Burlington On Bookkeeper Jobs – 41 Openings This Week

Office/Personal Assistant Commercial HVAC
Rise Mechanical LTD —Oakville, ON
- From $18 an hour
- Full-time
- Google Suite
- Customer service
- Research
- Dental care
- Vision care
Quick apply
Office Administrator
4Sight Search Solutions Inc. —Milton, ON
- $50,000–$55,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Data entry
- Dental care
- Vision care
Quick apply
8d
Senior Accountant CPA - Family Office Clients Exp.
PeopleFind,Inc. —Ontario
- $90,000–$130,000 a year
- Call to connect
- QuickBooks
- Communication skills
Quick apply
Senior Accountant / Office Lead
Confidential —Hamilton, ON
- $80,000–$95,000 a year
- Full-time
- Supervising experience
- QuickBooks
- Leadership
Quick apply
3d
Bookkeeper
Craft Property Group Inc. —Burlington, ON
- $25–$30 an hour
- Full-time
- Microsoft Excel
Quick apply
3d
office job
stone house —Oakville, ON
- Full-time
- Google Suite
- Microsoft Excel
- Microsoft Outlook
Quick apply
Bookkeeper / Accounting Administrator
European Automotive —Burlington, ON
- $75,000–$90,000 a year
- Full-time
- Microsoft Word
- English
- Microsoft Office
- Dental care
Quick apply
2d
Accounts Clerk
i8is inc. —Burlington, ON
- Full-time
- Microsoft Word
- Microsoft Outlook
- Finance
Quick apply
Bookkeeper
Canuck Express —Burlington, ON
- $22–$25 an hour
- Full-time
- QuickBooks
- Data entry
- Communication skills
- Dental care
- Vision care
Quick apply
Accounting Clerk
Agro Zaffiro LLP —Hamilton, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
2d
Administrative/Bookkeeping Assistant
Timm Enterprises Ltd. —Milton, ON
- From $26 an hour
- Full-time
- Inventory management
- Customer service
- Math
Quick apply
Bookkeeper - Olive Grove School
The Muslim Association of Canada —Mississauga, ON
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Income Tax Preparer
SIGMA TAX —Oakville, ON
- $17.60–$20.00 an hour
- Part-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
2d
Bookkeeper
Galaxie Brands Corporation —Hamilton, ON
- $50,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Finance
Quick apply
Bookkeeper
Fincentify —Oakville, ON
- $48,000–$58,000 a year
- Full-time
- Microsoft Office
- Analysis skills
- QuickBooks
- Dental care
- Paid time off
Bookkeeper
PARABOO FINANCIAL SERVICES LTD —Oakville, ON
- $18–$19 an hour
- Organizational skills
- Communication skills
Quick apply
Bookkeeper
Sigma Workforce Solutions —Oakville, ON
- From $25 an hour
- Full-time
- Data analysis skills
- QuickBooks
- Data entry
Quick apply
2d
Office Assistant
FAM Ti Inc —Burlington, ON
- Full-time
- Google Suite
- Microsoft Outlook
- Administrative experience
Quick apply
Wellness Coordinator / Front Desk Administrator
Roseland Wellness —Burlington, ON
- From $18 an hour
- Part-time
- Microsoft Word
- Google Suite
- Medical office experience
Quick apply
9d
Office jobs
stone house —Oakville, ON
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply

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bookkeeper jobs near burlington on

Office/Personal Assistant Commercial HVAC

Rise Mechanical LTD
Oakville, ON

Quick apply

Job details

Full-time
From $18 an hour

Qualifications

Google Suite
Customer communication
Document preparation
Supplier management experience
Customer service
Customer appointment booking
Client inquiry handling
Administrative support experience
Filing
Administrative and business operations experience
Research
Microsoft Office
Administrative experience
Schedule management
Customer service orientation
QuickBooks
Data entry
Customer support
Executive support experience
Data collection
Work order management
Bookkeeping
Dispatch experience
Communication skills
Team coordination
Time management
Office experience

Full job description

Rise Mechanical Ltd. is a growing commercial HVAC service company providing installation, maintenance, and repair services for commercial and institutional clients across Ontario. Our work supports critical facilities including hospitals, telecom infrastructure, modular sites, and commercial buildings where reliability and responsiveness are essential.

We are building a professional, accountable, and high-performing team to support our growth. As our operations expand, we are seeking an Office Assistant / Personal Assistant to support day-to-day operations, coordination, administration, and leadership.

The Office Assistant / Personal Assistant will work closely with the CEO and management team to help keep daily operations organized and ensure that administrative, scheduling, documentation, and follow-up tasks are completed efficiently. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced service environment.

Administrative Support

Manage incoming calls, emails, and service requests
Maintain organized digital records and documentation
Prepare and update internal reports and tracking sheets
Support general office administration tasks
Organize and maintain company files and records
Assist with preparing documents, correspondence, and internal communications
Monitor and follow up on outstanding administrative items

Personal Assistant / Executive Support

Provide day-to-day administrative support to the CEO and management team
Manage and organize calendars, meetings, appointments, and reminders
Assist with coordinating meetings and preparing required information or documents
Maintain task lists and follow up on outstanding items
Assist with personal and business-related scheduling and coordination as required
Help prioritize and organize daily activities for leadership
Conduct research and gather information when requested
Prepare emails, documents, reports, and other correspondence on behalf of management
Maintain confidentiality when handling sensitive business information
Follow up with employees, customers, vendors, and other parties on behalf of management
Assist leadership with various administrative and operational projects

Dispatch and Scheduling Support

Assist with scheduling service calls and technician assignments
Update job status and track progress in Housecall Pro or Jobber
Coordinate with technicians and customers regarding timing and site access
Follow up with technicians regarding job completion, documentation, and outstanding information
Help ensure the next day's schedule is organized and confirmed
Assist with rescheduling and responding to schedule changes

Invoicing and Billing Support

Assist with preparing invoices and job documentation
Ensure required job details are complete before billing
Support the next-day invoicing process
Follow up on missing job information, photos, timesheets, POs, and technician reports
Assist with maintaining accurate billing records
Communicate with customers regarding required billing information when needed

Customer Communication

Confirm appointments with customers
Provide updates on job status
Respond to customer inquiries professionally and promptly
Maintain professional communication with customers, technicians, vendors, and internal staff
Escalate issues to management when required

Data Entry and Systems Management

Enter and maintain accurate job data in company systems
Upload documentation, photos, service reports, and other job information
Support reporting and tracking across jobs and accounts
Maintain accurate customer and vendor information
Assist with keeping company systems and records up to date
Learn and effectively use company software and technology platforms

General Operational Support

Assist with procurement coordination and vendor communication
Support tracking of tools, equipment, and materials
Assist with supplier follow-ups and order tracking
Help coordinate company vehicles, equipment, and other operational requirements
Assist leadership with ad hoc operational tasks and projects
Identify administrative or operational issues and proactively help find solutions

Qualifications

2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role
Experience in a service-based or trades environment preferred
Strong organizational and time management skills
Strong attention to detail and accuracy
Proficiency with Microsoft Office or Google Workspace
Comfortable learning and using service software platforms
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Experience with scheduling, dispatch coordination, or office administration preferred

Preferred Experience

Experience working in HVAC, construction, or field service environments
Experience with scheduling or dispatch coordination
Familiarity with invoicing or bookkeeping support
Experience with systems such as Housecall Pro, Jobber, QuickBooks, or similar platforms
Previous experience supporting an owner, CEO, manager, or executive is an asset
Experience coordinating vendors, employees, customers, or contractors is an asset

Personal Attributes

Reliable and accountable
Highly organized and detail-oriented
Strong communication and customer service skills
Professional and mature approach
Able to manage multiple priorities without constant supervision
Proactive and solution-oriented
Strong follow-up skills
Comfortable working in a fast-paced and rapidly changing environment
Able to work independently while also supporting a team
Trustworthy and capable of handling confidential information
Willing to take ownership of tasks and see them through to completion

Candidates must be legally eligible to work in Canada.

Interested candidates are invited to submit their resume to [email protected]

Additional information about our company can be found at www.risemechanicalltd.com

Rise Mechanical Ltd.
Commercial HVAC Done Right.

Pay: From $18.00 per hour

Expected hours: 35.0 – 50.0 per week

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

Quick apply

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bookkeeper jobs in burlington on

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