Administrative assistant government contract Jobs

Approximately 2 weeks during the current fiscal year
Approximately 2 weeks during the next fiscal year
An additional 1–2 days may be required in each fiscal year based on operational needs.

Position Overview

Our client is seeking a professional Bilingual Receptionist (French/English) to provide front-line reception and administrative support to the Offices of the Minister, Parliamentary Assistant, Associate Minister, and Deputy Minister.

This role serves as the first point of contact for the Ministry and requires exceptional customer service, professionalism, discretion, and the ability to communicate fluently in both English and French. The successful candidate will interact with senior government officials, ministry staff, media representatives, and members of the public while maintaining confidentiality in a fast-paced government environment.

Key Responsibilities

Reception & Customer Service

Serve as the primary bilingual (English/French) receptionist for the Minister's, Parliamentary Assistant's, Associate Minister's, and Deputy Minister's Offices.
Answer incoming telephone calls, greet visitors, and determine the nature and urgency of inquiries.
Direct calls and visitors to the appropriate ministry personnel.
Provide accurate information regarding ministry programs, services, and regional responsibilities.
Exercise sound judgment when handling urgent matters, including calls from senior government offices such as the Premier's Office.
Professionally manage difficult, upset, or disruptive callers while maintaining excellent customer service.

Administrative Support

Record and forward detailed messages to appropriate ministry staff for follow-up.
Maintain electronic records and logs of inquiries and caller history.
Update and distribute staff contact lists and telephone directories.
Maintain the Reception Manual and other administrative documentation.
Coordinate cabinet office deliveries and ensure timely distribution.
Provide backup administrative support to other staff when required.

Meeting & Calendar Coordination

Schedule and maintain electronic bookings for Minister's and Deputy Minister's boardrooms.
Coordinate teleconference equipment bookings.
Prevent scheduling conflicts and manage room availability.

Communication & Information Management

Review ministry contentious issue notes and news releases to stay informed of current ministry initiatives.
Prepare routine correspondence, memos, and administrative documents in both English and French.
Maintain confidentiality when handling sensitive government information.

Required Qualifications

Advanced verbal and written communication skills in English and French
Previous experience in a receptionist, front desk, or administrative support role
Excellent customer service skills with the ability to interact professionally with senior executives, government officials, media, and the public
Strong organizational and multitasking skills
Excellent judgment, diplomacy, and discretion
Ability to remain calm under pressure while handling sensitive or difficult situations
Strong attention to detail and accuracy
Ability to maintain confidentiality

Technical Skills

Microsoft Office Suite (Word, Excel, Outlook)
Electronic calendar management
Database and spreadsheet applications
General office equipment (multi-function printers, photocopiers, scanners)
Typing speed of 40 WPM or higher

Knowledge & Experience

Knowledge of office administration procedures and customer service best practices
Experience maintaining records and administrative documentation
Ability to prioritize multiple tasks and meet deadlines
Strong written communication skills with excellent grammar and spelling in both English and French
Ability to work independently with minimal supervision

Preferred Qualifications

Experience working within the Ontario Public Service (OPS) or another government environment
Knowledge of Ministry of Children, Community and Social Services (MCCSS) programs and services
Experience supporting senior executives or executive offices
Experience working in a confidential, high-profile office environment

Quick apply

Refine Your Search

Bilingual Receptionist (French/English) – Vacation Coverage

Assistant or Associate Professor (Clinical), Department of Pediatrics, Division of General Pediatrics (C3-260424)

Physiotherapy Assistant

Property Supervisor

Assistant or Associate Professor (Clinical), Department of Neurology and Neurosurgery (Spine Neurosurgery), C1-260318

Assistant or Associate Professor (Clinical), Department of Ophthalmology and Visual Sciences, Glaucoma (C2-260527)

Assistant or Associate Professor (Clinical), Department of Pediatrics, Division of General Pediatrics, Developmental Pediatrics (C4-240130)

Assistant/Associate Professor (Research), Single Cell Genomics, Department of Psychiatry (2 positions) (C3-231215)

Registered Dental Assistant

Assistant Professor (Clinical), Department of Medicine, Division of Respiratory Medicine (C2-260623)

Aquatic Program Assistant

Physician Assistant (PA)

Assistant Professor (Clinical), Department of Medicine, Division of Clinical Immunology & Allergy (C1-260713)

Assistant or Associate Professor (Clinical), Department of Medicine, Division of Geriatric Medicine (C2-260424)

Registered Nurse (RN)

Assistant Professor (Clinical), Department of Medicine, Division of Dermatology (C1-260605)

Join the Military Spouse Employment Inventory!

Assistant or Associate Professor (Clinical), Department of Pediatrics, Division of Pediatric Rheumatology (C3-260410)

Assistant or Associate Professor (Clinical), Department of Pathology, Division of Gastrointestinal and Liver Pathology (C1-260615)

Department Head, Applied Politics and Public Affairs

I want to receive the latest job alerts for administrative assistant government contract

Explore jobs in more locations

Contract Duration