Reception/admin assistant Jobs

Property & Administration Supervisor
Payukotayno James & Hudson Bay Family Services —Moosonee, ON
- $91,137.50–$106,648.70 a year
- Full-time
- Administrative experience
- Supervising experience
- Travel
Quick apply
CDA II - Dental Assistant - Dental Receptionist - NDAEB certificate
Paris Dental Centre —Paris, ON
- From $25 an hour
- Full-time
- Dental care
- Flexible schedule
Quick apply
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LEAD Full time Dental Assistant
TRINITY DENTAL —Brampton, ON
- $20–$24 an hour
- Full-time
- Microsoft Word
- In-person
- Communication skills
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REGISTERED MASSAGE THERAPIST- Full Time
Kenaston Common Physiotherapy —Winnipeg, MB
- Full-time
- CPR Certification
- Communication skills
PHYSIOTHERAPIST
Kenaston Common Physiotherapy —Winnipeg, MB
- CPR Certification
- Communication skills
Physical Therapist / Physiotherapist
River East Physiotherapy and Sports Fitness Clinic —Winnipeg, MB
- $72,000–$150,000 a year
- Full-time
- English
- Bachelor's
- Patient care
- Disability insurance
- Vision care
Quick apply

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Property & Administration Supervisor

Payukotayno James & Hudson Bay Family Services -
Moosonee, ON

Quick apply

Job details

Full-time
$91,137.50–$106,648.70 a year

Qualifications

Operations management
Procurement
Administrative experience
Supervising experience
Organizational skills
Business
Class G Licence

Full job description

Property & Administration Supervisor

Department: Administration
Location(s): Moosonee, Moose Factory, Cochrane, Kapuskasing, Timmins, or other designated service sites
Reports To: Director of Finance and Administration
Job Class: Team Leader
Salary Structure: TLG06 – Team Leader Grid 06

Salary: $91137.5 - $106648.7
TEER Level: 1
NOC Code: 13101
Unionized: No

Purpose of the Role
The Property & Administration Supervisor is responsible for the oversight of facilities management, administrative operations, and asset coordination across Payukotayno’s multiple office locations. This role supervises staff in maintenance, reception, records, procurement, and general administration, ensuring safe, accessible, and culturally responsive workspaces that support frontline service delivery.

The Supervisor plays a key role in aligning day-to-day operations with health and safety standards, capital management requirements, and community-based service expectations across Treaty 9 territory.

Core Responsibilities

1. Facilities and Property Oversight

Supervise maintenance, custodial, and grounds staff at all agency sites
Oversee building upkeep, repairs, health and safety protocols, and contractor coordination
Track lease agreements, building inspections, and asset inventories

2. Administrative Services Leadership

Manage reception, courier, supplies, room bookings, and administrative processes
Supervise Imaging & Records Clerks and Administrative Assistants
Ensure consistency in forms, records, signage, and front-line support across offices

3. Procurement and Inventory Management

Oversee purchasing of office supplies, furnishings, equipment, and maintenance materials
Ensure procurement complies with agency policy, funder rules, and value-for-money principles
Maintain inventory systems and support lifecycle planning for major assets

4. Safety, Accessibility, and Compliance

Coordinate routine and emergency building safety checks, fire inspections, and accessibility audits
Ensure compliance with occupational health and safety standards and AODA requirements
Support staff in creating safe, welcoming, and culturally relevant office environments

5. Team Supervision and Staff Development

Provide daily supervision, coaching, and performance feedback to administrative and facilities staff
Develop schedules, assign tasks, and monitor workload and service quality
Support onboarding, training, and development in facilities, records, and admin functions

6. Planning, Budgeting, and Operational Support

Assist the Director of Finance and Administration with budgeting, project planning, and contract monitoring
Participate in space planning, office relocations, and emergency response coordination
Prepare internal reports on facility status, project updates, and admin service metrics

Required Qualifications and Experience

Diploma or degree in Business Administration, Facilities Management, or a related field (or equivalent lived/professional experience)
Minimum 4 years of relevant experience in facilities, administration, or operations management
Supervisory experience in a multi-site organization considered a strong asset
Knowledge of safety regulations, procurement practices, and building service systems
Strong interpersonal, problem-solving, and organizational skills

Conditions of Employment

Satisfactory Criminal Record Check including Vulnerable Sector Screening
Valid Ontario Class G Driver’s License and access to a reliable vehicle
Ability to travel between sites and manage occasional after-hours facility issues
Physical ability to navigate buildings, perform inspections, and oversee site setup

Our Hiring Commitments
Payukotayno is committed to Indigenous-led services, Nation-based healing, and culturally safe workplaces. We encourage applications from First Nations individuals, especially those from Treaty 9 communities and affiliated Nations. We honour both formal qualifications and cultural/lived knowledge as valid experience.

We are committed to employment equity and welcome applications from all qualified persons, including those identifying as Two-Spirit, non-binary, LGBTQ+, francophone, persons with disabilities, and other equity-seeking groups.

Accommodations are available throughout the application process.

AODA Statement (for postings only)
In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Payukotayno will provide accommodations throughout the recruitment process upon request.

Quick apply

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