Aurora, On Executive assistant to vp Jobs – 1 Openings This Week

Executive Assistant to VP
Trademark Group of Companies —Markham, ON
- From $60,000 a year
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply

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Executive Assistant to VP

Trademark Group of Companies
Markham, ON

Quick apply

Job details

Permanent | Full-time
From $60,000 a year

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Typing
Communication skills
Driving Licence
Time management

Full job description

Trademark Group of Companies is seeking a highly capable Executive Assistant to support senior leadership, including the Vice President. This is a high-impact role within a fast-paced, deadline-driven environment where discretion, precision, and proactive execution are essential.

The ideal candidate thrives under pressure, anticipates needs before they arise, and brings structure and clarity to constantly shifting priorities. You are calm, highly organized, and trusted with sensitive information. You take ownership, move quickly, and communicate with confidence and professionalism.

Key Responsibilities

Serve as the primary point of contact between executives, internal teams, and external clients
Manage, monitor, and triage all incoming communications (email, calls, messages), ensuring timely and appropriate responses
Draft, edit, and prepare professional correspondence, reports, and presentations
Coordinate complex calendars, meetings, and frequently changing schedules
Proactively identify conflicts, deadlines, and priority issues before they escalate
Arrange domestic and international travel, accommodations, and detailed itineraries for multiple executives
Receive and interact with incoming visitors in a professional manner
Schedule, coordinate, and prepare meeting rooms, including lunches and refreshments as required
Prepare reports and documentation as needed
Manage and reconcile executive expenses
Support implementation and adherence to company policies
Liaise with internal departments and staff as required
Handle personal and ad-hoc executive support duties as assigned

Qualifications & Skills

Exceptional time management, organization, and prioritization skills
Proven ability to work calmly and efficiently in a high-pressure, fast-paced environment
Strong judgment with a demonstrated ability to maintain strict confidentiality
Excellent written and verbal communication skills with high attention to detail
Very strong typing and transcription skills (minimum 80 WPM; dictation required)
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Professional, polished verbal and written communication style
Bilingualism is considered an asset

Requirements

Valid G driver’s license and access to a reliable vehicle (required)
Availability to work Sundays and overtime as requested
Ability to work on-site

Benefits

Casual dress code
Company events
Dental care
Vision care
Life insurance
On-site parking

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Benefits:

Dental care
Extended health care

Work Location: In person

Quick apply

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