Logistics alliance Jobs

Executive Assistant
The Administrative Alliance —London, ON
- $80,000–$90,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Travel
- Dental care
- Paid time off
Quick apply
Project Director
Bird Construction —Mississauga, ON
- Full-time
- Engineering
- Laboratory experience
- No university degree
Operations and Project Management Specialist
Coveo —Montréal, QC
- Hybrid work
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Office Coordinator, Graduate Students' Association
University of Saskatchewan —Saskatoon, SK
- $24.87–$25.61 an hour
- Weekends as needed
- Communication skills
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Design Manager
Alberici Constructors, LTD Canada —Burlington, ON
- Engineering
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Research Grant Writer and Reviewer, Schulich School of Engineering
The University of Calgary —Calgary, AB
- Full-time
- Writing skills
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Anaplan Consultant
Spaulding Ridge —Toronto, ON
- Microsoft Excel
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Spaulding Ridge —Toronto, ON
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Partyhat —Canada
- Full-time
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Executive Assistant

The Administrative Alliance
London, ON

Quick apply

Job details

Full-time
$80,000–$90,000 a year

Qualifications

Microsoft Office
Administrative experience
Payroll
Communication skills
Time management
Office experience

Full job description

Executive Assistant

We are seeking a highly experienced and proactive Executive Assistant to support a senior executive and take ownership of a broad range of operational and administrative responsibilities. This role is ideal for someone who is exceptionally organized, thrives in fast-paced environments, and has strong experience managing executive priorities, event coordination, and business operations.

The successful candidate will play a critical role in helping streamline day-to-day operations while acting as a trusted partner to leadership.

Key Responsibilities

Executive Support

Manage and coordinate a complex executive calendar, including scheduling meetings, travel, and priorities
Inbox management and communications coordination
Anticipate needs, manage competing priorities, and ensure smooth daily operations
Prepare meeting materials, agendas, and follow-up action items

Event Planning & Coordination

Lead planning and execution of conferences, meetings, and corporate events
Coordinate event logistics including travel, accommodations, vendors, registrations, and on-site support
Support approximately 10–15 conferences/events annually across Canada
Ensure events are delivered professionally and efficiently

Operations & Administration

Support day-to-day administrative and operational functions
Assist with document preparation, reporting, and process coordination
Maintain organized systems and workflows to improve efficiency

Payroll & Team Support

Assist with payroll administration for a small team
Coordinate with internal and external partners to ensure payroll accuracy and timeliness
Support general team administration as needed

Qualifications

5-8 years of experience as an Executive Assistant supporting senior leadership
Exceptional organizational and time-management skills
Strong experience coordinating events, conferences, and travel logistics
Proven ability to manage confidential information with professionalism and discretion
Excellent written and verbal communication skills
Highly proactive, resourceful, and detail-oriented
Comfortable working independently in a hybrid environment
Payroll experience is strongly preferred

Work Environment

Hybrid role based out of the London office approximately 2 days per week
Travel within Canada required for conferences and events

Ideal Candidate

We are looking for someone highly experienced who understands how to operate as an effective Executive Assistant at a high level. The ideal candidate is confident managing multiple priorities, thrives in dynamic environments, and can gradually assume significant responsibility while becoming a trusted extension of the executive team.

Pay: $80,000.00-$90,000.00 per year

Benefits:

Casual dress
Dental care
On-site parking
Paid time off

Work Location: Hybrid remote in London, ON N6J 2K1

Quick apply

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Executive Assistant

Project Director

Operations and Project Management Specialist

Office Coordinator, Graduate Students' Association

Design Manager

Research Grant Writer and Reviewer, Schulich School of Engineering

Anaplan Consultant

Anaplan Solution Architect

Head of Partnerships

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