Req ID: 223704
Location: Central Zone, NSH Performance Centre
Department: CFO & VP Corporate Serv Infrastructure
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 20-Jul-26
The Nova Scotia Health Performance Centre provides a collaborative and efficient workspace for Nova Scotia Health interprofessional groups and external partners, including the provincial C3: Care Coordination Centre. The Performance Centre - with more than 60 offices, 100 workstations and 11 meeting rooms - is designed to support teams with dedicated areas for work and meetings, enhancing visibility and streamlining decision-making. This results in improved efficiencies and faster achievement of provincial Action for Health targets. By co-locating complementary Nova Scotia Health groups focused on care plan innovation, infrastructure development, process improvements, and more, the Performance Centre accelerates project completion and enhances overall performance. This approach fosters models of improved patient care, better support systems for staff, and effective health care innovation. The NSH Provincial Executive Offices are located at this campus.
Under the supervision of the Site Manager, the Site Administrative Assistant ensures that all safety and security protocols are followed, maintaining a welcoming and secure environment for both staff and visitors. They will play a key role in providing essential administrative support to ensure the smooth day-to-day operation of the three floors of the Performance Centre.
Key responsibilities of the Site Administrative Assistant includes:
- Assists with multiple meeting room bookings, queries, and attendee arrivals
- Set up and tear down of events
- Assisting flex team members with space reservations
- Supporting permanent team members with any site issues
- Ensuring meeting spaces are set up at the end of the day for team member use the following day
- Maintaining kitchen and office inventory
- Maintaining a site database for tracking visitor and maintenance logs
- Responding to general inquiries
- Ensuring adherence to administrative procedures and guidelines
- Acting as a liaison between departments to facilitate efficient operations
- Maintaining a welcoming and secure environment for both staff and visitors
- Ensuring that all safety and security protocols are followed
We would love to hear from you if you have the following:
- Diploma / Certification / Degree in office/business administration, hospitality management, project management or equivalent
- 3-5 years of relevant experience within a university, hospital, or comparable environment
- Organization and planning skills, including developing a work schedule, monitoring progress towards goals, and tracking details, data, information, and activities
- Previous event planning or hosting experience an asset
- Working knowledge of project management fundamentals
- High level of diplomacy
- Excellent oral and written communication skills
- Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, OneNote, MS Project) and Adobe Acrobat
- Exceptional interpersonal skills with the ability to establish and maintain positive working relationships with internal and external clients; able to work cooperatively and effectively with others to set goals and resolve problems
- Excellent communication skills; able to speak, listen and write in a clear, confident, thorough, and timely manner using appropriate and effective communication tools and techniques
- Effective time management and decision-making ability to set priorities based on deadlines (both internal and external); demonstrated capacity to manage multiple priorities with minimal supervision
- Highly resourceful and adaptable with problem-solving
- Strong attention to detail
- Able to work both independently and as part of a team
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
- Permanent full-time position; 75 hours biweekly
- Hours of work are 7:30am - 3:30pm Monday - Friday
- This position is located on-site at the Nova Scotia Performance Centre at 90 Lovett Lake Court, Halifax
- Reliable transportation is required for this position
- Please note that this location is not directly on a Halifax Transit route
- Pay Scale Type: Non-Union
- Band: 1
- Hourly Rate: $24.2932 - $29.7592
- Annual Salary: $47,371 - $58,030
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development, and employee support programs may also be available.
What you'll love about Nova Scotia Health
Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.
From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
