At Carlson Construction, we hire great attitudes backed with understanding! We have 90+ years’ experience constructing quality buildings and constructing great careers! With a focus on developing careers, we empower our people to grow personally and professionally. We encourage opportunities to further an employee’s education and training. We offer competitive remuneration and benefits from health and dental, to RRSP-matching. We provide employees with work / life balance, fun events, and opportunities to get involved with the work we do in our communities. We have 9+ decades of legacy and commitment to our people. We maintain reasonable volumes and entirely satisfied client experiences!
We have a brand-new opportunity for a Project Coordinator in our Edmonton office! We are seeking a candidate who is skilled, knowledgeable, experienced and driven to succeed in our business. We are proud of our remarkable Carlson team and we are seeking an individual who leads by example and who has a proven track record.
Carlson specializes in commercial, light industrial and multi-unit residential project execution.
The role of the Project Coordinator is responsible for ensuring the seamless execution of construction projects from initiation to closeout. As a vital support to the Project Manager, this role involves meticulous coordination of documentation, schedules, subcontracts, and quality control measures. The Project Coordinator serves as the backbone of project operations, acting as a key liaison between clients, consultants, subcontractors, and internal teams to maintain high standards of safety, efficiency, and client satisfaction. With a proactive approach to problem-solving and a commitment to process improvement, the Project Coordinator contributes to the successful delivery of projects that align with Carlson Construction’s reputation for excellence.
Specifically, the key responsibilities of the Project Coordinator are:
Project Coordination:
- Prepare and manage project documentation, including submittals, contracts, and meeting minutes. Assist the Project Manager with schedules, budgets, and resource allocation.
- Coordinate the work of subcontractors to ensure their tasks are aligned with project schedules and productivity goals, providing guidance and resolving any on-site issues.
- Track and address project deficiencies, conducting regular site visits and walkthroughs.
- Assist with permits and approvals by liaising with municipalities, consultants, and regulatory bodies to ensure all necessary documentation is submitted seamlessly and on time.
- Coordinate changes to project scope, ensuring all updates are communicated effectively to stakeholders.
- Manage and track requests for information (RFIs) to facilitate timely project progress.
Schedule Management:
- Plan, prepare, and update construction schedules under the direction of the Project Manager.
- Monitor progress against established schedules, flagging potential delays early and proposing mitigation strategies.
- Work closely with Superintendents to ensure field schedules align with overall project timelines.
Cost Management:
- Support the Project Manager in tracking project budgets and expenditures to ensure alignment with financial goals.
- Coordinate and track change orders, ensuring timely approvals and accurate cost adjustments.
- Assist in preparing cost reports, invoices, and budget summaries for internal and client reviews.
- Track pending change orders and cash flows to ensure accurate financial reporting.
Reporting and Communication:
- Generate and distribute progress reports to clients and internal teams, highlighting key updates and addressing concerns.
- Review and track consultant reports, ensuring findings are addressed promptly.
- Maintain comprehensive logs for RFIs, change orders, submittals, and site activities.
Quality Assurance:
- Conduct routine site visits to verify work quality and adherence to specifications.
- Monitor project deliverables to ensure client expectations are met with high standards of workmanship.
- Oversee shop drawings, submittals, and other deliverables to ensure accuracy and compliance.
- Ensure the preparation and maintenance of as-built drawings for project completion.
Risk Management:
- Address unforeseen challenges such as hazardous materials or structural issues, coordinating with specialty trades to mitigate risks.
- Assist with adjustments to budgets and schedules to account for emergency measures.
- Proactively identify potential risks and recommend mitigation strategies.
- Ensure emergency response plans are in place and communicated to all relevant parties.
Client and Consultant Engagement:
- Attend client and consultant meetings, capturing detailed notes and actionable items.
- Act as a liaison to address client concerns, balancing expectations with project realities.
- Coordinate with consultants, architects, and engineers to ensure alignment on project goals.
- Foster positive relationships with all stakeholders to ensure ongoing collaboration and trust.
Team Collaboration:
- Work with Superintendents to coordinate staffing requirements and material deliveries.
- Act as a bridge between field teams, administrative staff, and external stakeholders to streamline project workflows.
Administrative Support:
- Use Vista ERP for document management, including issuing contracts and processing change orders.
- Collaborate with operations and administrative teams to streamline workflows and maintain accurate project records. Support the preparation of progress reports and schedules.
- Ensure all project closeout documentation, including substantial completion certificates, is prepared and submitted.
- Ensure all project closeout documentation, including substantial performance certificates, is prepared and submitted.
- Maintain comprehensive logs for change orders, requests for information (RFIs), and project milestones.
Technology and Tools Implementation:
- Identify opportunities to optimize project workflows through tools like Vista ERP, MS Project, and construction management platforms.
- Optimize the use of Vista ERP and other software tools to enhance project tracking and reporting. Propose and implement process enhancements to increase efficiency in tracking, reporting, and collaboration.
- Implement Bluebeam to streamline document review and collaboration.
- Evaluate and recommend new technologies to improve construction management processes.
- Provide training sessions to ensure all team members are proficient with project management tools.
· Training and Mentorship:
- Support team members in adopting updated procedures for software and document sharing tools.
- Act as a resource for junior staff, providing guidance and feedback to help them grow professionally. Train new hires and introduce them to company tools and workflows.
Requirements:
Education: Construction Engineering Technology Diploma preferred.Equivalent experience may be considered.
Certifications: WHMIS, First Aid, CET (Certified Engineering Technologist) or similar designation preferred, and Alberta Construction Association Safety Courses and Credentials, Project Management Professional (PMP), and additional certifications in leadership or construction software (e.g. Vista ERP, MS Project) would be an asset.
Experience: Minimum of 2-3 years in a construction-related role, with experience in coordination or administration preferred.
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care
If this opportunity sounds like it is a great fit for you, please apply to [email protected] with your cover letter and resume.
Job Type: Full-time
Work Location: In person
