Kelowna Bc Assistant to ceo Jobs – 4 Openings This Week

Executive Assistant
DoubleTree by Hilton Kelowna —Kelowna, BC
- $20–$25 an hour
- Part-time
- Microsoft Outlook
- Hotel
- Organizational skills
Quick apply
Executive Assistant to CEO
EatDabble Foods Ltd. —Tsinstikeptum 9, BC
- $25–$30 an hour
- Part-time
- Hybrid work
- Google Suite
- Research
- Microsoft Office
- Store discount
Quick apply
7d
Executive Assistant
Canco Petroleum —Kelowna, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Travel
- Dental care
Quick apply
Executive Assistant
Martell Ventures —Kelowna, BC
- $80,000–$90,000 a year
- Google Suite
- English
- Administrative experience
Quick apply

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Real Estate Personal Assistant
The Daryl King Team —Richmond Hill, ON
Must have a valid Driver's Licence and access to reliable vehicle. Bachelor's degree in Business, Real Estate, or a related field (preferred).
From $25 an hour
Quick apply
9d
Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association —Toronto, ON
A valid vulnerable sector police record check completed within one year. With a staff of 500 members (including full-time and part-time staff) and the help of a…
$48,000–$55,000 a year
Quick apply

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Executive Assistant

DoubleTree by Hilton Kelowna
Kelowna, BC

Quick apply

Job details

Part-time | Full-time
$20–$25 an hour

Qualifications

Microsoft Outlook
Document preparation
Finance
Supplier management experience
Administrative support experience
Filing
Schedule management
Invoice payment processing
Records management
Organizational skills
Contracts
Project management software
Executive support experience
Document management
Document management systems
Communication skills
Team coordination
Time management

Full job description

The Executive Assistant plays a key role in supporting the CEO and the day-to-day operations of a growing hotel development and investment company. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

The Executive Assistant is responsible for coordinating administrative, financial, and operational tasks to ensure projects, deadlines, and corporate obligations are completed efficiently. This role serves as the CEO's organizational partner, proactively tracking responsibilities, following up on outstanding items, and helping move projects forward.

Key ResponsibilitiesExecutive Support

Manage and maintain the CEO's task list, ensuring priorities are organized and regularly updated.
Proactively remind the CEO of upcoming deadlines, meetings, and action items.
Assist the CEO in completing administrative and operational tasks.
Follow up on outstanding items with internal team members and external partners.
Prepare documents, correspondence, reports, and meeting materials.

Accounts Payable

Process and pay invoices accurately and on time.
Maintain organized records of invoices, receipts, and payment confirmations.
Coordinate with suppliers and accounting professionals regarding payment inquiries.
Ensure vendor information and payment records remain accurate.

Vendor & Contractor Coordination

Communicate professionally with contractors, consultants, suppliers, government agencies, lenders, and service providers.
Obtain quotes, schedule meetings, coordinate deliveries, and follow up on outstanding requests.
Maintain positive working relationships with external partners.

Corporate Administration & Compliance

Track important corporate filing deadlines, including tax filings, annual reports, insurance renewals, permits, licenses, and other regulatory requirements.
Maintain a compliance calendar and ensure all deadlines are met.
Coordinate with accountants, lawyers, and other professional advisors as required.

Project & Task Management

Maintain a comprehensive master task list for the company and CEO.
Monitor progress on projects and follow up with responsible team members.
Identify overdue items and ensure they receive appropriate attention.
Help coordinate priorities across hotel developments, renovations, acquisitions, financing activities, and corporate initiatives.

Administrative Support

Organize digital and physical filing systems.
Schedule meetings, appointments, and travel arrangements.
Prepare meeting agendas and record action items where required.
Assist with document management, contracts, and corporate records.

Qualifications

Excellent organizational and time management skills.
Strong attention to detail and ability to manage multiple priorities.
Excellent written and verbal communication skills.
High level of professionalism and discretion with confidential information.
Proficiency with Microsoft Office (Excel, Word, Outlook) and cloud-based document management systems.
Experience using project management or task management software is an asset.
Previous experience supporting executives, real estate developers, construction companies, or hospitality organizations is preferred.

Pay: $20.00-$25.00 per hour

Ability to commute/relocate:

Kelowna, BC V1X 4J2: reliably commute or plan to relocate before starting work (required)

Location:

Kelowna, BC V1X 4J2 (required)

Work Location: In person

Quick apply

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