Carp On Administrative assistant Jobs – 32 Openings This Week

Office Administrator & Executive Assistant
Marshall Canada Holdings Inc. —Ottawa, ON
- $60,000–$70,000 a year
- Monday to Friday
- Word processing
- Databases
- Administrative experience
9d
Reception & Office Administrator
Ottawa Senators —Kanata, ON
- $25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Administrative Assistant
Carpenters Union Training Centre Local 93 —Kanata, ON
- From $27 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
3d
Administrative Assistant
CIBC —Kanata, ON
- $48,880–$53,870 a year
- Full-time
- Business development
- Organizational skills
- Financial services
6h
Administrative Assistant - Health and Safety
Ottawa Catholic School Board —Ottawa, ON
- $54,167–$66,088 a year
- Full-time
- Google Suite
- Administrative experience
- High school diploma or GED
8d
Medical Office Assistant/Receptionist
ActiveCare Medical Services —Kanata, ON
- From $17.60 an hour
- Full-time
- Medical office experience
- Data entry
- Organizational skills
Quick apply
2d
Administrative Assistant
University of Ottawa —Ottawa, ON
- $56,858–$71,822 a year
- Full-time
- Inventory management
- Word processing
- English
8d
Post Office Assistant - Term
Canada Post —Stittsville, ON
- $20.54 an hour
- On call
- Bilingual
- Customer service
- High school diploma or GED
3h
Full-Time Administrative Assistant- Division of Neurology (Civic Campus) (Vacant)
Department of Medicine —Ottawa, ON
- $27.05–$32.33 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
8d
Office Administrator/Receptionist
The Best Vape Store —Ottawa, ON
- From $20 an hour
- Part-time
- Administrative experience
- Supervising experience
- Team management
Quick apply
Branch Office Administrator
Edward Jones —Ottawa, ON
- Full-time
- Computer literacy
- Computer skills
- Financial services
- Profit sharing
- Designated paid holidays
Medical Office Administrator (MOA)
Care Fertility —Ottawa, ON
- Full-time
- Word processing
- Medical office experience
- Administrative experience
Quick apply
Office Administrator/Bookkeeper
JSK FOOD & SERVICES INC —Ottawa, ON
- $18–$22 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply
Administrative Assistant - Barrhaven Dental, Ottawa, ON
123Dentist —Ottawa, ON
- $30–$32 an hour
- Full-time
- Customer service
- Administrative experience
Quick apply
Receptionist / Admin Assistant + Social Media Content Creator
Pro Care Physiotherapy & Athletes' Injury Center —Nepean, ON
- $20–$23 an hour
- Part-time
- Customer service
- English
- Administrative experience
- Flexible schedule
Quick apply
1d
Office Assistant
Matrix Video Communications —Ottawa, ON
- $40,000–$70,000 a year
- Full-time
- Microsoft Word
- Inventory management
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Casual Office Administrator
Ottawa Catholic School Board —Ottawa, ON
- From $27.75 an hour
- On call
- Word processing
- High school diploma or GED
- Front desk
2d
Office Administrator (Part-time)
Ridgeside Facility Services —Nepean, ON
- $19–$25 an hour
- Part-time
- Google Suite
- Oracle
- High school diploma or GED
- Flexible schedule
Quick apply
12h
Office Administrator
Luminos Industries —Nepean, ON
- $21.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid time off
Quick apply
4d
Administrative Assistant
University of Ottawa Heart Institute —Ottawa, ON
- $25.80 an hour
- Microsoft Office
- Administrative experience
- Data entry

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Office Administrator & Executive Assistant

Marshall Canada Holdings Inc.
Ottawa, ON

Apply Now

Job details

$60,000–$70,000 a year
9 days ago

Qualifications

Contract management
Document preparation
Supplier management experience
Word processing
Spreadsheets
Administrative support experience
Filing
Administrative and business operations experience
Databases
Administrative experience
Bachelor's
Contracts
Productivity software
Office management
College diploma
Business
Communication skills

Full job description

Marshall Land Systems is seeking an Office Administrator and Executive Assistant to join our team in Ottawa, Ontario. Reporting to the Head of HR, the Office Administrator & Executive Assistant will provide high-level administrative and executive support to the Managing Director, Canada, while also overseeing the day-to-day administrative requirements of Marshall’s Ottawa office.

The role will serve as a key administrative point of contact, supporting the effective and efficient operation of the office and ensuring a professional, organized, and welcoming workplace environment. This is a fully onsite position, requiring the successful candidate to work from Marshall Land Systems Ottawa office Monday through Friday.

Your responsibilities in this role:

General Office Management & Administration

Assist with hosting visitors, provide reception of guests and onsite meeting support as needed.
Coordinate and plan for office services tasks: asset management, supplies, parking, submitting maintenance requests, badges / key assignment.
Coordinate and distribute office mail and assist with sending and coordinating couriers/other mail delivery/pickups.
Liaise with office suppliers and manage office-related vendors and contracts (e.g., office supplies, promotional items, couriers, Landlord company, etc.).
Ensure the availability and proper inventory of office supplies to support daily operations.
Manage office information boards including Health and Safety information – keeps all HS related items current and compliant.
Manage off-site storage and on-site filing and storage requirements.
Maintain office appearance and cleanliness according to established standards.
Be cross trained to support other members of the administration services team as needed.
Participate in Shared Services administration meetings and provide the team’s insight in planning and budget processes.
Manage the online workstation booking system and provide regular communication to staff on “hot desking” workstation availability.

General Team Support

Provide general administrative support for the Managing Director including - calendars, email distribution groups, meeting minutes, and expense claims.
Work with key directors to understand the annual teamwork cadence and support senior leaders in planning and proactively scheduling.
Participate in planning team meetings and managing logistics where required (catering, room booking, IT, etc.).
Assemble data and prepare periodic and special reports, manuals, and correspondence.
Coordinate with the senior leaders to coordinate travel requirements with corporate travel agent (travel, accommodation, and catering).
Other duties as assigned.

Apply if you have most of the following:

A university degree, college diploma, or equivalent in a related field (e.g. Office Administration, Business Administration, Human Resources, Finance, etc.) is required.
Valuable experience in office management or business administration is required.
Ability to communicate/present complex information concisely and to audiences with different levels of knowledge.
Excellent Computer Skills: Microsoft Office suite experience required; experience with word processing, spreadsheet and database programs.
Advanced Microsoft Excel experience including macros, pivot tables, indexing, and V lookups.
Exceptional communication and interpersonal skills.
Must be eligible to meet security requirements, including the Canadian Controlled Goods Program and Canadian government security requirements.

ADDITIONAL INFORMATION

This job posting is for an existing vacancy.

The salary range for this position is $60,000 to $70,000 commensurate on qualifications and work experience.

ABOUT MARSHALL LAND SYSTEMS

Marshall Land Systems is a Canadian-owned global company with an unrivalled pedigree of British engineering excellence. From its origins in Cambridge, UK, through more than a century of innovation, pioneering advances from the nose of Concorde to the early Hydrogen fuel cell technology that ultimately powered the moon landings, Marshall engineers now continue to innovate specialist vehicles and infrastructure for NATO forces across the world.

From bomb disposal vehicles to deployed shelters, from command and control to CT scanners on the battlefield, Marshall Land Systems protects people in critical situations with the very best in engineering. It employs 600 people with major facilities the UK, Canada, and the Netherlands.

DISCLOSURES

We recognize the benefits of AI and use it to support activities such as creating job descriptions and reviewing information. However, we do not use AI to assess candidates, make hiring decisions, or conduct interviews, these are always carried out by people.

While candidates may use AI to support CV writing, we encourage applications to reflect your own experience and voice, and not be fully AI generated. We also ask that AI is not used during interviews, as we want to get to know you as an individual.

We are committed to a fair, transparent, and human recruitment process.

Marshall Land Systems is an equal opportunity employer and values a diverse and inclusive workplace. All qualified candidates will receive consideration for employment without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability, or any other characteristic protected by law. For more information please click here for Ontario and here for New Brunswick.

#LI-Onsite

Apply Now

Refine Your Search

administrative assistant jobs in carp on

Office Administrator & Executive Assistant

Reception & Office Administrator

Administrative Assistant

Administrative Assistant

Administrative Assistant - Health and Safety

Medical Office Assistant/Receptionist

Administrative Assistant

Post Office Assistant - Term

Full-Time Administrative Assistant- Division of Neurology (Civic Campus) (Vacant)

Office Administrator/Receptionist

Branch Office Administrator

Medical Office Administrator (MOA)

Office Administrator/Bookkeeper

Administrative Assistant - Barrhaven Dental, Ottawa, ON

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Office Assistant

Casual Office Administrator

Office Administrator (Part-time)

Office Administrator

Administrative Assistant

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