Vancouver, Bc Level executive assistant / Jobs – 95 Openings This Week

Executive Assistant
Career Contacts —Burnaby, BC
- $80,000–$90,000 a year
- Immediate opening
- Hybrid work
- CRM software
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply
Advancement Officer, Regional & Global Development
University of British Columbia —Vancouver, BC
- $6,949.92–$9,992.50 a month
- Full-time
- Word processing
- Windows
- Microsoft Office
1h
Pediatric Gynecologist and General Obstetrician and Gynecologist
BC Women's Hospital & Health Centre —Vancouver, BC
- Full-time
- Bachelor's
- Recruiting
Clinical Academic Women’s Heart Health Cardiologist
Vancouver Coastal Health —Vancouver, BC
- Full-time
- Bachelor's
- Communication skills
- Wellness program
- Dental care
Clinical Academic Heart Failure/Echocardiography Cardiologist
Vancouver Coastal Health —Vancouver, BC
- Full-time
- Communication skills
- Wellness program
- Dental care
Clinical Cardiologist, Women’s Heart Health
Vancouver Coastal Health —Vancouver, BC
- Full-time
- Bachelor's
- Communication skills
- Wellness program
- Dental care
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
7d

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level executive assistant / jobs near vancouver, bc

Executive Assistant

Career Contacts -
Burnaby, BC

Quick apply

Job details

Permanent | Full-time
$80,000–$90,000 a year

Qualifications

CRM software
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Organizational skills
SharePoint
Business
Communication skills
Time management

Full job description

Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.

We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.

Career Contacts is supporting our client in the search for an Executive Assistant to join their team. This temporary opportunity is ideal for an experienced executive assistant who thrives in a fast-paced environment, enjoys supporting senior leadership, and has experience coordinating board and governance activities.

Reporting to the CEO, the successful candidate will play a key role in supporting executive operations, coordinating governance processes, and ensuring the efficient flow of information across the organization. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities.

Start Date: Immediately
Hours: Monday - Friday, 9 am to 5 pm
Job Type: Full-Time, Permanent
Compensation: $80,000 - $90,000 per year
Location: Burnaby, BC (hybrid)

They Offer:

Collaborative and supportive team environment
Opportunity to work closely with executive leadership
Hybrid work environment
RRSP matching
Paid vacation
Incentivized bonuses
Full health and dental benefits
Health spending account

Responsibilities:

Provide comprehensive administrative support to the CEO
Manage calendars, schedule meetings, coordinate travel, and oversee changing priorities
Prepare meeting agendas, presentations, reports, correspondence, and briefing materials
Coordinate meetings for the Board of Directors and leadership committees, including scheduling, logistics, meeting materials, and minute-taking
Maintain confidential corporate records and ensure governance documentation is organized and up to date
Monitor action items, deadlines, and follow-up activities arising from executive and board meetings
Assist with special projects, research, reporting, and organizational initiatives.
Coordinate office administrative functions and support cross-departmental activities
Maintain electronic filing systems and support document management processes
Identify opportunities to improve administrative workflows, implement efficiencies, and support process improvements
Provide administrative support for Microsoft 365 and other business systems as required
Perform other related duties as assigned

Requirements:

Diploma or degree in Business Administration, Office Administration, Public Administration, or a related field, or an equivalent combination of education and experience
5+ years of experience providing executive-level administrative support
Experience supporting a Board of Directors or senior leadership team is considered a strong asset
Excellent organizational, planning, and time management skills
Strong written and verbal communication skills
Proven ability to manage multiple priorities while maintaining accuracy and attention to detail
High level of professionalism, discretion, and confidentiality
Strong interpersonal skills with the ability to build effective working relationships
Proficiency with Microsoft Office 365, Outlook, Teams, SharePoint, and virtual meeting platforms
Experience with board portals, CRM systems, or other business applications is considered an asset
Self-motivated, adaptable, and committed to continuous improvement

Application Process:

Please submit your resume in Word format and include a brief overview of why you feel you would be a strong fit for this opportunity.

Career Contacts is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.

We look forward to hearing from you!

Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.

#CC1

Pay: $80,000.00-$90,000.00 per year

Experience:

executive-level administrative support: 4 years (required)

Work Location: Hybrid remote in Burnaby, BC

Quick apply

Refine Your Search

level executive assistant / jobs in vancouver, bc

Executive Assistant

Advancement Officer, Regional & Global Development

Pediatric Gynecologist and General Obstetrician and Gynecologist

Clinical Academic Women’s Heart Health Cardiologist

Clinical Academic Heart Failure/Echocardiography Cardiologist

Clinical Cardiologist, Women’s Heart Health

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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