Subcontracts administrator Jobs

Accounts Payable / Accounts Receivable & Office Administrator
First and First Consulting —Calgary, AB
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Accounting
- Paid time off
- Flexible schedule
Quick apply
4h
Subcontractor Coordinator
Aecon Group —Scarborough, ON
- $70,000–$100,000 a year
- Civil engineering
- Microsoft Office
- Construction experience
- Dental care
E&I Construction Coordinator (Electrical & Instrumentation)
Fluor Corporation —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
6d
Project Accountant
Bird Construction —Edmonton, AB
- Full-time
- Microsoft Excel
- Analysis skills
- Bachelor's
Combat System Ship Integration Technical Data Package Coordinator
Lockheed Martin Corporation —Halifax, NS
- $62,000–$81,500 a year
- Overtime
- Engineering
- English
- Microsoft Office
- Dental care
- Vision care
Project Manager
Kenaidan Contracting Ltd —Greater Toronto Area, ON
- $119,000–$169,000 a year
- Full-time
- Microsoft Office
- Organizational skills
- Computer skills
Quick apply
Snr. Project Manager
Vancouver Pile Driving —North Vancouver, BC
- $160,000–$180,000 a year
- Full-time
- Engineering
- Microsoft Office
- Project management
Snr. Project Manager
Carlson Construction Group —North Vancouver, BC
- $160,000–$180,000 a year
- Full-time
- Engineering
- Microsoft Office
- Project management
Quick apply
Combat Systems Ship Integration Cable Design Analyst
Lockheed Martin Corporation —Halifax, NS
- $95,000–$124,500 a year
- Overtime
- Engineering
- English
- Microsoft Office
- Dental care
- Vision care
Snr. Project Manager
Vancouver Pile Driving Ltd. —North Vancouver, BC
- $160,000–$180,000 a year
- Full-time
- Engineering
- Microsoft Office
- Project management
Quick apply
Director, Commercial Management
Turner & Townsend —Calgary, AB
- Full-time
- Hybrid work
- Engineering
- Master's degree
- Bachelor's
- Dental care
Quick apply
Civil Construction Coordinator
Fluor Corporation —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
6d
Commercial Manager
Turner & Townsend —Calgary, AB
- Full-time
- Hybrid work
- Engineering
- Master's degree
- Bachelor's
- Dental care
Quick apply
Piping Construction Coordinator
Fluor Corporation —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
6d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Subcontractor Coordinator
Aecon Group —Scarborough, ON
Identification and implementation of record keeping validating potential change orders. Review and validate commercially subcontract invoices and progress bills…
$70,000–$100,000 a year

I want to receive the latest job alerts for subcontracts administrator

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

subcontracts administrator jobs near

Accounts Payable / Accounts Receivable & Office Administrator

First and First Consulting
Calgary, AB

Quick apply

Job details

Part-time
$25–$30 an hour
4 hours ago

Qualifications

Microsoft Excel
Filing
Administrative experience
Accounting
QuickBooks
Organizational skills
Construction experience
Bookkeeping
Communication skills

Full job description

New-Day Construction was founded in 2019 based on a common belief to provide great customer service. After the pandemic, New-Day saw a need for a quality finished product for home owners and general contractors at a reasonable price.

With a combined 30+ years' experience in the industry, New-Day is a family orientated business focused on customer support and quality work. Experienced in commercial high rise, commercial servicing, residential, and new construction.

We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable & Office Administrator with construction industry experience to manage day-to-day accounting transactions while providing front office administrative support. This role is ideal for someone who enjoys balancing accounting responsibilities with customer service and office administration.

The successful candidate will have strong bookkeeping skills, experience with job costing, and hands-on knowledge of QuickBooks Online (QBO). In addition to managing accounts payable and receivable, this position will serve as the first point of contact for customers and vendors by answering phones, greeting visitors, and supporting the daily operations of the office.

This is a part-time hybrid position. The successful candidate is required to work in the office on Tuesdays and Thursdays, with remote work as required during the remainder of the week based on workload and business needs.

Compensation: $25.00–$35.00 per hour, depending on experience and qualifications.

Key Responsibilities

Accounts Payable (AP)

Process vendor invoices accurately and in a timely manner, ensuring proper coding to jobs, cost codes, and general ledger accounts.
Match invoices with purchase orders, subcontracts, and receiving documents.
Manage vendor statements and resolve invoice discrepancies.
Maintain vendor records and respond to supplier inquiries professionally.
Maintain accounting email inbox & proper electronic filing

Accounts Receivable (AR)

Support preparation of customer invoices.
Track accounts receivable aging.
Apply customer payments accurately to jobs and invoices.
Coordinate with project managers regarding billing status, change orders, progress billing, and retainage.
Assist in maintaining positive customer relationships through timely and professional communication.

Bookkeeping & Job Costing

Maintain accurate financial records in QuickBooks Online (QBO).
Ensure expenses and revenues are allocated to the correct projects.
Assist with month-end close.
Generate job cost reports and provide support for management's financial analysis.
Maintain organized electronic and physical accounting records.

Reception & Office Administration

Answer and direct incoming telephone calls in a professional and courteous manner.
Welcome clients, vendors, and visitors and provide excellent customer service.
Monitor and respond to general email inquiries.
Assist with filing, document management, and general administrative tasks.
Support the day-to-day operation of the office.
Provide administrative support to management and project staff as needed.

Qualifications & Experience

Minimum of 2 years of administrative and bookkeeping experience, preferably within the construction industry.
Solid understanding of bookkeeping and general accounting principles.
Experience with job costing and project-based accounting.
Proficiency in QuickBooks Online (QBO).
Experience with progress billing, retainage, and change orders is considered an asset.
Strong organizational skills and exceptional attention to detail.
Ability to prioritize multiple tasks and meet deadlines.
Excellent verbal and written communication skills.

Preferred Skills

Familiarity with construction accounting processes and terminology.
Experience working with subcontractors, suppliers, and vendors.
Intermediate Microsoft Excel skills.
Ability to work independently while also collaborating effectively with a team.

Schedule

Part-time position.
Required in-office: Tuesdays and Thursdays.
Remote work: Hours as required during the remainder of the week based on workload and business requirements.

Benefits

Health Benefits
Paid vacation
Competitive compensation based on experience
Collaborative work environment

Pay: $25.00-$30.00 per hour

Benefits:

Extended health care
Flexible schedule
Paid time off

Ability to commute/relocate:

Calgary, AB T2R 0E4: reliably commute or plan to relocate before starting work (preferred)

Experience:

Administrative: 2 years (required)

Location:

Calgary, AB T2R 0E4 (required)

Work Location: In person

Quick apply

Refine Your Search

Accounts Payable / Accounts Receivable & Office Administrator

Subcontractor Coordinator

E&I Construction Coordinator (Electrical & Instrumentation)

Project Accountant

Combat System Ship Integration Technical Data Package Coordinator

Project Manager

Snr. Project Manager

Snr. Project Manager

Combat Systems Ship Integration Cable Design Analyst

Snr. Project Manager

Director, Commercial Management

Civil Construction Coordinator

Commercial Manager

Piping Construction Coordinator

Explore jobs in cities nearby

I want to receive the latest job alerts for subcontracts administrator

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected