Company Description
Balance Accounting.com Inc. provides affordable, bookkeeping and tax services to small to medium sized business owners. With a focus on helping business owners manage their books and finances effectively, we aim to eliminate the stress and surprises of tax season and help with tax planning along the way. Our unique, proactive approach ensures that clients understand their business finances, are well-prepared for tax filings and can focus on their core business activities.
Role Description
This is a part-time (with the potential to turn into full-time), hybrid role (3 set days in the office with the potential for back to the office 5 days a week), for an Administrative Assistant/Office Coordinator. The ideal candidate will be responsible for keeping the internal workflow software, Monday.com, and internal One Drive, up to date, day-to-day office operations, such as liaising with the landlord, ensuring supplies are fully stocked, etc., team management and employee relations, various administrative tasks such as drafting and finalizing statements of work, sending documents through Docusign, etc.
We are seeking a skilled, tech-savvy individual who is comfortable working across a variety of platforms and technologies. The ideal candidate will have a keen eye for detail, along with strong organizational, prioritization, and problem-solving skills. Proficiency in Microsoft Office applications is required, as the candidate will need to integrate seamlessly into our business and begin handling client tasks immediately.
Key Responsibilities
- Provide administrative support to the overall Balance team.
- Keep workflow software up to date.
- Oversee day-to-day office operations and maintain a well-organized, safe, and professional work environment.
- Handle ad-hoc employee relations tasks, such as job postings, preliminary interviews, setting up new employees in the various Balance softwares, manage employee queries, etc.
- Maintain and order office supplies and equipment as needed.
- Foster a positive team environment and encourage collaboration.
- Manage incoming and outgoing correspondence, mail, and courier services.
- Liaise with vendors, contractors, and service providers to ensure smooth operations (e.g., building maintenance and landlord, in-office service providers, external IT provider, etc.).
- Collaborate with other team members on larger projects
- Handle confidential information with integrity
Qualifications
- Able to commute to the Vaughan office a minimum of three days per week for in-office work.
- College diploma and minimum 5 years of administrative assistant experience.
- Experience working in the Canadian and US Tax space is an asset.
- Experience with Microsoft Office programs.
- Excellent English verbal and written skills.
- Self-motivated, proactive and able to work independently and within a team.
- Problem-solving skills and the ability to make decisions based on accurate and timely analyses.
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- On-site parking
Ability to commute/relocate:
- Vaughan, ON L4L 3S8: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative : 5 years (required)
- Human resources: 3 years (preferred)
- Office management: 3 years (preferred)
Language:
Work Location: Hybrid remote in Vaughan, ON L4L 3S8
