Institute of technology & advanced learning Jobs

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Coordinator/Officer

Western University -
London, ON

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Job details

Temporary | Part-time | Contract | Fixed term contract
$35 an hour
14 hours ago

Qualifications

Customer service
Laboratory experience
English
Microsoft Office
.NET
Administrative experience
Bachelor's
Organizational skills
Information processing
Computer skills
Data visualization
Communication skills

Full job description

About Western

With an international reputation for success, Western ranks as one of Canada's top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada's most beautiful campuses.

About Us

About the Lab: The Otekhnòtshera Ratirihwisaks Etho:onhwentsyáke (OTEKH Labs) is an Indigenous-led research lab in Visual Arts at Western University, working in close relation with Indigenous Studies, the Wampum Learning Lodge, and Indigenous communities and organizations across the region. OTEKH Labs serves as a central hub for advanced Indigenous arts, technology, and research-creation, supporting artistic production, student training, research development, public and community engagement, and long-term technical infrastructure. Hybrid in character, multidisciplinary in scope, and grounded in Indigenous research priorities, the Lab develops projects across media arts, 3D scanning and data visualization, immersive and virtual-reality environments, video and audio installation, sensor-based systems, and relational digital archives. A growing area of research focuses on advanced Indigenous AI, including machine learning, working with large language models, local and community-governed AI systems, Indigenous language revitalization tools, computer vision, generative media, and Indigenous data sovereignty. www.otekh.net

About the Global Partnership: Abundant Intelligences is an ambitious, large-scale six-year research partnership exploring how to integrate Indigenous Knowledges and Artificial Intelligence (AI) systems. It is conducted by an international research team, co-directed by Prof. Jason Lewis at the Indigenous Futures Research Centre (IFRC) at Concordia University, Montreal, and Prof. Hemi Whaanga at Massey University in New Zealand. The research team currently consists of 48 co-investigators and collaborators at 13 universities/research institutes and 8 community-based organizations in Canada, the United States, and New Zealand. The Haudenosaunee Pod is located in the OTEKH Labs at Western University and focuses on integrating Haudenosaunee knowledge and AI. The Pod's research activities are focused on the Lawson Site and community engagement in Six Nations of the Grand River. The Pod is currently engaged in expanding community engagement in the region. https://abundant-intelligences.net/

Responsibilities

About this Role: This administrative role is a vital component of the successful operation of the OTEKH Labs and Abundant Intelligences (AbInt) POD activities. The Assistant Lab/POD Coordinator (Assist. Coordinator) is responsible for assisting the Lab Administrator/Pod Coordinator (Coordinator) with the operations of the OTEKH Labs and POD by ensuring efficient communications. The Assist. Coordinator reports to the Coordinator for daily operations and works collaboratively to meet the strategic objectives of the lab and POD. A key aspect of this role will involve planning, managing and coordinating events. The role includes assisting the Coordinator with Pod operations, focusing on Pod communications and reporting. As part of Pod communications, the Assist. Coordinator will help manage the website (currently underdevelopment) by ensuring up-to-date information. The position is based in the OTEKH Labs, located in the Visual Arts Department at Western University. It requires close collaboration with adiverse team of researchers, artists, and community members. This role is integral to the success of the OTEKH Labs and AbInt Pod, ensuring that administrative functions are managed effectively. This position requires exceptional organizational skills, communication skills, ability to work collaboratively, and a proactive approach to problem-solving. It offers an exciting opportunity to contribute to groundbreaking research and creative exploration in a dynamic, interdisciplinary environment.

Responsibilities:

communications related to event planning including communications with businesses, venues, Lab/POD partners, event participants and AbINT members;
communications with Lab/POD members including coordinating event tasks and roles;
communications, including managing and updating the website (anticipated launch summer 2026) and other advertisement (such as posters);
communications, assist with the development of event information documentation for participants;
assist with managing, planning and coordinating local AbINT, including October 2026 Regional Research Event and lab launch,
assist with managing, planning and coordinating Otekh events;
assist with coordinating in community events with the POD Coordinator;
assist with communication across and outside the Lab/POD;
assist with note taking and record keeping (general) for reporting;
perform any tasks related in support of the proper administrative functioning of projects or as required by the Administrator/POD Coordinator
engage in research activities within their areas of expertise as assigned by the lab directors

Qualifications

Education:

Bachelor's degree required

Experience:

1 year of administrative experience

Skills, Abilities & Expertise:

Knowledge of general office procedures
Ability to foster collaboration and respect among team members
Communication skills with confidence interacting with individuals at all levels of an organization
Intermediate computer skills in Microsoft Office Suite
Ability to apply creativity, innovation and resourcefulness to daily work
Customer service skills with a desire to achieve results in a professional and timely manner
Detail-oriented with an ability to function and process information with high levels of accuracy
Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
Results-oriented with an ability to handle many tasks and maintain a high level of individual and team performance
Must be local and available for hybrid work at Otekh

This role is appointed by the Otekh lab/AbINT POD Director.

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Affirmation Policy

Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application.

Applicants are required to submit a CV and a cover letter. The CV should detail relevant professional experience, education, skills, and achievements, with emphasis on administration experience and interdisciplinary collaboration. The cover letter should outline the applicant's intent and interest in the role, demonstrating alignment with the position's responsibilities and providing examples of relevant experience. Both documents should showcase strong organizational, communication, and problem-solving skills.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is hybrid. The successful candidate must be capable of working in on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply Now

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