Administrative assistant event Jobs

Project Coordinator/Executive Assistant
Summit Search Group —Toronto, ON
- $70,000–$95,000 a year
- Full-time
- Salesforce
- English
- Research
Quick apply
10d
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COLAS —Canada
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- Microsoft Powerpoint
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- Microsoft Word
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Project Coordinator/Executive Assistant

Summit Search Group
Toronto, ON

Quick apply

Job details

Full-time
$70,000–$95,000 a year
10 days ago

Qualifications

Salesforce
English
Research
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full job description

About Our Client:

Our client is a global leader in executive search.

Position Scope:

The Project Coordinator/Executive Assistant provides support by managing the progress of multiple projects from start to finish. Ideally you are currently working in a professional service, event management and/or executive search firm or are providing administrative support at the senior level. If you are looking to develop your skills further and join a company where you can add value, then this could be the opportunity for you.

Duties and Responsibilities:

Ensure every client and candidate receive exceptional service
Manage all client facing material (i.e. creation of candidate reports, briefing documents, interview guides and proposals templates)
Assist in the publishing of client approved advertisements on the company website
Schedule and coordinate internal and external meetings
Proactively manage multiple projects by consistently tracking information through Salesforce database and reporting tools using a high degree of analytical skills and attention to detail
Manage on-site client interviews (preparing printed materials, board room preparation, catering and other duties as required)
Coordinate reference/background checks with external vendors and compile final report for client
Support and track business development opportunities
Book travel for candidates, clients and supporting partners as needed
Prepare detailed expense reports for partners and candidates, ensuring accuracy and timely submission

Required Skills and Knowledge:

Analytical and research skills.
Ability to challenge respectfully
Ability to work in a fast-paced, deadline driven environment.
Self starter with an entrepreneurial mindset.
Strong English language communication skills both written and verbal

Education and Experience:

University/college graduate with minimum of 3-5 years related administrative experience.
Administration expertise in supporting senior executives (ideally in a professional services environment) exercising good judgment and a calm demeanor.
Strong knowledge of Microsoft Office Suite
Knowledge of Salesforce would be an asset

AI Disclosure: AI will not be used in the recruitment process.

Vacancy Disclosure: This is to fill an existing vacancy.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Job Type: Full-time

Pay: $70,000.00-$95,000.00 per year

Work Location: In person

Quick apply

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