Administrative Assistant, Administration Grandview Lodge
Vacancy: Yes
Posting #: NU-2026-26
Posting Period: June 29 - July 12, 2026
Employer Group: Non-Union
Reporting to: Administrator, Grandview Lodge
Grade: 6
Wage Range Annually: $61,844 - $75,239
Position Status: Temporary Full-Time (Until approximately July 30, 2027)
Work Hours per Week: 35
Location: Grandview Lodge, Dunnville
- Self-Direction
- Interpersonal Communication
- Collaborative Skills
- Digital Literacy
Provide efficient and confidential administrative and technical support to the Director/Manager and Divisional staff in order for the Division to operate effectively and efficiently. Additionally, assist with the coordination of divisional business services, functions, and operations. As well as provide customer service to internal and external clients, including representatives of various levels of government, management, peers, staff, and the general public.
- Community College Diploma relative to the area of responsibility completed within two academic years.
- Some experience in administrative work or customer service, preferably in a long-term care environment.
- Thorough understanding of municipal, corporate and divisional business administration procedures to recommend and/ or undertake activities that increase efficiency of the Division.
- A Valid Ontario Driver’s License and access to a reliable vehicle.
- Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/or exchange routine information.
- Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
- Demonstrated ability to work independently referring only major problems to supervisor/ managers.
- Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
- Proven ability to handle/process cash, valuables and/ or issue receipts.
- Demonstrated analytical and problem solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
- Demonstrated capability to provide orientation or technical guidance, as needed.
- Organizational skills with conscientiousness, to avoid errors and ability to meet deadlines.
- Excellent interpersonal skills including the ability to work effectively in a team environment and guide interdisciplinary team- based discussion to increase staff morale, team building and team sprit.
- Technology Aptitude
- Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
- Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
The incumbent is responsible for, but not limited to:
- Build and maintain relationships with internal and external contacts with an emphasis on building trust in/with the Division while ensuring effective public relations that sustain the positive image of the County.
- Work with Director/Manager or Divisional staff to resolve issues related to divisional business using internal and external relationships.
- Assist with the development of operating and capital budgets; input budgets data; monitor approved budget.
- Review and process invoices, enter purchase orders, reconcile procurement card accounts, and complete account reconciliations throughout the year as required by applicable Policy and Procedures.
- Provide correct information to inquiries or refer requests to those who have the necessary information or knowledge to respond.
- Prepare Social Media on behalf of the Division to provide updates to the public regarding service impacts and other important informational updates.
- Assist with divisional recruiting process by organizing resumes, booking interviews, completing reference checks, and completing unsuccessful applicant letters.
- Provide technical support for various corporate software for office and field staff as requested.
- Reports
- Coordinate, prepare and proofread written documentation from management staff, being cognizant of deadlines.
- Prepare and analyse statistical data; research best practices related to divisional functions and ensure accuracy of information.
- In conjunction with Human Resources staff, coordinate, on behalf of the Director/Manager, the collection, administration, analysis and/or accuracy of employee data such as compensation information, attendance records, vacation records, policies and procedures, performance management and professional development of Division staff.
- Record Management
- Maintain approved records management system for the Division, ensuring that documentation is readily retrievable.
- Scheduling
- Schedule meetings for the Director/Manager and Supervisors with County and non-County Staff, which includes meeting invitations
- Register divisional staff for conferences, seminars and trade shows including arranging for accommodations
- Divisional
- Follow the GVL philosophy of delivering care to Residents by utilizing DementiAbility and GPA principles.
- Develop and distribute the Monthly Resident & Family newsletter.
- Produces the weekly communication update for all staff.
- Acts as a recording secretary to the UFCW, Labour Management Committee, Ethics, Professional Advisory Committee (PAC) as well as other teams as required.
- Provides backup support to the position of AA–Nursing
- Acts as a liaison between the Home and Support Services Division to ensure that all certificates of insurance and WSIB clearances are current and complete.
- Ensure all employee accidents/incidents are entered into Star Garden Production System (Health & Safety).
- Ensure all policies and procedures are up-to-date
- Ensure personal actions are in line with Resident Bill of Rights.
Demonstrate commitment to the Haldimand County Code of Conduct
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.
