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Program Administrative Support Clerk

Ministry of the Solicitor General -
Hamilton, ON

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Job details

Temporary
$26.92–$31.31 an hour
12 days ago

Qualifications

Microsoft Word
Clerical processing
Record keeping
Document preparation
Data management software
Spreadsheets
Writing skills
Administrative support experience
Filing
English
Databases
Administrative experience
Written report writing
Organizational skills
Proofreading
Communication skills
Information management

Full job description

Back to search results

Apply By: Thursday, September 10, 2026 11:59 pm EDT

Program Administrative Support Clerk

Job ID:

248086

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Maplehurst Correctional Complex / Hamilton Wentworth Detention Centre

City:

Hamilton, Milton

Position(s) language:

English

Job term:

4 Temporary (up to 6 months with possible extension)

Job code:

C08OAD - Office Administration 08 (COR)

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province. We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Administrative Support Clerk.

The successful candidates will provide a wide range of administrative support to a large team.

About the job

In this role, you will:

Oversee the flow of information, track documents and maintain accurate records using online applications
Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
Establish and maintain a filing system
Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
Proof read documents for accuracy, grammar and formatting

What you bring to the team

Analytical, Problem Solving and Organizational Skills

You can identify and resolve administrative-related issues
You can verify accuracy and completeness of documents, files and information, and correct discrepancies
You can determine workload priorities and manage conflicting deadlines

Information Management Skills

You have proven experience to oversee the flow of information and track documents
You can establish and maintain a filing system in accordance with record management guidelines and standards
You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

Computer Skills

You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

Administrative Skills

You have proven experience working in a team environment to provide a wide range of administrative services
You have proven experience working in a large organization or within an institutional setting

Communication and Interpersonal Skills

You can communicate and work effectively within a multi-disciplinary team environment
You have excellent writing skills to prepare written correspondence

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
a comprehensive compensation and benefits package
comprehensive benefits that look after your holistic wellness needs
base salary that aligns to market trends with performance-based pay and scheduled salary progression
tailored work arrangements, including opportunities like flex hours, self-funded leave and more
a modern, friendly and accessible physical work environment

Additional information:

Apply by:

Thursday, September 10, 2026 11:59 pm EDT

Position details:

2 English Temporary, duration up to 6 months, 661 Martin St, Milton, Central Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS
2 English Temporary, duration up to 6 months, 165 Barton St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3-7

Category:

Administrative and Support Services

Posted on:

Wednesday, August 26, 2026

Note:

About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
T-CL-248086/26(4)

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

Apply Now

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Program Administrative Support Clerk

About the job

What you bring to the team

Analytical, Problem Solving and Organizational Skills

Information Management Skills

Computer Skills

Administrative Skills

Communication and Interpersonal Skills

Don't meet every qualification?

How we support diversity, inclusion and accessibility

What we offer

Additional information:

How to apply: