This is a FT Contract position with the option to re-new (and potentially turn into perm)
**The MSU offers their full time employees a range of benefits, including company paid benefits, 2 weeks of paid vacation, 2 weeks of personal days, paid time off at year end an RRSP matching program, tuition and gym reimbursement and more.
-We do have a policy of starting all new employees at start rate, however all employees not at top rate receive step increases every May 1, and all FT employees receive CPI Increases each January 1 as per policy
*This position is currently hybrid and has opportunity for some work from home
Reports to: Director of HR
Education: Related College diploma
Qualifications: Min. 1-3 years of related experience
OVERVIEW
The MSU represents full-time undergraduate students at McMaster University. The MSU purpose is to draw into a true society all students at McMaster University. In pursuit of this, it will foster activities and events which will enhance the University experience of its members and contribute to the life of the University as a whole. Further, it will seek to facilitate communication between the student body, the University and other organizations and will organize and regulate student self-government.
Operating as a not-for-profit incorporated entity, the MSU is a unique organization with a wide spectrum of activities. The Administrative Services Coordinator
is responsible for providing administrative support to various committees and services of the MSU. These committees include but are not limited to; Student Representative Assembly, Executive Board, Elections Committee and Constitution Bylaws and Policies Committee. The services include but are not limited to; Health & Dental Plan, Work Orders and Security Controls.
Human Resources Coordinator role will support and enhance our organization and employee experience, with a focus on learning, development, on-boarding and assistance to the services and committees. This role will collaborate with leaders across the organization and play a key role in ensuring our staff are equipped with the tools, knowledge and support for their roles and development. Working with the HR Director, the HR Coordinator will provide administrative and project-based support across a broad range of HR functions. This role requires detail oriented and creative thinking with a passion for learning and development at all levels of the organization.
Responsibilities
Organizational Development & On-boarding
- Develop assessment tools to review existing resources and modules provided by MSU services & businesses and consolidate recommendations for areas of improvement
- On-boarding for all staff in conjunction with HR Director and service managers, collaborating with campus stakeholders as needed
- Develop, coordinate and/or deliver professional / skill development workshops throughout the academic year for staff and volunteers
Training and Development
- Identify, develop, update and monitor training opportunities and requirements for the MSU as needed
- In conjunction with department and service managers, oversee the implementation of applicable training for staff and volunteers
- Including peer support service training, PTM and FT staff
- Identify internal and external training programs to address competency gaps
- Map out training plans, design and develop training programs
- Organize, develop, or source training programs to meet specific training needs
- Assists with the development of and monitors the spending of the corporate training budget
- Maintains employee training records
- Assist with transition reports as needed
General Human Resources and other duties as assigned
- Assist with employee relations in absence of HR Director
- Provide guidance and assistance to committees/services in need of additional supports/training
- As needed by Board of Director via HR Director
- Assist with keeping employment and workplace policies and documents updated
- Assist with hiring as needed
- Including questions, scheduling, training, interviewing, contracts etc
Qualifications
The successful candidate will have HR Coordinator experience with a focus on supporting training, development and onboarding initiatives. The following qualifications are minimum expectations for the successful candidate:
- Post-Secondary education in a related field or completion of a professional development program in personnel administration
- CHRP designation or working towards CHRP designation is an asset
- ****Experience in HR systems and learning platforms ****
Knowledge, Skills and Abilities
- Must have good interpersonal skills in order to effectively communicate with a variety of different people including students, part-time and full-time staff, suppliers and University stakeholders
- Ability to gain a good working knowledge of MSU policies and legislative guidelines
- Must be able to work with minimal direction
- Resourcefulness required to provide human resources support for all staff
- Discreetness required, as the incumbent will be privy to sensitive and confidential information
- Excellent written and verbal communication
- Attention to detail
- Strong decision-making and problem-solving skills
- Works comfortably under pressure and meets tight deadlines
- Excellent record keeping, organizational, and conflict management skills
Effort
- Works with the Board of Directors, HR Director and all departments with a focus on onboarding, learning & development and assistance with the services
- High degree of multi-tasking required
- Ability to make sound decisions independently
Working Conditions
- General office environment, cubicle offices (potentially shared)
- Must be able to work effectively with frequent interruptions to meet the needs and requests of staff and students
- Regular use of a computer may cause eyestrain if not managed
- Frequency of pressures will be cyclical with a higher level of activity in the academic year
- Time demands may exceed stated hours of work
- Occasional work outside of regular working hours may be required
Job Type: Full-time
Pay: From $1,087.00 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
Ability to commute/relocate:
- Hamilton, ON L8S 4K1: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you currently legally eligible to work in Canada?
- Please briefly tell me about your experience with conducting learning and development training within organizations. (this question is mandatory to be considered for the role)
Experience:
- Human resources: 2 years (preferred)
Work Location: Hybrid remote in Hamilton, ON L8S 4K1
