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Executive Assistant- Chief of Staff

Regal Rexnord -
Langley, BC

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Organizational skills
AI

Full job description

THE OPPORTUNITY

We are seeking an exceptional Executive Assistant- Chief of Staff to partner with the President of the Power Management division at Regal Rexnord. This is a newly created role designed to support a dynamic, fast-paced executive who operates across multiple sites, time zones, and strategic initiatives.

This position requires someone who can anticipate needs before they arise, operate with minimal direction, and become a trusted right hand to a leader who sets high standards. You'll be the central hub that keeps everything running seamlessly - from complex travel logistics to critical meeting preparation to ensuring nothing falls through the cracks.

Beyond supporting the President, you will also provide administrative support to other senior leaders within the division, making you an integral part of the leadership team's success.

If you're someone who thrives on being two steps ahead, takes pride in flawless execution, and can handle the intensity of supporting a high-performing executive, this role is for you.

RESPONSIBILITIES

Executive Support & Time Management

Manage an extremely complex, ever-changing calendar across multiple time zones with precision and foresight
Proactively identify scheduling conflicts and make real-time adjustments with minimal guidance
Anticipate the President’s needs and priorities, often before being asked
Serve as a gatekeeper and strategic filter - determining what requires immediate attention versus what can be delegated or deferred
Prepare comprehensive briefing materials, agendas, and background information for all meetings
Ensure the President is always prepared, on time, and has what he needs
Travel & Logistics Coordination
Arrange detailed domestic and international travel itineraries for a heavy travel schedule
Build in contingencies and maintain real-time communication during travel disruptions
Coordinate ground transportation, accommodations, and site visit logistics
Manage expense reporting and reconciliation with meticulous accuracy

Communication & Stakeholder Management

Act as a liaison between the President and internal/external stakeholders
Draft, proofread, and manage correspondence with impeccable attention to detail
Screen and prioritize incoming requests, ensuring critical items receive immediate attention
Maintain confidentiality and exercise sound judgment in sensitive situations

Meeting & Project Coordination

Coordinate leadership meetings, including agenda development, material preparation, and follow-up
Take detailed notes and track action items to completion
Support special projects and strategic initiatives as assigned
Ensure seamless execution of division-wide events and offsites

Administrative & Process Excellence

Help with PowerPoint presentations, slide creation, management, etc
Maintain filing systems, documentation, and division records with precision
Develop and refine processes to improve efficiency and effectiveness
Provide administrative support to other leaders reporting to the President as needed
Handle ad hoc requests with flexibility and a solutions-oriented approach

QUALIFICATIONS

5+ years of experience supporting C-suite or VP-level executives
Proven ability to support a demanding, detail-oriented leader with a complex travel schedule
Exceptional organizational skills with a track record of managing competing priorities flawlessly
Demonstrated discretion, confidentiality, and sound judgment in sensitive situations
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and AI (other digital tools)
Experience with expense management systems and corporate travel booking platforms (e.g. Concur)

The Right Mindset

Proactive & anticipatory - You're always three steps ahead, identifying needs before they're voiced
Detail-obsessed - Nothing escapes your notice; typos and errors don't exist in your world
Unflappable under pressure - You thrive in fast-paced, high-stakes environments
Intuitive & perceptive – You quickly learn preferences, patterns, and priorities
Trustworthy & reliable – You become the person the executive can delegate to
Adaptable – Plans change constantly, and you pivot seamlessly
Professional & polished – You represent the executive and division with poise

#LI-hybrid

#LI-KM2

About Regal Rexnord

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

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