Vancouver, Bc Executive coordinator Jobs – 94 Openings This Week

Interior Design Company Admin Support & Bookkeeper
CoCalibrate Real Estate Solutions —Vancouver, BC
- Administrative experience
- QuickBooks
- Construction experience
Quick apply
5d
Business Development Coordinator
Vancouver Pile Driving Ltd. —North Vancouver, BC
- $75,000–$90,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Flexible schedule
Quick apply
12d
Executive Assistant
BC Ferries —Richmond, BC
- $66,500–$83,100 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Disability insurance
7d
Human Resources Manager, Operations
UBC Faculty of Forestry —Vancouver, BC
- $7,851.50–$12,243.25 a month
- Full-time
- Hybrid work
- Research
- Presentation skills
- Bachelor's
21h
Human Resources Manager, Operations
University of British Columbia —Vancouver, BC
- $7,851.50–$12,243.25 a month
- Full-time
- Hybrid work
- Research
- Presentation skills
- Bachelor's
20h
Advocacy and Community Engagement Coordinator
Vancouver Association for Survivors of Torture (VAST) —Vancouver, BC
- $30.08 an hour
- Temporary
- Hybrid work
- Bilingual
- Spanish
- Writing skills
Payroll Coordinator
Kabam —Vancouver, BC
- $61,900–$78,000 a year
- Temporary
- Google Suite
- Microsoft Excel
- In-person
- Dental care
- Employee assistance program
Quick apply
Business Consultant
TELUS —Burnaby, BC
- $86,000–$136,000 a year
- Full-time
- Bilingual
- Marketing
- Writing skills
Sales Coordinator
Radisson Hotel Vancouver Airport —Richmond, BC
- From $50,000 a year
- Weekends as needed
- Microsoft Outlook
- English
- Microsoft Office
- Dental care
- Life insurance
Quick apply
13d
Events and Executive Coordinator
Simon Fraser University —Burnaby, BC
- $29,918–$35,675 a year
- Part-time
- Administrative experience
- Project management
1d
Proposal & Business Development Coordinator
TWD Technologies Ltd. —Burnaby, BC
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
Quick apply
Event & Rentals Coordinator
Peretz Centre for Secular Jewish Culture —Vancouver, BC
- From $55,000 a year
- Full-time
- Bilingual
- Microsoft Office
- Budgeting
- Disability insurance
- Dental care
Quick apply
13h
Customer Service & Administrative Assistant
MPS - West Broadway —Vancouver, BC
- From $21 an hour
- Part-time
- Customer service
- English
- Administrative experience
Quick apply
13d
Senior Manager, Safety and Security
Armstrong Collective —Vancouver, BC
- $110,000–$135,000 a year
- Hybrid work
- Bachelor's
- Leadership
- Disability insurance
- Dental care
6d
Fundraising & Grant Writing Coordinator
Foundation for Local Journalism —Port Moody, BC
- From $20 an hour
- Remote
- Customer service
- Research
- Databases
- Work from home
- Flexible schedule
Quick apply
14d
Manager, Community & External Relations
Tikva Housing Society —Vancouver, BC
- $75,000–$85,000 a year
- Full-time
- Marketing
- Business development
- Bachelor's
- Wellness program
- Mileage reimbursement
Quick apply
12d
Manager, Proposals & Public Sector Pursuits
Aequilibrium Software Inc. —Vancouver, BC
- $100,000–$110,000 a year
- Full-time
- Writing skills
- AI
- Leadership
Quick apply
Project Coordinator - Buildings
Graham —Vancouver, BC
- $75,000–$89,000 a year
- Full-time
- Engineering
- Microsoft Office
- Construction experience
- Dental care
Quick apply
6d
Finance Coordinator
Options Community Services —Surrey, BC
- $35.79–$39.11 an hour
- Full-time
- Microsoft Powerpoint
- ERP systems
- Microsoft Office
Quick apply
Project Coordinator, Strategic Planning and Implementation, BCEHS
BC Emergency Health Services —Vancouver, BC
- $63,484–$79,355 a year
- Temporary
- Research
3d

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Interior Design Company Admin Support & Bookkeeper

CoCalibrate Real Estate Solutions
Vancouver, BC

Quick apply

Job details

5 days ago

Qualifications

Accounts receivable
Renovation
Residential construction experience
Administrative experience
QuickBooks
Construction experience
Business
Accounting
Communication skills
Driving Licence

Full job description

Are you an exceptionally organized professional who enjoys bringing structure, efficiency, and attention to detail to a growing creative business? We are seeking an Operations Coordinator & Bookkeeper to support our interior design, renovation, and home staging projects. Working closely with our Project Manager, Interior Designers, Site Coordinator, and leadership team, you will play an essential role in keeping projects organized, systems running smoothly, and clients receiving an exceptional experience from start to finish.

This multifaceted role combines project coordination, financial administration, and operational support. You will manage accounts payable and receivable processes, including invoice processing, payment coordination, client billing, expense tracking, and maintaining accurate financial records within JobTread, QuickBooks Online, Dext, and other systems. You will also support project scheduling, procurement, vendor coordination, purchase orders, delivery tracking, client intake, and maintaining detailed project documentation to ensure every detail is handled with care.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. You are a collaborative team player who enjoys working alongside designers, project managers, trades, and leadership while taking ownership of your responsibilities. If you thrive on creating order, improving processes, and supporting a team that creates beautiful spaces, this could be the perfect opportunity for you.

Why us?

A confidential hiring process
Paid vacation
Medical Spending account

Compensation:

$55,000 to 60,000+ yearly DOE

Responsibilities:

Project Coordination & Team Support

Support the Project Manager, Interior Designers, Site Coordinator, and Staging Manager with the successful delivery of renovation, design, and staging projects.
Assist with project scheduling, timeline management, and maintaining accurate project information within JobTread.
Coordinate vendor communications, product procurement, deliveries, installations, and trade appointments.
Track purchase orders, lead times, backorders, and freight claims.
Assist with staging logistics, including delivery coordination and on-site support when required.
Manage calendars, schedule meetings and consultations, and coordinate team schedules.

Client Care & Studio Operations

Serve as a professional first point of contact for clients, prospective clients, trades, and vendors.
Manage incoming inquiries and support the client onboarding process.
Schedule consultations, meetings, and project-related appointments.
Prepare client welcome packages and maintain accurate client records.
Coordinate incoming deliveries and maintain an organized, professional studio environment.
Order office supplies and support day-to-day office operations.
Deliver exceptional client service throughout every stage of a project.

Financial Administration

Manage accounts payable and accounts receivable processes.
Process vendor, supplier, and subcontractor invoices accurately and efficiently.
Prepare and facilitate payments following internal approval procedures.
Issue client invoices, staging retainers, and administrative billings.
Monitor outstanding balances and follow up on overdue accounts.
Process incoming payments and maintain accurate financial records.
Track project expenses and organize receipts and supporting documentation.
Ensure financial information remains synchronized across JobTread, QuickBooks Online, Dext, and related systems.

Systems & Administrative Management

Maintain organized digital files, project documentation, and company records.
Create and update client profiles, job files, and project cost records.
Manage Google Drive folders, templates, workflows, and Gmail inbox organization.
Ensure data accuracy across all company systems and platforms.
Support the development and improvement of internal systems, processes, and workflows.
Assist with travel arrangements, meetings, and team logistics as needed.

Design & Procurement Support

Prepare estimates, proposals, purchase orders, and project documentation.
Assist with sourcing furniture, fixtures, finishes, materials, and pricing information.
Support procurement activities and vendor communications.
Proofread and format client presentations and design packages.
Maintain procurement records and monitor order status.
Assist with project installations and occasional site visits.

Marketing & Business Support

Assist with website updates, project portfolio management, and social media content.
Support the creation and maintenance of marketing materials and collateral.
Contribute to business development and operational growth initiatives.
Provide additional administrative support and occasional local errands related to projects, installations, and company operations.

Qualifications:

Minimum 3 years of experience in administrative support, office coordination, bookkeeping, accounts payable, or accounts receivable.
Previous experience within interior design, residential construction, home staging, renovation, or real estate is highly preferred.
Diploma or Degree in Accounting, Business Administration, or a related field is considered an asset.
Direct, hands-on experience with JobTread and/or QuickBooks Online is required.
Strong proficiency with financial and administrative software, including Dext, EFT/payment platforms, Google Workspace, and cloud-based file management systems.
Valid driver's license and access to a reliable vehicle for occasional site visits, staging support, deliveries, and local errands.
Excellent verbal and written communication skills with a professional, client-focused approach.

About Company

CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.

Quick apply

Refine Your Search

executive coordinator jobs in vancouver, bc

Interior Design Company Admin Support & Bookkeeper

Business Development Coordinator

Executive Assistant

Human Resources Manager, Operations

Human Resources Manager, Operations

Advocacy and Community Engagement Coordinator

Payroll Coordinator

Business Consultant

Sales Coordinator

Events and Executive Coordinator

Proposal & Business Development Coordinator

Event & Rentals Coordinator

Customer Service & Administrative Assistant

Senior Manager, Safety and Security

Fundraising & Grant Writing Coordinator

Manager, Community & External Relations

Manager, Proposals & Public Sector Pursuits

Project Coordinator - Buildings

Finance Coordinator

Project Coordinator, Strategic Planning and Implementation, BCEHS

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