Waterloo, On Software & web Jobs – 109 Openings This Week

Administrative Coordinator, Undergraduate Studies
University of Waterloo —Waterloo, ON
- $51,306.48–$64,133.10 a year
- Full-time
- Microsoft Word
- Customer service
- Word processing
3h
Manager, Graduate Operations
University of Waterloo —Waterloo, ON
- $73,695.42–$92,119.28 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3h
Officer, Delivery Services
Canada Post —Kitchener, ON
- Full-time
- Microsoft Powerpoint
- AutoCAD
- Microsoft Excel
12d
Sustainability Engagement Program Manager
University of Waterloo —Waterloo, ON
- $73,695.42–$92,119.28 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Director, Integrated Communications
MEDA —Waterloo, ON
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Marketing
Quick apply
1d
Technical Architect & Engineering Lead
Bridgeport Crew —Kitchener, ON
- $70,000–$100,000 a year
- Azure
- DevOps
- System design
Quick apply
Youth Engagement Coordinator
Waterloo Regional Police Service —Cambridge, ON
- $75,685–$89,041 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
11d
Business Development Manager
Fire safety and protection LLC —Cambridge, ON
- $85,000–$140,000 a year
- Full-time
- CRM software
- Sales
- Business development
- Disability insurance
- Dental care
Quick apply
Controls SCADA Designer
Eclipse Automation —Cambridge, ON
- $37–$50 an hour
- Full-time
- Computer Science
- Engineering
- ERP systems
- Dental care
- Vision care
Quick apply
Facility Bookings Representative (Two Positions)
City of Cambridge —Cambridge, ON
- $61,370–$65,229 a year
- Business
5d
Senior Guidewire Solutions Architect
Maplesoft Group —Guelph, ON
- Hybrid work
- English
- APIs
Salesforce QA Analyst
Connected Solution Experts —Canada
- From $65 an hour
- Temporary
- Remote
- Computer Science
- Salesforce
- Engineering
Quick apply
Senior Angular Developer
Play Hockey —Canada
- From $80,000 a year
- Full-time
- Remote
- Computer Science
- AWS
- Analysis skills
- Disability insurance
- Dental care
Quick apply
EAI Developer
Nutreco —Canada
- Full-time
- Azure
- Computer Science
- Engineering
- Disability insurance
- Dental care
Technical Communications Specialist
University of Waterloo —Waterloo, ON
- $67,688.63–$84,610.79 a year
- Full-time
- Computer science
- Microsoft Excel
- Doctoral degree
3h
Outreach Events Specialist
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Full-time
- Microsoft Word
- CPR Certification
- Computer science
3h
Senior Software Engineer, Mobile (iOS), Platforms and Devices
Google —Waterloo, ON
- $174,000–$252,000 a year
- Full-time
- Doctoral degree
- Computer Science
- Master's degree
3h
Advancement Coordinator
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
3h

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Administrative Coordinator, Undergraduate Studies

University of Waterloo -
Waterloo, ON

Apply Now

Job details

Permanent | Full-time
$51,306.48–$64,133.10 a year
3 hours ago

Qualifications

Microsoft Word
Customer service
Word processing
Administrative experience
Bachelor's
Organizational skills
Payroll
Communications
College diploma
Business
Communication skills

Full job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01529

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Mathematics - Combinatorics and Optimization - Administration

Hiring Range:

$51,306.48 - $64,133.10

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is August 7, 2026, at 11:59PM.

Job Description:

Primary Purpose

This position is responsible for providing administrative and secretarial support for the department undergraduate and research programs.

Key Accountabilities

Provide undergraduate program support, including, but not limited to, the following activities:

Provide administrative support to the Associate Chair for Undergraduate Studies
Interpret the academic policies related to the undergraduate program
Maintain up-to-date teaching evaluation records
Ensure undergraduate program information is up-to-date on the CO website and in the university calendar
Schedule undergraduate and graduate courses
Coordinate and implement the Undergraduate Research Assistantship and Undergraduate Research Internship Summer programs
Organize Annual Undergraduate Book Prize Award

Course and exam scheduling, including, but not limited to, the following activities:

Acts as Scheduling Officer, scheduling undergraduate and graduate courses
Monitor course limits and student enrolment
Maintain internal teaching database and teaching timetable
Coordinate exam preparation and submission
Coordinate course evaluation questionnaires

Provide support for faculty research programs, including, but not limited to, the following activities:

Prepare travel claims and expenditure reimbursement requests for faculty, post doc fellows and graduate students in compliance with University Policy and Tri-Agency Granting requirements.
Organize department seminars and research colloquia, scheduling and booking rooms, prepare seminar notices using Mailman lists, book and set up of audio-visual equipment and order refreshments when required

Provide support to course instructors, including, but not limited to, the following activities:

Prepare course documents, including exams, and coordinate printing and distribution of course material
Coordinate exam preparation and submission
Download class rosters and submit final grades as required
Assist instructors with electronic grade submission process
Book classrooms for course-related activities (e.g. midterms, review sessions) as required
Order textbooks and desk copies
Maintain course syllabus collection by term

Provide administrative support for department activities, including, but not limited to, the following:

Field inquiries from faculty, staff and students, resolve issues and provide information in accordance with University Policy and Procedure
Monitor and order supplies for department, using department purchasing card (PCard) and reconcile monthly PCard Expenses
Room Booking Coordinator
Web Site Manager; co-ordinate maintenance of the department website and provide site manager specific tasks and functionality in Waterloo Content Management System (WCMS) including site-wide content (banners, footers, etc.), managing user access and site permissions, and managing workflow.
Coordinate payroll information and process concur claims
Perform general office duties: mail, fax and copier, organize mailbox arrangements
Maintain Department Library

Required Qualifications

Education

College Diploma in business communication or equivalent combination of experience and education

Experience

3-5 years of administrative experience in an academic environment
Proven high-quality customer service interactions with faculty, staff and students.
Proficiency with word processing and spreadsheet software, web development tools, Quest, Infosilem DCU scheduling system and LEARN.
Sound Knowledge of university policies and procedures, particularly in the realm of undergraduate and tri-agency requirements.
Knowledge of financial and payroll policies and procedures

Knowledge/Skills/Abilities

Client Service; ability to respond to customer needs in a timely, professional, and courteous manner to resolve issues; ability to effectively communicate service standards to client satisfaction; demonstrates a high level of empathy, resourcefulness, and willingness to help others.
Teamwork and Relationship Building; ability to proactively find collaborative solutions to problems that avoid conflict; excellent human relation skills including the ability to develop and maintain constructive relationships with individuals in academic posts.
Communication; demonstrated ability to handle confidential and sensitive information with discretion; proven business-appropriate oral and written communications skills with the ability to use a wide range of mediums to communicate information (e.g., notice, memo, meetings, electronic mail).
Managing Change; ability to be flexible and adapt to change; ability to champion change efforts and use technological solutions to improve processes and communication.
Problem Solving; excellent organizational skills, analytical, and problem-solving abilities; proven ability to manage multiple priorities with a high level of initiative, flexibility, accuracy and detail; demonstrative decision-making skills, including the ability to ask probing questions to determine
Planning and Organization; proven aptitude for attention to detail and the management of multiple demands; ability to exercise good judgment when priorities are challenged; uses sound methods to plan, track, and report work

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

Apply Now

Refine Your Search

software & web jobs in waterloo, on

Administrative Coordinator, Undergraduate Studies

Manager, Graduate Operations

Officer, Delivery Services

Sustainability Engagement Program Manager

Director, Integrated Communications

Technical Architect & Engineering Lead

Youth Engagement Coordinator

Business Development Manager

Controls SCADA Designer

Facility Bookings Representative (Two Positions)

Senior Guidewire Solutions Architect

Salesforce QA Analyst

Senior Angular Developer

EAI Developer

Technical Communications Specialist

Outreach Events Specialist

Senior Software Engineer, Mobile (iOS), Platforms and Devices

Advancement Coordinator

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