Controller (Non-Profit)
At Home and Community Support Services Grey-Bruce (HCSS), we're dedicated to helping people live safely, independently, and with dignity in their own communities. You'll join a team that supports thousands of people throughout Grey and Bruce counties to remain connected, independent, and cared for. As our Controller, you'll play a key role in supporting a mission that makes a meaningful difference every day while helping ensure the financial strength of an organization that truly changes lives. If you're looking for a rewarding career with a collaborative, community-focused organization, we'd love to hear from you.
Duties & Responsibilities:
- Extensive knowledge of accounting software applications, and integration between multiple software applications
- Review and approve daily transactions
- Complete monthly balance sheet reconciliations
- Review and analyze monthly revenue and expenses
- Monitors restricted funds and ensures spending matches specific grant requirements
- Balance Microsoft FRX reports to Great Plains financial statements
- Prepare monthly journal entries and financial statements and notes for the Executive Director and the Board
- Close month end
- Prepare and submit quarterly reports within the approved timelines using ministry software
- Close year end
- Prepare and submit audited financial statements to the Ontario Health West (OHW) and Ministry of Health (MOH) within the approved timelines using ministry software
- Complete the Annual Reconciliation Report using ministry software and submit the approved report to OHW with a hard copy to be provided to OHW and MOH within the approved timelines
- Liaise with the OHW regarding financial matters
- Prepare and balance annual budget in consultation with management
- Prepared draft budget for board approval
- Complete budget with ministry software and submit to OHW within prescribed timeline
- Monitor and report variances to budget to the Executive Director on a monthly basis
- Monitor cash flow
- Attend monthly management and administrative team meetings
- Participate in committees as required, such as Finance Committee meetings and Board meetings in which financials and budgets are being discussed
- Establish purchasing practices to ensure accountability and adequate availability of office supplies
- Oversee the establishment and maintenance of inventories of assets held by the agency
- Negotiate equipment renewals and purchases within allowable limits
- Seek our least cost options that fulfill the needs of the agency through submission of quotes and Director approval within allocated budget;
- Ensure appropriate approvals are received
- Supervise and support the finance department, including hiring and disciplinary procedures
- Conduct annual performance evaluations
- Ensure adequate coverage during vacations, illness, etc.
- Act as back-up liaison with the contracted technical support team, reporting all problems and following through to resolution;
- Ensure all office equipment is functioning properly and replaced as needed;
- Evaluate and monitor the financial procedures of the agency and make recommendations regarding possible improvements;
- Develop and revise administration policies
- Review and approve all cheques within authority, arrange signature stamp and ensure stamp is always secured
- Arrange for the timely signing of cheques which exceed your authority;
- Complete semi-annual HST report;
- Ensure timely completion of the annual charity return
- Work with and maintain a positive relationship with external auditors
General Duties
· Reports directly to the Executive Director, while supervising the finance department
· Maintain privacy and confidentiality
· Attend team meetings
· Adhere to the Occupational Health and Safety Act and its associated regulations
· Complete mandatory annual online training courses
· Must have access to a reliable vehicle and ability to travel within Grey and Bruce
This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the successful candidate. The successful candidate may be asked to perform other duties as required.
Competencies & Qualifications
- Five plus years of advanced accounting experience in a mid to large size organization
- Accounting degree or working toward a final designation with experience in an advanced accounting position
- Exceptional interpersonal and communication skills both written and verbal
- Strong analytical and organizational skills
- Expert knowledge and experience working with Microsoft Office, Google Docs
- Expert Knowledge in industry specific accounting software
- Minimum of 5 years’ experience preparing detailed multi-program budgets
- Minimum of 5 years’ staff supervisory experience
- Demonstrated ability to manage a busy multi-site automated office environment
Compensation & Total Rewards
· Hourly wage starting at $41.79/hour, but flexibility is available for the right experience and qualifications
· 72.5 hours biweekly, Mondays to Fridays
· Vacation starts at 3 weeks annually, prorated for the year
· Paid Time Off offered is 10 days annually, prorated for the year
· Benefits, including dental and paramedical; family benefits available as well
· TFSA/RRSP matching up to 5% annually
This position is for an existing vacancy at HCSS. HCSS does not use Artificial Intelligence (AI) to review applications and/or resumes. Only successful applicants will be contacted for interviews; candidates who have completed the interview process will be notified of their status once the selection process decisions are finalized.
HCSS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. HCSS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Pay: From $41.79 per hour
Expected hours: 72.5 per week
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home
Work Location: In person
