Senior Accounts Payable Associate
Location: Beamsville, Ontario
Department: Finance
Reports To: Controller, Irrigation Ontario
Employment Status: Full-Time, Permanent
Who We Are
AdeptAg is North America's leading provider of controlled environment agriculture solutions. We design, engineer, manufacture, and integrate innovative growing systems that help commercial growers maximize efficiency, productivity, and sustainability. Through our family of companies, we deliver comprehensive solutions including automation, irrigation, climate control, and growing systems to customers across North America and around the world.
Why Work for Us
At AdeptAg, we believe our employees are our greatest asset. We offer:
- Medical, Dental, and Vision Insurance
- Company-paid Life Insurance
- Voluntary Life and Accident Insurance
- Paid Time Off and Holidays
- Opportunities for professional growth and development
- Collaborative and team-oriented work environment
Position Summary
The Senior Accounts Payable Associate is responsible for the accurate and timely processing of vendor invoices and payments for AdeptAg's Irrigation businesses, including Zwart. This position plays a critical role in maintaining strong vendor relationships, ensuring compliance with company policies, and supporting the overall financial operations of the organization.
The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage a high volume of transactions in a fast-paced manufacturing environment.
Responsibilities
Accounts Payable Administration
- Process and verify a high volume of vendor invoices, ensuring accuracy and proper coding.
- Review invoices for completeness and obtain required approvals in accordance with company policies.
- Reconcile accounts payable transactions and investigate discrepancies.
- Maintain accurate vendor records, including tax documentation, payment terms, and contact information.
- Process vendor payments through checks and wire transfers according to established payment schedules.
- Respond to vendor inquiries and resolve invoice and payment issues in a professional and timely manner.
- Monitor outstanding payables and assist with cash flow planning activities.
Financial Reporting & Compliance
- Support month-end and year-end closing activities.
- Prepare and maintain accounts payable reports and supporting documentation.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Support internal and external audit requests as required.
Collaboration & Continuous Improvement
- Work closely with Accounting, Purchasing, Operations, and other departments to resolve invoice discrepancies and improve processes.
- Identify opportunities to improve efficiency and accuracy within accounts payable functions.
- Participate in special projects and other duties as assigned.
Qualifications
Education
- Associate’s degree in accounting, Finance, Business Administration, or a related field required.
- Bachelor's Degree preferred.
Experience
- Minimum of three (3) years of Accounts Payable experience.
- Experience in a manufacturing or project-based environment required.
- Experience processing high volumes of invoices and vendor payments.
Knowledge, Skills & Abilities
- Strong proficiency with Microsoft Office, particularly Excel.
- Experience with Microsoft Great Plains and or similar ERP systems preferred.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Effective problem-solving and analytical abilities.
- Strong verbal and written communication skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Ability to work independently and collaboratively within a team environment.
Physical Requirements
- Primarily office-based work environment.
- Ability to sit for extended periods while working at a computer.
- Occasional standing and walking throughout the office.
- Ability to lift and carry up to 25 pounds occasionally.
- Ability to review financial documents and data on a computer screen for extended periods.
- Ability to communicate effectively with employees, vendors, and business partners in person, by phone, and electronically.
Equal Employment Opportunity
AdeptAg is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. All employment decisions are made based on business needs, job requirements, and individual qualifications.
Accessibility Statement
AdeptAg is committed to providing accommodations throughout the recruitment and employment process in accordance with applicable laws. If you require accommodation during any stage of the hiring process, please notify Human Resources.
This position is being advertised to fill an existing vacancy.
Artificial intelligence (AI) may be used to assist in the screening and assessment of applications during the recruitment process.
