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Computer Hardware & Licensing Procurement Specialist

Arcadion -
Ottawa, ON

Quick apply

Job details

Full-time

Qualifications

Microsoft Windows Server
Bilingual
French
Azure
Procurement
ERP systems
English
Computer hardware
IT
Communication skills

Full job description

Location: On-Site (Ottawa, Canada)
Employment Type: Full-Time
Experience Level: Senior (7+ Years)

Drivers License: Required

Spoken Languages: French and English

About the Role

We are seeking a highly experienced Business Computer Hardware & Licensing Procurement Specialist to join our growing IT services organization. This role is critical to ensuring our clients and internal teams receive the right technology solutions—on time, on budget, and aligned with both technical and business requirements.

You will own the end-to-end procurement lifecycle for enterprise and commercial IT hardware, software licensing, and cloud subscriptions, working closely with engineering, sales, and vendor partners.

This position is ideal for someone who thrives at the intersection of technology, vendor management, cost optimization, and operational excellence.

Key Responsibilities

Hardware & Software Procurement

Procure business and enterprise-grade computing equipment including:
- Laptops, desktops, workstations
- Servers, storage, and networking equipment
- Peripherals and accessories
Manage procurement of software and licensing, including:
- Microsoft (M365, Azure, Windows, CALs)
- Security, backup, and infrastructure platforms
- OEM and third-party software subscriptions
Ensure all purchases align with client standards, SLAs, and internal architecture guidelines

Vendor & Partner Management

Maintain strong relationships with OEMs, distributors, and technology partners
Negotiate pricing, rebates, lead times, and supply chain constraints
Track warranties, renewals, lifecycle status, and end-of-life (EOL/EOS)
Work with authorized distributors and channel partners to maximize margin and availability

Quoting, Forecasting & Cost Control

Build accurate quotes and BOMs for client projects and managed services
Support sales and project teams with technical procurement guidance
Track procurement budgets and identify cost-saving opportunities
Forecast hardware and licensing needs based on project pipelines and MSP demand

Operations & Process

Oversee order placement, fulfillment, tracking, and delivery
Coordinate logistics, staging, asset tagging, and deployment readiness
Maintain procurement documentation, asset records, and licensing compliance
Improve procurement workflows, automation, and reporting

Required Experience & Qualifications

7+ years of hands-on experience in IT hardware and software procurement
Deep knowledge of:
- Business and enterprise computer hardware (Dell, HP, Lenovo or equivalent)
- Server and infrastructure platforms
- Microsoft licensing models (M365, Azure, Windows Server, CALs)
Strong understanding of:
- Warranty programs and lifecycle management
- Supply chain and lead time constraints
- MSP and project-based IT delivery models
Proven experience working with distributors, OEMs, and VARs
Excellent attention to detail and documentation skills
Strong communication skills with technical and non-technical stakeholders

Nice-to-Have (But Not Required)

Experience in Managed Services or Systems Integrator environments
Familiarity with ERP, PSA, or procurement platforms
Exposure to cloud cost management and licensing optimization
Industry certifications or vendor partner program experience

What We Offer

Competitive salary based on experience
Full-time, stable role within a growing IT services organization
Opportunity to work with enterprise-class clients and technology stacks
Collaborative, fast-moving environment with real ownership and impact
Room to grow into procurement leadership or operations management

Why Join Us

This role is more than purchasing—it’s about enabling technology success. You’ll be a trusted advisor internally and externally, ensuring the right solutions get into the right hands, without surprises.

If you know hardware, licensing, vendors, and the realities of IT delivery—this role was built for you.

Quick apply

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