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Production Coordinator, Performing Arts

Banff Centre for Arts and Creativity -
Banff, AB

Apply Now

Job details

Full-time
$48,443.20–$59,675.00 a year
1 day ago

Qualifications

Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Arts
Communication skills

Full job description

Production Coordinator, Performing Arts

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

The Production Coordinator, Performing Arts at Banff Centre provides essential production support for various programs, projects, and events. This role involves organizing and coordinating production elements for multiple productions on an annual and customized basis. Responsibilities include ensuring timely organization of production requirements and meeting operational and logistical expectations of faculty, participants, and production leads. The Production Coordinator supports performing arts events, concerts, theatre presentations, conferences, festivals, and more across Banff Centre and external clients. Reporting to the Production Manager, they are responsible for executing assigned projects and initiatives, contributing to Banff Centre's overall vision and success while upholding its values and strategies.

Roles and Responsibilities

With direction from the Production Manager, Performing Arts, some key responsibilities include:

Identify, organize and implement logistical requirements related to production needs, including resource requests, technical assessments, studio assignments, production spaces, technical equipment.
Review projects in Farmerswife to assist with booking equipment, spaces, and producing reports.
Assist in creating, updating and distributing crew and rehearsal schedules, post-mortems, mainstage activities, production rentals, and other events.
Schedule and coordinate planning meetings for Production teams with internal departments and external partners, arranging and distributing documents in advance of meetings and programs, take and distribute meeting minutes.
Negotiate and schedule resource support (equipment, facilities, personnel) for all projects with participants and with other Banff Centre departments.
Reviews resource requests, organises technical assessments for all programs and events.
Identifies production needs, studio assignments, ordering scripts, scores and general supplies required for productions and production spaces.
Liaise with clients, participants and production/technical crew during programs as well as during load ins, tech rehearsals, performances and load outs.
Assist in all areas of Banff Centre Performing Arts administration and coordination which includes maintenance of accurate filing, records management systems, post evaluation processes, tracking expenditures and other various office administration.
Researches and develops information for production budgets, tracks expenditures, and ensures timely payments of invoices.
Act as liaison with all participants and faculty.
Stage manages program events on Banff Centre stages.
Facilitate communication with other Banff Centre departments to ensure smooth delivery of programs and performances.

Qualification and Educational Requirements

Diploma/Degree in Performing Arts/Arts Production or a related field, or equivalent professional experience.
5+ years' experience of production knowledge of music and theatre event activities.
5+ years' experience working in a performing arts venue.
Proficient with Microsoft Office suite of products with advanced Excel and Outlook skills.
Experience in scheduling arts technical/production-based or similar projects.
Production coordination, arts administration or stage management experience within a professional performing arts or entertainment venue.
Reliable and self-motivated with the ability to work under broad direction without close supervision.
Strong attention to detail with strong administrative and effective communication skills.
Proven organizational expertise and ability to successfully manage multiple tasks and projects simultaneously.
Customer-centric approach, which results in exceptional customer service delivery.
Adept at new technologies, and familiar with scheduling software programs. Farmerswife experience is an asset.

Special Requirements

Due to the nature of the work, the Production Coordinator will be expected to be available to work occasional evenings and weekends.

Employment Terms & Benefits

In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6 month probation period.
The annual salary for this position is between $48,443.20 - $59,675, depending on experience, based on working 40 hours per week.
The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.
Benefits of working at Banff Centre are:
- Transitional staff housing options (based on availability)
- Professional development
- Employee Assistance Program
- Health care spending account
- Staff cafeteria and restaurant discounts
- Onsite fitness facility at a discounted rate – first month free for new staff!

Application Process

We are accepting applications for the Production Coordinator, Performing Arts position until a suitable candidate is found
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Candidates must be legally eligible to work in Canada.

Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

Privacy Statement

Banff Centre is a public body pursuant to the Protection of Privacy Act (Alberta) (“POPA”) and the Access to Information Act (“ATIA”). All of your personal information collected by Banff Centre, including personal information collected through third-party contractors or platforms, in relation to the creation of your candidate profile and submission of a job application, is collected pursuant to section 4(c) of POPA for the purpose of administering your candidate profile, evaluating your eligibility for a position(s) at Banff Centre, and communicating with you about your application. Your personal information may be disclosed, as required, pursuant to ATIA or other applicable law, to satisfy reporting requirements, or for statistical, funding, planning or research purposes.

If you have any questions about the collection, use or protection of this information, please contact the Privacy Coordinator at [email protected], 107 Tunnel Mountain Drive, Box 1200, Banff Alberta, T1L 1H5, 403.762.6100.

Apply Now

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