipts (3-way matching)
Identify and follow up on discrepancies with vendors and internal stakeholders

Office Management

Manage office supplies (stationery, consumables, etc.)
Organize recurring orders (coffee, kitchen supplies, etc.)
Ensure smooth day-to-day office operations and maintain a well-organized work environment

Your skills:

Diploma in Accounting, Office Administration, Human resources or a related field.
Minimum 3 years of experience, preferably in a construction project environment.
Strong organizational and multitasking skills
Attention to detail and ability to follow processes
Good communication skills and team-oriented mindset
Proactivity, ability to work autonomously and prioritize tasks
Basic knowledge of administrative, HR, procurement, or accounting processes is an asset
Proficiency in Microsoft Office (Excel, Word, Outlook)

What do we have to provide:

Annual gross compensation ranging from CAD 60,000 to CAD 70,000 depending on experience and profile;
4 vacation weeks & 3 emergency/sickness days paid;
Annual bonus;
Group Health Insurance (premium participation including virtual health care system);
Career development opportunities;
A cosmopolite and inclusive work environment;
Attractive and challenging project.

About VINCI Construction Grands Projets Canada:

Subsidiary of the VINCI Group, VINCI Construction Grands Projets Canada is involved in large-scale construction and civil engineering projects in Canada. The headquarter of VINCI Construction Grands Projets Canada is based in Montréal, Québec. We are currently involved in three major construction projects in Ontario valued at several billion Canadian dollars.

The construction of the subway line south in Toronto, involving a six-kilometer tunnel and associated excavation work. The project includes the design, construction, and handover of all tunnels (twin tubes of 6 km each), 7 stations (turnkey for: 1 at-grade station and 6 underground stations) and civil engineering works.

Extension of the Confederation Line in Ottawa, one of the components of Phase 2 of the city's O-Train system, which includes the design, construction, and financing of 27.5 km of light rail infrastructure. The work also includes 4 kilometers of cut-and-cover tunnels, 20 engineering structures, 16 stations and a light maintenance facility.

Apply Now

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