Department
Corporate Services
Job Type
Temporary
Number of Positions
1
Affiliation
Non-Union
Compensation Range
$33.02 - $35.89
Job Summary
Reporting to the Manager of Legislative Services/Deputy Clerk, the Freedom of Information (FOI) Assistant supports the Town’s Records and Information Management (RIM) program by helping fulfill the legislative requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and other relevant legislation. Working with the Records and FOI Coordinator, the position assists with responding to FOI requests through research, processing, and analysis. The position also provides assistance in the processing of physical and electronic records.
Job Duties Include
The following responsibilities and duties of this position include but are not limited to:
- Provides exceptional customer service to individuals and organizations seeking access to Town records through the Freedom of Information (FOI) process. Administers the FOI submission process and responds to FOIs in an expeditious manner.
- Provides access to information and/or privacy consultation and guidance to staff and stakeholders.
- Reviews responsive records, identifies sensitive and confidential information, and applies exemptions in accordance with legislative requirements (MFIPPA) and the Town’s protocols.
- Assists in the implementation of strategies to increase routine disclosure of Town records and improve the FOI process for all stakeholders.
- Assists with preparation of annual reports to the Information and Privacy Commissioner (IPC).
- Assists in the administration of the Town’s physical and electronic records collection, including processing annual additions, preparing records for digitization, labelling files, and tasks related to enacting a new records retention schedule.
- Support the RIM program and Corporate Services Department through administrative tasks such as email responses, phone call responses, and mail.
- Currently enrolled in or successful completion of post-secondary library science, archival sciences, information management, public administration or related program or equivalent training and related experience.
- Records and information management principles and/or computer sciences with training in database management
- Strong business acumen, including industry- and domain-specific knowledge of the organization and its business units. Familiarity with industry trends and innovation.
- Excellent interpersonal and communication skills (both oral and written).
- Excellent organization, time management, prioritization, and project planning skills.
- Minimum one year experience in data entry and record keeping
- Minimum one year experience in conducting research and documenting findings
- Minimum one year experience Customer service experience
- Compensation: We offer competitive pay that reflects the responsibilities of the position.
- Contract Duration: This temporary part-time position is expected to last approximately 24 months, with an anticipated end date of August 25, 2028.
- Hours of Work: This is a non-union, part-time position requiring 24 hours of work per week. Hours will be scheduled between Monday and Friday.
- Town Perks: The Town offers part-time staff access to an Employee & Family Service Program, Health & Wellness Program, Town of Ajax Fitness Centre Combo Membership and a defined pension plan (OMERS pension - https://www.omers.com/).
- Hybrid Work Program : The Town offers a Hybrid Work Program. A flexible work arrangement, including the option to work from home some or a majority of the time, is currently a possibility with this position, and can be discussed during the interview process.
How to Apply
If this opportunity matches your interest and experience, please click the “Apply” button and apply by 11:59 p.m. on the closing date:
July 22, 2026
Vacancy Statement
All job postings issued by the Town of Ajax are intended to fill existing vacant positions unless otherwise stated.
Are you a current Town of Ajax employee?
If you are a current Town of Ajax, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.
Equal Opportunity Employer
The Town of Ajax is committed to employment equity and building a workplace where all employees feel valued, respected and supported. We welcome applications from candidates of all backgrounds, especially those who have been historically excluded, including Black and Indigenous people, racialized communities, disabled persons, 2SLGBTQIA+ individuals, and others facing systemic inequities. If selected for an interview, you will be provided with an opportunity to indicate your access needs. We are committed to ensuring an accessible and respectful hiring process.
If you would like to request content in an alternate format, please contact Human Resources by emailing [email protected] .
Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.
Artificial Intelligence (AI)
We utilize AI solely for the purpose of anonymizing the application process to help ensure fairness and equity. Please note that AI is not used to screen candidates or make decisions regarding their suitability for any role.
