Looking to launch your career with a team that values true collaboration, growth, and a positive workplace culture? Epp Siepman Engineering is actively seeking a dynamic, reliable, and welcoming Office Administrator / Receptionist to join our team.
As one of Winnipeg’s largest independent mechanical and electrical consulting engineering firms, we specialize heavily in the building construction industry. Our diverse portfolio spans the educational, commercial, healthcare, industrial, and hospitality sectors. We pride ourselves on an open, collaborative work culture designed to fuel creativity, inspire innovation, and facilitate long-term professional growth.
Position Overview & Schedule
This is an entry-level position focused on welcoming guests, keeping our office space running smoothly, and providing essential administrative support.
We are looking for a candidate interested in a part-time to full-time schedule (minimum 20 hours/week). This role allows for flexibility in establishing regular working hours, which will take place on weekdays (Monday through Friday) during daytime business hours.
The Role & Primary Responsibilities
Front Desk & Hospitality:
- Reception: Warmly greet clients, visitors, and guests upon arrival to the office.
- Communication: Answer, screen, and direct incoming telephone calls with a cheerful, polite, and professional demeanor.
- Customer Service: Maintain positive and effective communication with internal team members, clients, and visitors.
Office Upkeep & Daily Operations:
- Office Maintenance: Ensure the front desk, reception area, and general office spaces remain clean, organized, and welcoming.
- Supplies Management: Monitor, order, and maintain inventory for office supplies and kitchen amenities.
- Mail & Deliveries: Receive, sort, and distribute incoming mail, courier packages, and deliveries.
Electronic Document Control & Administration:
- Paperless Filing: Organize, file, and integrate electronic documents into internal office systems.
- Data Entry: Accurately enter and update information across company databases and software.
- General Admin Support: Assist technical staff and leadership with general administrative tasks such as scanning, digital document compilation, and other entry-level support duties as assigned.
Qualifications: Your Path to Success:
- Education: High school diploma or equivalent.
- Communication: Good oral and written communication skills with strong interpersonal abilities.
- Detail-Oriented: Meticulous attention to detail with strong organization and multi-tasking abilities.
- Computer Literacy: Very strong general computer skills are essential, as our office operates in a primary paperless environment. Strong typing and keyboarding skills are required.
- Software Proficiency:
- MS Word: Ability to manage style sets and format documents or reports for professional presentation.
- MS Excel: Competency with data entry, simple formulas, conditional formatting, and data manipulation.
- MS Outlook: Proficiency in managing emails, task lists, contacts, calendars, and shared folders.
- Work Ethic: Professional demeanor, excellent attendance record, and a strong work ethic.
What We Offer
In addition to a supportive, growth-oriented work environment, Epp Siepman Engineering provides a comprehensive benefits package to support our team both professionally and personally:
- Flexible Work Schedule: Enjoy a shortened work week during the summer months to maximize your season, alongside flexible daily start and stop times.
- Work from Home Capabilities: Remote work options provide the flexibility you need when life happens.
- RRSP Matching: We invest in your future by matching your contributions to your Registered Retirement Savings Plan.
- PHSP Benefits Plan: A robust Personal Health Spending Plan covering extended health care claims, including eyecare and dental.
- Additional Perks: Group Life Insurance, continuous education support, and coverage for professional dues and registrations.
We understand the value of work-life balance and are deeply committed to building a strong team culture. If you are a self-motivated professional looking to showcase your management capabilities and technical skills, this opportunity is tailored for you.
Diversity, Equity & Inclusion at Epp Siepman Engineering: We are deeply committed to fostering a culture of diversity, equity, and inclusion. We dedicate ourselves to creating a work environment where opportunities are based entirely on merit, and where we honor the unique strengths and perspectives each individual brings to the table.
We welcome all candidates to reach out if they require any specific accommodation during the interview process. Your feedback is important to us, and we look forward to hearing from you!
Job Types: Permanent, Part-time, Full-time
Pay: $18.00-$20.00 per hour
Benefits:
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
Location:
Work Location: In person
