About Us
We are a rapidly growing group of science, engineering, and biotechnology companies developing advanced technologies for healthcare, environmental monitoring, and national security.
As our organization grows, so does the complexity of our legal, corporate, and executive operations. We're looking for an exceptional Law Clerk / Executive Assistant to work directly with our CEO, helping manage legal matters, corporate records, executive priorities, and high-impact projects.
This is an ideal opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to play a key role in a growing organization.
The Role
This is a hybrid position combining legal administration with executive support.
You'll help coordinate contracts, corporate records, intellectual property, and legal correspondence while also supporting the CEO with scheduling, project coordination, and executive administration.
No two days are the same. You'll work closely with leadership, external lawyers, government agencies, customers, and partners to keep critical initiatives moving forward.
Responsibilities — Legal & Corporate
- Prepare, organize, and maintain corporate records for multiple companies
- Assist with contracts, NDAs, subcontract agreements, and legal correspondence
- Coordinate with external legal counsel on litigation, employment, intellectual property, and commercial matters
- Track contract deadlines, renewals, and compliance requirements
- Organize board resolutions, corporate filings, and legal documentation
- Assist with trademark, patent, and intellectual property administration
- Maintain secure and well-organized legal files
Responsibilities — Executive Support
- Manage the CEO's calendar, meetings, and travel
- Coordinate executive priorities and follow up on action items
- Prepare meeting agendas, presentations, and briefing materials
- Draft professional correspondence and reports
- Organize confidential documents and information
- Coordinate projects across multiple companies and departments
- Help ensure important initiatives stay on schedule
Qualifications
- Diploma or degree in Law Clerk, Paralegal Studies, Legal Administration, or a related field
- Experience as a Law Clerk, Legal Assistant, Executive Assistant, or similar role
- Outstanding organizational skills and attention to detail
- Excellent written and verbal communication
- Ability to handle confidential information with discretion
- Strong judgment and ability to prioritize competing tasks
- Comfortable working independently in a fast-paced environment
Preferred Experience
Experience with one or more of the following is considered an asset:
- Corporate law
- Commercial contracts
- Intellectual property administration
- Employment law
- Corporate governance
- Board and shareholder documentation
- Microsoft Office and Adobe Acrobat
- Document management systems
- Project coordination
- Biotechnology, engineering, or manufacturing industries
AI-Native Workplace
We use Claude Code, ChatGPT, and other AI tools every day to accelerate legal research, contract review, document drafting, meeting preparation, and administrative workflows.
Candidates should be comfortable learning and using AI as part of their daily work and be excited about improving processes through automation.
What Success Looks Like
- Legal records and corporate documents are accurate, organized, and always up to date
- Contracts and important deadlines are proactively managed
- The CEO's priorities are organized and executed efficiently
- Legal counsel receives complete, well-prepared information
- Confidential information is handled with professionalism and discretion
- Administrative and legal processes become increasingly efficient through continuous improvement
Why Join Us?
- Work directly with the CEO and executive leadership
- Gain exposure to corporate law, intellectual property, contracts, and strategic business operations
- Be part of a fast-growing, multidisciplinary organization
- Work in an AI-first environment that values innovation and efficiency
- Competitive salary based on experience
- Paid vacation
- Excellent opportunities for professional growth and increased responsibility
How to Apply
Please submit your resume along with a brief cover letter describing your legal experience, executive support experience, and why you're interested in joining a rapidly growing science and technology company.
We're looking for someone who is exceptionally organized, proactive, trustworthy, and excited to become a key member of our leadership team.
Pay: $60,000.00-$85,000.00 per year
Work Location: In person
