Kingston, On Administrative assistant Jobs – 24 Openings This Week

Accounts Receivable/Office Administrator
Environmental 360 Solutions —Kingston, ON
- $50,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- High school diploma or GED
- Profit sharing
- Disability insurance
Quick apply
2d
Office Administrator/Bookkeeper
Confidential —Kingston, ON
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Reception / Administrative Assistant
Limestone Property Management —Kingston, ON
- $22–$23 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
6d
Administrative Assistant
Kingston Community Legal Clinic —Kingston, ON
- $32,320 a year
- Part-time
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
14d
Administrative Assistant, Sales
Medavie —Ontario
- $46,292–$52,078 a year
- Full-time
- Microsoft Office
- Administrative experience
- No university degree
- Dental care
1h
Construction Administrative Assistant
Homestead Land Holdings Limited —Kingston, ON
- $54,000–$60,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Permanent Full Time Administrative Assistant – MNU-26-06
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Client Services & Administrative Assistant (Kingston Location)
Upper Level Doors Inc. —Kingston, ON
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
7d
Temporary Full Time Administrative Assistant – MNU-26-07
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Office Administrator
Dillon Consulting Limited —Kingston, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Administrative Assistant to the AVP (Finance and Administration)
Queen's University —Kingston, ON
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Finance
6d
Office Administrator
Anchor Windows and Doors —Kingston, ON
- From $18 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
Quick apply
10d
Seasonal Office Administrator
Greenshield Pest Control Inc —Kingston, ON
- $20–$25 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
Quick apply
6d
Office Administrator / Operations Support
West Consulting —Glenburnie, ON
- $17.20–$24.00 an hour
- Full-time
- Hybrid work
- Administrative experience
- High school diploma or GED
- QuickBooks
Quick apply
1d
Office Administrator
Guernsey Plumbing —Glenburnie, ON
- $25–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Administrator
BELFOR CANADA INC. —Kingston, ON
- $50,000 a year
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply

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Whitaker Construction —East York, ON
Reporting to the Director of Operations, this individual will play a key role in supporting day-to-day office operations, including clerical duties, data entry,…
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Office Administrator / Dispatcher / Accounts Receivable
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Accounts Receivable/Office Administrator

Environmental 360 Solutions -
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$50,000 a year
2 days ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Filing
Administrative experience
High school diploma or GED
Accounting
Organizational skills
Time management
Office experience

Full job description

Position Title: Accounts Receivable/Office Administrator

Location: Kingston, ON

Salary: 50,000.00

Company Overview

At Environmental 360 Solutions Ltd. (E360S), we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

Position Description

We currently have an exciting role for a Office Administrator based out of our Kingston, ON location. This position will be working with our Kingston, Belleville and Trenton Offices and be responsible for Office Admin, Accounts Payable, Accounts Receivable, Dispatch and Customer Service.

Position Responsibilities

Manage daily office administrative tasks, including filing, data entry, document preparation, and maintaining organized records for operations and compliance.
Coordinate dispatching of waste collection crews, ensuring routes are assigned efficiently and adjusting schedules in response to service delays, customer needs, or equipment issues.
Monitor route progress in real time, communicating with drivers to resolve issues such as missed pickups, traffic delays, or access challenges.
Serve as the primary point of contact for customers, handling inbound calls, emails, and service requests with professionalism and timely follow‑through.
Process customer work orders, including new service setup, cancellations, bin deliveries, bin swaps, and special pickups.
Generate and send customer invoices, ensuring accurate billing for scheduled pickups, container rentals, disposal fees, and special services.
Manage accounts receivable tasks, including recording payments, conducting follow‑ups on overdue accounts, and supporting monthly AR reporting.
Handle accounts payable, verifying vendor invoices, reconciling statements, and preparing payments for approval in accordance with company policies.
Maintain accurate customer, route, and billing information within the dispatch or waste‑management software system.
Coordinate with operations and drivers to communicate customer concerns, service changes, safety notes, or access instructions.
Assist with compliance‑related documentation, such as route logs, weight tickets, disposal manifests, and environmental or municipal reporting requirements.
Support management with administrative reports, including dispatch summaries, route efficiency updates, financial tracking, and customer service metrics.

Qualifications

Exceptional communicational skills
Excellent organizational skills
Proficient accounting experience
Proficiency with billing and A/R
Proven ability to work independently while being a team player
Other duties may be assigned

What We Offer

Competitive hourly rate
Company sponsored benefits
RRSP/DPSP Contributions
Room for advancement

How To Apply

This is more than a job - it’s your opportunity to be part of something bigger. At E360S, we’re setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let’s build a sustainable future we can all be proud of. Apply today and discover what’s possible when purpose meets progress.

This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.

#INDL

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Profit sharing
Vision care

Education:

Secondary School (required)

Experience:

Billing/A/R: 2 years (required)
Dispatch: 1 year (preferred)
Office Admin: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in kingston, on

Accounts Receivable/Office Administrator

Office Administrator/Bookkeeper

Reception / Administrative Assistant

Administrative Assistant

Administrative Assistant, Sales

Construction Administrative Assistant

Permanent Full Time Administrative Assistant – MNU-26-06

Client Services & Administrative Assistant (Kingston Location)

Temporary Full Time Administrative Assistant – MNU-26-07

Office Administrator

Administrative Assistant to the AVP (Finance and Administration)

Office Administrator

Seasonal Office Administrator

Office Administrator / Operations Support

Office Administrator

Administrator

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