Executive & administrative Jobs

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- Microsoft Office
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Executive Coordinator ( Contract to permanent opportunity)

Elby Professional Recruitment Inc
Hamilton, ON

Quick apply

Job details

Contract
$65,000–$75,000 a year
7 days ago

Qualifications

Microsoft Office
SharePoint

Full job description

An established non-profit organization in Hamilton is seeking an Executive Coordinator to support the Chief Executive Officer and Board of Directors on a contract-to-permanent basis. This newly created role is ideal for an experienced executive support professional looking to become a trusted partner to senior leadership during an exciting period of organizational growth and transformation.
What the organization has to offer:

Competitive salary
Comprehensive employer-paid benefits
RRSP matching program for eligible full-time employees
Opportunity to support a purpose-driven organization making a meaningful impact in the lives of seniors
Strong potential for the position to become permanent

Responsibilities:

Provide confidential executive support to the CEO, including complex calendar management, scheduling, and coordinating meetings
Prepare Board and committee agendas, meeting packages, presentations, and governance documentation
Attend Board and committee meetings, record accurate minutes, and track action items
Draft executive correspondence, reports, presentations, and other confidential documents
Coordinate executive projects and assist with strategic initiatives
Manage confidential information with professionalism, discretion, and sound judgment
Liaise with Board members, senior leaders, external stakeholders, and partners
Support policy and procedure administration and maintain organized electronic and physical records
Assist with meeting planning, special events, and basic social media coordination as required

Qualifications:

Ideally 8+ years of experience supporting C-suite executives, executive leadership teams, and/or Boards of Directors
Experience preparing Board packages, governance documents, resolutions, and meeting minutes
Advanced proficiency in Microsoft Office Suite, Microsoft Teams, and SharePoint
Proven ability to manage multiple priorities while maintaining accuracy and confidentiality
Experience in healthcare, seniors' services, or the not-for-profit sector is considered an asset but is not required

If you are a proactive executive support professional who thrives in a fast-paced environment and is looking for an opportunity to make a meaningful impact while partnering closely with senior leadership, we encourage you to apply today!
We would like to thank all applicants; however, only those selected for an interview will be contacted.
#ACC1

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Executive Coordinator ( Contract to permanent opportunity)

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