Hinton, Ab Administrative assistant Jobs – 4 Openings This Week

Office Administrator
Hinton Heating & Sheet Metal —Hinton, AB
- $22–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Dental care
Quick apply
Administrative Assistant
Hinton Physical Therapy —Hinton, AB
- From $16 an hour
- 8 hour shift
- Microsoft Word
- Google Suite
- English
Quick apply
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Office Administrator

Hinton Heating & Sheet Metal
Hinton, AB

Quick apply

Job details

Permanent | Full-time
$22–$30 an hour

Qualifications

Microsoft Word
Sage
Microsoft Excel
Accounting software
Filing
English
Administrative experience
Construction experience
Communication skills
Time management

Full job description

Job Overview
For over 20 years, Hinton Heating & Sheet Metal Works has provided Residential & Commercial HVAC, service repair, and maintenance services throughout Hinton and surrounding areas. Our customers rely on us to keep their operations running-and our team relies on strong administrative support to make that happen.

We're looking for a highly organized and detail-oriented Office Administrator to join our growing team. This role is ideal for someone who enjoys working with numbers, staying organized, supporting multiple departments, and helping create efficient systems that keep a business operating smoothly.

You'll play a key role in supporting our accounting, payroll, operations, and management teams while ensuring information is accurate, organized, and completed on time.

What You'll Be Doing

As an Office Administrator, you'll support the day-to-day administrative and financial functions of the company while helping maintain organization across multiple departments.

Key Responsibilities

Assist with accounts payable and accounts receivable administration.

Prepare, process, and organize invoices, purchase orders, and customer documentation.

Support payroll preparation and employee hour tracking.

Maintain organized digital and physical filing systems.

Reconcile receipts, expenses, and supporting documentation.

Perform data entry and maintain accurate records.

Monitor outstanding invoices and assist with collections follow-up.

Maintain customer, vendor, and employee records.

Prepare spreadsheets, reports, and internal documentation.

Coordinate communication between office staff, management, and field operations.

Assist with purchasing, inventory tracking, and office supply management.

Provide administrative support for special projects and operational initiatives.

Maintain confidentiality of financial, employee, and company information.

Monitor service requests for customers and ordering parts that are required.

Communicate with customers to schedule return appointments and provide updates on service status.

Attend to customer service requests via email and over the phone.

What We're Looking For

Previous experience in an administrative, bookkeeping, or office support role

Strong organizational and time-management skills

Excellent attention to detail and accuracy

Ability to manage multiple tasks and changing priorities

Strong problem-solving abilities and initiative

Professional communication skills

High level of discretion and confidentiality

Technical Skills

Experience with the following is preferred:

Microsoft Excel

Microsoft Word

Google Sheets, drive, and file management

Bonus Experience

Sage Software experience or similar accounting software.

Experience working in trades, construction, service, HVAC, refrigeration, mechanical, or contracting environments is considered a strong asset.

What Success Looks Like

In this role, you'll contribute directly to the efficiency of the organization through:

Accurate financial and administrative documentation

Timely invoice processing and reporting

Organized recordkeeping and file management

Accurate payroll preparation support

Strong communication and coordination between departments

Excellent communication skills and capability to work as a team & independently

Strong written and verbal communication skills, fluent in English

Pay: $22.00-$30.00 per hour

Work Location: In person

Pay: $22.00-$30.00 per hour

Benefits:

Dental care
Extended health care

Work Location: In person

Quick apply

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